Purchasing
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Purchasing Forms

Application for Master Lease

Authorization for Move Form (Employee Move)

Authorization for Move Form (Office/Lab)

Authorization to Trade University Equipment or Vehicle

Component Purchases 

Liquidation Request Form - This form should be used by departments to liquidate encumbrances.  If the Purchase Order has had no activity posted against it, the receiver must be canceled and Purchasing contacted to cancel the Purchase Order and Requisition.  If the Purchase Order has had activity posted against it, complete the form and select 'Submit.'  The request will go directly to Rhonda Gilliland in Purchasing.  No partial liquidations can be processed; only full liquidations are possible.  Questions regarding this form or procedure should be directed to Rhonda, 852-2352.

Request to Purchase Motor Vehicle

Sales Tax Exemption Form

Single/Sole Source Justification Instructions and Form

Vendor Application Form (to be completed only by vendors wanting to be placed on the Bid/RFP list)


PERSONAL SERVICE CONTRACT FORMS
(updated 8/2012)

UofL State Appropriated Funds


Research Foundation, Inc.  (4/2014)


Athletic Association, Inc.


Foundation, Inc.


Proof of Necessity (PON) Form

PSC Department Checklist

Request for Proposal Instructions and Form

Sample RFP Score Sheet

PSC Invoice Form

 


OTHER DEPARTMENTAL FORMS

Inventory Control/Surplus Property Forms

ProCard and Fuel Card Forms

Stockroom Forms

KENTUCKY PREFERENCE CLAIM FORMS

Vendors claiming either Kentucky Resident Bidder Status or Qualified Bidder Status under KRS 45A.490 to 45A.494 shall submit with bid/proposal the appropriate claim form with supporting documentation of the respective status.  Claims for Resident or Qualified Status not submitted at time of bid will not be accepted.

Resident Bidder Claim Form

Qualified Bidder Claim Form


ARCHITECT/ENGINEER, CONSTRUCTION, AND RENOVATION FORMS

The multi-part paper copy of the Invoice and Change Order forms for Construction and Renovation projects have been discontinued, and have been replaced with the following electronic PDF version of these same documents.  Both are created to enable you to type directly on the form. 

Submission of forms:  Invoice and Change Order forms still require original signatures; therefore, they must be submitted in hard copy format from the submitting firm, and CAN NOT be submitted electronically.  Firms (AE, CM's and General Contractors, etc.) shall submit a single page invoice or change order document along with complete backup information to the:  Owner Representative, UPDC, PPD, etc., as established in the contract documents for review and approval.  Failure to comply may delay payment or authorization to your firm.

Questions regarding this process should be addressed to Curtis Monroe .

Invoice/Receiving Report for Technical Services and Construction Contracts

Change Order

Employment Utilization Report


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