Research Policies and Procedures

Research Policies and Procedures

PROPOSAL

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Description

Downloads


Budget spreadsheet for NIH R01 Modular 5-year projects

Excel spreadsheet that auto-calculates cost shares, supplies, PCF info and NIH info among other features.



Budget spreadsheet for NIH R03/R21 Modular 2-year projects

Excel spreadsheet that auto-calculates cost shares, supplies, PCF info and NIH info among other features.



Budget spreadsheet for KLCRP Cycle 14

Excel spreadsheet that auto-calculates cost share for PI if the Sr. Faculty cell is checked Y; auto-calculates supplies based on other expenses; and provides worksheets for completing the PCF and the KLCRP application form.

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Description

Downloads


Proposal Clearance Form with one Additional Signatures Page

Pre-filled PCF that includes one Additional Signatures Page as part of the document.



Proposal Clearance Form with Clinical Attachment

Pre-filled PCF that includes one Additional Signatures Page and the Clinical Attachment Form as part of the document.

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Description

Downloads


KLCRP Cycle 14 Proposal Clearance Form with one Additional Signatures page

Pre-filled PCF with Brown Cancer Center as the budget department that includes one Additional Signatures Page as part of the document.



KLCRP Cycle 14 Proposal Clearance Form with Clinical Attachment

Pre-filled PCF with Brown Cancer Center as the budget department that includes one Additional Signatures Page and a Clinical Attachment as part of the document.

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Description

Downloads


KLCRP Cycle 14 Guidelines

Guidelines for submitting a proposal.



KLCRP Cycle 14 Application

Application.

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Description

Downloads


R01 PA-13-302

Pre-filled 424 with HSC Grants Administration and Dept. of Medicine information.



R03 PA-13-304

Pre-filled 424 with HSC Grants Administration and Dept. of Medicine information.



R21 PA-13-303

Pre-filled 424 with HSC Grants Administration and Dept. of Medicine information.



NIH Additional Justification Narrative samples for Modular Budgets

Provides an explanation and wording sample for this document, required to explain exemptions to F&A; or what R03 or R21 has difference in modules.

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Description

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ZIP Code, County & Congressional District List for Entire United States

The NIH 424 form includes fields for county and Congressional district for any site, so if you're subcontracting to another site, this list allows you to find both their county and Congressional ZIP code simply by finding their 5-digit ZIP code.



U of L W-9 and IRS Tax Exempt Letters

If your grant application requires a W-9 form or IRS letter, you can click on these links to download the current version. If there are tax questions, call John Rexroat at 502-852-3337. Payment address is:
University of Louisville Research Foundation, Inc.
520 Stevenson Hall
Louisville, KY 40292

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Description

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Early Career Faculty Grant Review policy

Requires Department of Medicine faculty who have not received an NIH R01 or VA Merit Review grant to submit all externally-sponsored, non-industry research proposals on which they are PI to two (2) U of L senior researchers for review.



Authorization for School of Medicine Chairs to Sign for the Dean on PCFs and MIRAs policy

Allows School of Medicine Department Chairs to sign for the Dean on PCFs and MIRAs in all but three (3) circumstances.



Chair/Division Chief PCF/MIRA Signatures for Faculty with 0% effort

Faculty with 0% effort (typically mentors or consultants) are not required to have their PCF/MIRA signature pages countersigned by the Department of Medicine Chair or Division Chiefs.



Kentucky One Health (University and Jewish Hospitals) research review procedures

University Hospital and Jewish Hospital now have one research office and attached is a draft phone list and research process. All research documents should be submitted to the research mailbox at Researchoffice@KentuckyOneHealth.org.

Currently geared toward industry-sponsored clinical trials, but grants that include subcontracts to either hospital would need to go through this office to obtain letters of support or Statements of Intent to subcontract.



NIH Salary Cap

The NIH issued a new salary cap on 1/12/14 at $181,500.



Restrictions on Fellows' Roles on Research Projects

Restricts fellows from serving as PI's or Co-PI's on research projects.



Designation of Chair's Signature Authority on Internal Sponsored Programs, IACUC and Radiation Safety Documents

The Chair authorizes the Department's Research Coordinator to sign internal Sponsored Programs documents (PCFs, MIRAs & IBEDs), IACUC and Radiation Safety documents (initial submission, modifications & renewals) and lists the Departmental Vice Chairs who can also sign.


POST-AWARD

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Description

Downloads


Investigator, Budget, End Date (IBED)

Form required by Industry Contracts to change the budget, end date and PI on a project.



Grant Guarantee/Pre-Award Set-Up

Form required by Sponsored Programs for setting up a grant in advance of the actual chartfield being set up in PeopleSoft. Must be an existing NIH grant or have some confirmation of award and sponsor policy allowing this to be set up in advance.

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Description

Downloads


D Account Closure

How to close D accounts within a Division.



NIH eSNAP

Provides a checklist and instructions on management of business reports.



Industry-Sponsored Clinical Trials Close-outs

Provides step-by-step procedures for closing trials, including checklists and approved memos and e-mails.

If you have any questions about this page or items on it, please contact:

Jamie Rittenhouse
Research Coordinator

Phone: 502-852-1830
E-mail: jamie.rittenhouse@louisville.edu

prefooter

Department of Medicine

550 South Jackson Street
3rd Floor
Louisville, Kentucky 40202

Office Hours

M-F 8:30 am to 5:00 pm

No Holiday Hours

Phone

Tel: 502-852-5241

Fax: 502-852-6233

Email

Admissions: medadm@louisville.edu

Dean's Office: meddean@louisville.edu

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