A&S Research Office Emergency Plan

Personnel Contact Information

Associate Dean of Research, Robert M. Buchanan
Belknap Research Building, Room 361
Office: (502) 852-5635
Email: rmbuch01@gwise.louisville.edu

Grants Manager, Diane Penrod
Life Sciences Building, Room 315B
Office: (502) 852-2803
Email: dmpenr01@louisville.edu

Administrative Assistant, LyShanna Cunningham
Belknap Research Building, Room 362
Office: (502) 852-2658
Email: l.cunningham@louisville.ediu

The following information outlines the policies for handling the submission, review of Proposal Clearance Forms (PCFs) and Graduate Faculty nominations in the event of a flu outbreak, illness or other emergency.

Proposal Clearance Forms (PCFs)

The A&S Research Office reviews and processes all PCFs submitted by A&S personnel. Once approved, the Research Office (LyShanna Cunningham) will either deliver or contact PI’s or department representatives to pick up and deliver PCFs to the Office of Grants Management (OGM), which is located in the basement of Jouett Hall.  All PCF’s must be logged in the Research Office at the time of their submission for review by the A&S Research Office staff. A ledger book is on the counter in Room 362 of the BRB, which includes space for the PI’s name, name of the granting agency, date of submission, and agency deadline date. The PCF, budget and proposal abstract files may be forwarded electronically for review and approval. Once approved, scanned copies of the PCF, with appropriate signatures and budget pages will be forwarded to David L. White (OGM) for review, and copied to Ann LaPerle (OGM), Diane Penrod, and LyShanna Cunningham. After the OGM has completed its review and the grant proposal has been submitted, Ann LaPerle (OGM) will forward a PDF copy of the fully signed PCF to the PI and A&S Research Office for their records. 

It is important to remember that that A&S Research Office requires 2 business days to review and process PCF’s. The Office of Grants Management requires 5 business days to review and submit all grant proposals. PCF’s and grant applications will not be processed by the OGM on the due date of the agency application.

In the event the A&S Associate Dean of Research is unable to sign off, review and approve PCF’s, or is unable to provide an electronic version of his signature, the A&S Dean will sign off on the grant proposal. In the event that neither the Dean or Associate Dean of Research are able to sign off on the PCF, an appointed member of the Associate Dean’s staff will sign for the Associate Dean and initial and date each signature. Copies of the signed PCF will be maintained in the A&S Research Office. Counter signed versions of the PCF containing the original signature of the Associate Dean of Research will be forwarded to the OGM upon the return of the Associate Dean.

All members of the Research Office will maintain contact with each other, and the Dean and the A&S staff, if necessary, by email or by phone.

Graduate Faculty Nominations

All graduate faculty nominations should be submitted to the Associate Dean, Robert M. Buchanan in the A&S Research Office. The nomination materials should include a nomination letter from the chair of the department that specifies the type and term of the appointment, with supporting information and an up to date copy of the nominee’s CV.  These materials may be submitted electronically or in hardcopy form. After completing the review, the Associate Dean of Research will forward a written recommendation to the A&S Dean, and copies of the recommendation to the nominee’s chair and Assistant Dean, Wendy Pfeffer for their records. The nominee’s name will be added to the electronic file of the Graduate Faculty. The Office of SIGS will be notified by email of the nature of the nominee’s appointment to the Graduate Faculty.

The Graduate Faculty file will be maintained and updated by LyShanna Cunningham. In the event of her absence, the Associate Dean of Research  will handle archiving and forwarding  relevant information related to the Graduate Faculty appointments.

BRB Scheduling

Belkap Research Building, Room 362
Office: (502) 852-2658
Email: l.cunningham@louisville.edu

Jamie L. Gordon
Belknap Research Building, Room 236
Office: (502) 852-1640
Email: Jamie.gordon@louisville.edu