Dept of Political Science Emergency Plan

Department of Political Science
Flu Emergency Plan


How will the department operate when the Chair, UBM or other key persons are out?

Administration of the Political Science Dept. in the event of flu outbreak/emergency:
In the event of illness or other emergency that causes the Chair, Ron Vogel, to be unavailable, back-up would be provided by (in order):  Rodger Payne, Professor of Political Science; then David Imbroscio, Professor of Political Science.  If it is necessary that one of these individuals fill in for the Chair, a notice will be sent by e-mail as soon as possible to the department faculty and staff with a copy to Dean Hudson jbhuds01@lousiville.edu and the Dean’s Administrative Assistant, Pam Maze pam@louisville.edu.

In the event of illness or other emergency that causes the UBM, Denise McKnight to be unavailable, back-up would be provided by the other staff in the department:  Jessica Kidd, jlkidd02@louisville.edu and Arlene Brannon, a.brannon@louisville.edu.  If it is necessary that one of these individuals fill in for the UBM, a notice will be sent by e-mail as soon as possible to the department chair. 

Status of department operations:
In the event of an emergency situation or extensive flu outbreak, a voice mail message will be placed on the department main phone line and a notice will be posted on the department web page at www.louisville.edu/politicalscience. 

If the department does not have staffing to cover phones due to an emergency or epidemic, a voice mail message will be placed on the department’s main number to briefly describe the situation and to refer callers to 852-6490 (main phone number at the front desk of the Dean’s Office) if immediate assistance is needed. 

The Dean will be notified and kept informed when departmental operations have been affected significantly by excessive absences or emergency situations. This would include if faculty report extensive student absences from classes or if your department is experiencing excessive absences of faculty or staff.  Such e-mails related to an epidemic or other emergency are to be sent directly to the Dean Hudson  jbhuds01@louisville.edu , with a copy to Assistant Dean for Administration, Anne Domeck a.domeck@louisville.edu  and the Dean’s Administrative Assistant, Pam Maze pam@louisville.edu .


How will we maintain efficient communications with one another when some or all of us are "off-campus?"

Contact information (email address, office, cell, and home phone numbers) for all Political Science faculty and staff is posted on the Political Science web page at www.louisville.edu/politicalscience accessible by all Political Science faculty and staff through “log in” and listed under Faculty and Staff Resources.  

The Political Science web site is maintained by Jessica Kidd, jlkidd02@louisville.edu and Denise McKnight, dmcknight@louisville.edu will serve as her back-up in order to post critical information or make timely updates.

The Dean and his designee has been provided contact information (email address, office, cell, and home phone numbers) for the department chair, persons who will backup chair, UBM, and backup(s) to the UBM. 

Flu/emergency preparedness plans for Political Science faculty and staff:
Individual emergency plans for each faculty and staff member in Political Science are posted on the Political Science web page at http://louisville.edu/politicalscience and accessible by all Political Science faculty and staff through “log in” and listed under Faculty and Staff Resources.  


How would you handle classes when the instructor may be "out" for an extended period?

Cancellation of specific classes:
If specific classes taught by faculty (including part-time lecturers) need to be cancelled due to illness or other emergency situation, the faculty will communicate directly with their students through Blackboard and send an email to notify the department chair, Ronald Vogel, ron.vogel@louisville.edu of the canceled class(es) and copy the e-mail to the UBM, Denise McKnight, dmcknight@louisville.edu and Jessica Kidd, jlkidd02@lousiville.edu. 


10/2/09