Research Policies and Procedures

Research Policies and Procedures

Updated November 17, 2016

PROPOSAL

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Description

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Budget spreadsheet for NIH R01 Modular 5-year projects

Excel spreadsheet that auto-calculates cost shares, supplies, PCF info and NIH info among other features.



Budget spreadsheet for NIH R03/R21 Modular 2-year projects

Excel spreadsheet that auto-calculates cost shares, supplies, PCF info and NIH info among other features.



Budget spreadsheet for KLCRP Cycle 16

Excel spreadsheet that allows for voluntary cost shares; flags PI effort not conforming to guidelines; auto-calculates supplies based on target goal and other expenses; and provides worksheets for completing the PCF and KLCRP application form.

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Description

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UofL Institutional information

UofL Institutional information for FEDERAL and PROPOSAL CENTRAL application forms submitted by the Dept. of Medicine.

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Description

Downloads


Proposal Clearance Form with one Additional Signatures Page

Pre-filled PCF that includes one Additional Signatures Page as part of the document.



Proposal Clearance Form with Clinical Attachment

Pre-filled PCF that includes one Additional Signatures Page and the Clinical Attachment Form as part of the document.

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Description

Downloads


KLCRP Cycle 16 Proposal Clearance Form with one Additional Signatures page

Pre-filled PCF with Brown Cancer Center as the budget department that includes one Additional Signatures Page as part of the document.



KLCRP Cycle 16 Proposal Clearance Form with Clinical Attachment

Pre-filled PCF with Brown Cancer Center as the budget department that includes one Additional Signatures Page and a Clinical Attachment as part of the document.

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Description

Downloads


KLCRP Cycle 16 Guidelines

Guidelines for submitting a proposal.



KLCRP Cycle 16 Application

Application.

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Description

Downloads


R01 PA-16-160

Pre-filled 424 with HSC Grants Administration and Dept. of Medicine information.



R03 PA-16-162

Pre-filled 424 with HSC Grants Administration and Dept. of Medicine information.



R21 PA-16-161

Pre-filled 424 with HSC Grants Administration and Dept. of Medicine information.



NIH Additional Justification Narrative samples for Modular Budgets

Provides an explanation and wording sample for this document, required to explain exemptions to F&A or what R03 or R21 has difference in modules.

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Description

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CSD List (College School Division codes)

UofL internal grants and the annual Publications report require the CSD code so this is a list of all codes.



ZIP Code, County & Congressional District List for Entire United States

The NIH 424 form includes fields for county and Congressional district for any site, so if you're subcontracting to another site, this list allows you to find both their county and Congressional ZIP code simply by finding their 5-digit ZIP code.



UofL W-9 and IRS Tax Exempt Letters

If your grant application requires a W-9 form or IRS letter, you can click on these links to download the current version. If there are tax questions, call John Rexroat at 502-852-3337. Payment address is:
University of Louisville Research Foundation, Inc.
520 Stevenson Hall
Louisville, KY 40292

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Description

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Early Career Faculty Grant Review policy

Requires Department of Medicine faculty who have not received an NIH R01 or VA Merit Review grant to submit all externally-sponsored, non-industry research proposals on which they are PI to two (2) UofL senior researchers for review.



Authorization for School of Medicine Chairs to Sign for the Dean on PCFs and MIRAs policy

Allows School of Medicine Department Chairs to sign for the Dean on PCFs and MIRAs in all but three (3) circumstances.



Chair/Division Chief PCF/MIRA Signatures for Faculty with 0% effort

Faculty with 0% effort (typically mentors or consultants) are not required to have their PCF/MIRA signature pages countersigned by the Department of Medicine Chair or Division Chiefs.



Kentucky One Health (University and Jewish Hospitals) research review procedures

University Hospital and Jewish Hospital now have one research office and attached is a draft phone list and research process. All research documents should be submitted to the research mailbox at Researchoffice@KentuckyOneHealth.org.

Currently geared toward industry-sponsored clinical trials, but grants that include subcontracts to either hospital would need to go through this office to obtain letters of support or Statements of Intent to subcontract.



NIH Additional Narrative Justification

NIH modular budgets require an upload of an Additional Narrative Justification. Additional justification should include explanations for any variations in the number of modules requested annually. Also, this section should describe any direct costs that were excluded from the total direct costs (such as equipment, tuition remission)and any work being conducted off-site, especially if it involves a foreign study site or an off-site F&A rate.



NIH Cap on Foreign Institution F&A

The NIH caps the F&A rate at 8% for most foreign institutions.



NIH Salary Cap

The current NIH salary cap is $185,100, effective 1/10/2016.



Restrictions on Fellows' Roles on Research Projects

Restricts fellows from serving as PI's or Co-PI's on research projects.



Designation of Chair's Signature Authority on Internal Sponsored Programs, IACUC and Radiation Safety Documents

The Chair authorizes the Department's Research Coordinator to sign internal Sponsored Programs documents (PCFs, MIRAs & IBEDs), IACUC and Radiation Safety documents (initial submission, modifications & renewals) and lists the Departmental Vice Chairs who can also sign.

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Description

Downloads


Sponsored Programs proposal routing

Document developed by the EVPRI's office that instructs which office to submit proposals to, based on the type of proposal, and the documents they require for review.

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Description

Downloads


VA IPA Form

The most recent VA IPA form, which accompanies the PCF and budget form, signed by employee, SPGA and the VA.


VA Budget Spreadsheet

This budget spreadsheet auto-calculates the salary and fringe for the budget period when the peach colored cells are completed. Use the PCF salary, fringe and total amounts to complete the PCF's budget section.


POST-AWARD

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Description

Downloads


Investigator, Budget, End Date (IBED)

Form required by Industry Contracts to change the budget, end date and PI on a project.



Grant Guarantee/Pre-Award Set-Up

Form required by Sponsored Programs for setting up a grant in advance of the actual chartfield being set up in PeopleSoft. Must be an existing NIH grant or have some confirmation of award and sponsor policy allowing this to be set up in advance.

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Description

Downloads


Sponsored Projects Speedtype Closure manual and forms

Provides step-by-step procedures and an abbreviated cheat sheet for closing sponsored projects (all types). The PDF form auto-calculates the Sponsor balance and Cost share balance.



D Account Closure

How to close D accounts within a Division.



NIH eSNAP

Provides a checklist and instructions on management of business reports.

If you have any questions about this page or items on it, please contact:

Jamie Rittenhouse
Research Coordinator

Phone: 502-852-1830
E-mail: jamie.rittenhouse@louisville.edu