Satisfactory Academic Progress

The Satisfactory Academic Progress (SAP) policy exists as a method to ensure students are able to complete their academic program in a timely manner while achieving minimum academic standards.  In an age of increasing accountability of the use of federal student aid funds (and other federal, state, and institutional funds), institutions and students must demonstrate financial aid funds are being used to assist students in completing their academic goals in the most efficient way.

The Student Financial Aid Office understands the interruptions and unusual circumstances caused by the novel Coronavirus, COVID-19, during Spring 2020 may have negatively impacted your ability as a student.  Please note if you only failed a quantitative component of SAP (Pace and/or Maximum Time Frame) and withdrew from and/or received an unearned F grade(s) in a course(s) during the spring term, your SAP was re-evaluated to determine if you still failed SAP when the course(s) was excluded from your SAP calculation.  If COVID-19 was the primary reason you were unable to meet the qualitative SAP standard, our office encourages you to file an appeal that outlines how your GPA fell below the SAP standard requirements as a result of a COVID-19 related circumstance.  We understand documenting the impact of COVID-19 may be difficult.  If documentation of a COVID-19 related circumstance is unavailable, we ask you simply do your best to provide a clear explanation of your circumstance.  For example, providing an attestation you or a family member became ill, you needed to become a caregiver or a first responder, you encountered an economic hardship, you had additional work hours, you encountered issues due to loss of childcare, you had an inability to successfully continue with classes via distance education, etc.

Federal regulations mandate all students are required to maintain SAP toward a degree in order to receive financial assistance through Title IV federal financial aid (including, but not limited to, the Pell Grant, Direct Subsidized and Unsubsidized Loan, Parent PLUS, Graduate/Professional PLUS, Federal Work-study, Supplemental Educational Opportunity Grant and TEACH Grant) and need-based state aid (such as the Kentucky CAP Grant) programs. Students must meet the academic standards as outlined in the SAP policy.  These standards are for financial aid purposes only and neither replaces nor overrides academic policies outlined by the University of Louisville.  A current academic year FAFSA must be on file in order for SAP to be evaluated.  Therefore, before an appeal is submitted please ensure your FAFSA is complete. Complete your fafsa here at www.Studentaid.gov. The SAP policy applies to all undergraduate, graduate, and professional students as described below.

 

Policy

The University of Louisville has followed federal regulations and requirements to develop a policy to ensure that students are meeting minimum Satisfactory Academic Progress. The Satisfactory Academic Progress Policy can be reviewed by clicking the word 'Policy' above.


How to Regain Eligibility


A student determined ineligible for financial aid because of failure to meet the University of Louisville’s Satisfactory Academic Progress standards can regain eligibility in future semesters or has the right to make a written appeal
to the Student Financial Aid Office. To view ways of regaining financial aid eligibility after failing to meet Satisfactory Academic Progress, please click the 'How to Regain Eligibility Link' above. 


Forms

 

Satisfactory Academic Progress Appeal Form

Satisfactory Academic Progress Worksheet for Maximum Time Frame (MTF)

Satisfactory Academic Progress Self-Correct Form

A Student’s Guide to SAP

A Guide to SAP for Academic Advisors

Free Adobe PDF Reader 

 

Frequently Asked Questions