Guidance Documents
Office of Research and Innovation
University of Louisville
Louisville, Ky. 40202
502.852.6512, 502.852.2594 (Fax)
Looking for a unit within the Office of Research and Innovation? Contact information here.
Sponsored Projects (SP)
Cayuse is a cloud-based electronic research administration system designed to support the full research project lifecycle. The Sponsored Projects (SP) application is for the internal administration of grant and contract proposals, awards, and subawards. SP will be linked with other Cayuse applications, for example Proposals (S2S), to create a streamlined user experience.
Cayuse SP replaces the legacy systems and forms that have been used to route, document, and administer grants and contracts at UofL. This application will streamline processes and act as a central hub for researchers and research administrators to access the entire research lifecycle.
Benefits of Cayuse SP include:
- Centralized dashboards and project tracking
- Streamlined electronic routing
- Simplified approval process
- Improved compliance
- Quick access and transparency to your sponsored projects portfolio
Cayuse SP SharePoint Support Site
- Cayuse SP is targeted for go-live in December 2024.
- Visit the Cayuse SP SharePoint support site for resources to support your Cayuse SP journey.
Guidance Documentation and Training Materials
- Understanding and navigating the Cayuse Platform (Home) and My Tasks
- Reviewing and updating your User Profile (aka My Profile)
- Cayuse (SP) End User Instructions
- Cayuse SP OSPA Review Procedure Manual
- Cayuse (SP) Help Center – Access additional help articles such as Configuring Your Dashboard; Status Changes for Proposals, Awards, and Projects; Generating Proposal and Award Reports; and more.
Join the UofL Cayuse team on MS Teams – Ask questions using the Sponsored Projects channel chat function.
Frequently Asked Questions
The SP application is used for UofL’s internal administration of grant and contract proposals, awards, and subawards. Administrative records for all proposals and awards will be created, routed for departmental and institutional review and approval, and stored—all within the SP application.
Yes, SP supports the administration of projects funded by federal, state, local, industry, international, and other sponsors—both direct and pass-through.
Yes, the SP application must be used for all grant and contract proposals and awards administered by the Office of Sponsored Programs Administration. Legacy systems and forms (e.g., iRIS, PCF) are no longer used or accepted.
Yes, a Proposal in SP and any corresponding Awards and Subawards will be housed within a Project. The SP Project will encompass the entire lifecycle. All SP Awards will have a corresponding SP Proposal record. All SP Subawards will be housed within a parent SP Award record.
