A&S COVID-19 Update: Edition 3

March 30, 2020 - A&S Dean


Please note that while the University is operating remotely, the Monday Memo will be the Monthly Memo and will be sent out the first Monday of the month. You can continue to submit kudos and announcements. COVID-19 related updates will continue to be sent out 1-2 times per week as needed.

Instruction & Curriculum

Online summer term enrollment Summer term will be fully online due to COVID-19. As such, we are keeping tuition low for students enrolling online this summer in courses that would have traditionally been delivered in-person. The new rates apply to Summer Term 2020 only. Priority enrollment begins Tuesday, March 31. Schedule of classes.

Online summer course support The Delphi Center plans to provide additional support to instructors to take their courses online for Summer Term 2020. More information.

Advising & Student Support Services

Student emergency funds Please direct students who are struggling financially due to the COVID-19 pandemic to apply for assistance from the Louis and Louise W. Weisser Bornwasser Student Emergency Fund. Created to assist University of Louisville students who encounter an unforeseen financial emergency or catastrophic event, the funds goal is to help students stay in school and make progress towards their degree. Students, if awarded, are not required to repay the funding amount. More information, including a link to apply.

Student support resources Many faculty have been very generous with their time and energy listening to their students.That kind of care and compassion goes along way and cannot be underestimated. In addition, consider reminding them periodically of the counseling resources available to them via the UofL Counseling Center. More information on referring distressed students.

Student concern reporting tool The Student Care Team is encouraging faculty, staff, and students to use a new reporting tool to share concern about a student. Please visit the Guide for Dealing with Students in Distress for assistance in dealing with students. This tool will enable a more complete profile of the student in distress. Phone calls to the Dean of Students Office at 502-852-5787 are still welcomed and encouraged. As always, emergency situations should be immediately directed to the University of Louisville Police Department at 502-852-6111

Student Concern Center

Administration & Operations

Hiring freeze The University has instituted a hiring freeze. The Provost’s Office has a process for requesting exemptions. If you wish to request an exemption, they are due to A&S by Wed, April 1st. If you wish to request an exemption to the hiring freeze, you must complete this form and email to Susan Ryan, Associate Dean for Faculty Affairs.

A&S Spending Policy during COVID-19 Crisis Effective: Immediately and through June 30, 2020 Dan Durbin, Vice President for Finance and Administration/CFO, is projecting a multi-million dollar deficit for the current university budget from the coronavirus crisis. Consequently, A&S has instituted a spending freeze on all discretionary expenses charged to general fund and distance education accounts. This spending freeze excludes grants. To request an exception send a justification, including expense amount and funding source, to Taleia Willis, Interim LFO. During the period of this policy, the following will hold:

  • ProCard expenses will be monitored.
  • Necessary and essential expenses are those that are required to fulfill our core academic mission. If the expense is essential for providing online instruction, then it may qualify for an exception.
  • Unfortunately, much research is already being impacted and only absolutely necessary and time-sensitive research expenses can be considered.
  • Before requesting an exception for new technology purchases, confirm that there is no other equipment that can be re-used.
  • Overtime will not be permitted for the duration of this policy.
  • Hold off on making any new financial commitments for the foreseeable future, including in the next fiscal year.

COVID-19 Compassion on Display

Prof. Jasmine Farrier (Political Science) on the importance of flexibility and compassion in The Louisville Cardinal "Jasmine Farrier, professor & chair of political science, said she would accept any form of a written assignment from a student that has difficulties obtaining computer and internet access away from their campus home. 'Even by text,' she said. "Farrier also encourages students to communicate with their instructors, emphasizing the importance of students consistently advocating for their personal needs during this time. She said, 'If we can help, we will – and quickly.' Complete article here.

Psych professor weighs in on the importance of structure in WFPL interview Prof. Judith Danovitch (Psychological & Brain Sciences): "As much as possible, Danovitch said, try to get up at the same time, eat meals at the same time and plan some kind of educational activity for the same time every day. It’s also important to build in breaks and play time. If children are old enough, Danovitch recommends including them in the process of creating a schedule." ... "It is hard. That’s why Danovitch said one of the most important things for parents to do right now, is be kind to themselves. / 'Be kind to your child, but also be kind to yourself,' she said. 'You’re not going to suddenly turn into a well-trained teacher.'" Complete article here.