Policies and Procedures

The Graduate Teaching Handbook

This handbook provides UofL GTAs with a general overview of resources to get started and serve as a useful reference. The handbook includes a checklist for getting started, GTA roles and responsibilities, resources for planning a course and the first day. Additional resources include information about assessing student learning, teaching strategies, creating a positive classroom environment, good practices for inclusive teaching, addressing potential student problems, legal and ethical consideration, UofL campus resources, useful template, and a teaching bibliography.  


The Redbook

The Redbook of the University of Louisville is the basic governance document of the University. The Redbook covers: Organization and Operation of the Board of Trustees and the Board of Overseers; Organization and Operation of the University Administration; Organization and Governance of the Academic Programs; Faculty Personnel Policies; Staff Organization and Personnel Policies; Student Governance and Student Affairs Administration; and Revision of The Redbook.

Some University-wide policies and procedures are outlined in The Redbook. Other policies and procedures mentioned in The Redbook are not part of The Redbook but must be consistent with The Redbook. An example of this is the "Staff Handbook"; it is not a part of The Redbook, but The Redbook is the controlling document and all portions of the Staff Handbook must be consistent with the provisions of The Redbook. The Redbook also refers to "addenda to The Redbook" which is a part of The Redbook. (See link to "Addenda" below)

For information about any policies, procedures, or documents mentioned in The Redbook, contact the appropriate unit or the Office of Strategy and General Counsel (852-6981) for assistance.

Note: If the document is a policy of a particular unit, contact the dean's office of that unit.


Policy on Graduate Assistantship Funding Duration

Graduate assistantships are awarded on an individual basis according to the needs of the department, professor or project. The number of years or semesters for which these appointments are renewable depends on the department. The university wide official maximums for this type of university sponsored financial support are typically six years for doctoral students, three for master’s students and four for master of fine arts students.


Workload Limitations for Graduate Assistants

Graduate students who are supported by an assistantship, either as a GRA (research), GTA (teaching), or GSA (service) are limited to 20 hours of work per week on service related to the graduate assistantship.  However, students may be eligible to work an additional 9 hours per week with the possibility to earn income for the work.  Graduate students are first and foremost students and the additional work must provide professional development for the student.  The duration of the additional work is typically within one semester. International students who have an F1 VISA are not eligible for this waiver, and are limited to working no more than 20 hours per week.

Director of Graduate Studies