Before You Begin - Study Personnel Requirements
Before submitting to the IRB there are steps to take to establish a profile in iRIS and to complete required Human Subjects & HIPAA Research training. iRIS is the IRB electronic submission system. Anyone working on a study who meets the definition of "key personnel" must be added to the research team in iRIS before they can begin working on the research.
Key personnel are research personnel who are directly involved in conducting the research with human participants through an interaction or intervention for research purposes, including participating in the consent process by either leading it or contributing to it; OR who are directly involved with recording or processing identifiable private information, including protected health information, related to those participants for the purpose of conducting the research study
All research personnel must:
- Upload a CV in the iRIS system.
- Complete the required annual Attestation and Disclosure Form in the iRIS system.
- Complete the required combined Human Subjects and HIPAA Research basic course through the CITI website.
Login to iRIS using an ULINK/Outlook user name and password: https://iris.louisville.edu
To complete a profile in the iRIS system:
1. Upload your CV
- Instructions for uploading your CV
- CVs must have a version date entered in the specified field in iRIS.
- Be sure to hit "save" after uploading the document.
2. Complete the “Attestation and Disclosure Form”.
- Instructions for completing your ADF form
- The ADF form must be updated yearly (or sooner if necessary).
CITI Human Subjects/HIPAA Training:
Individuals are required to take "Human Subjects and HIPAA Research" training before they can be added to a study team. The Human Subjects training course is combined with the HIPAA-Research course. The University of Louisville has chosen to utilize the CITI Program training modules. The certification period, upon successful training completion is 4 years.
The basic course has 5 required modules and 5 electives. Total of 10 courses with passing score of 75%.
The refresher course has 1 required module and 7 electives. Total of 8 courses with passing score of 75%.
If you are a VA researcher and have taken the VA human subjects training, you must complete the HIPAA Privacy -VA Researchers - Basic Course. Completion of the course is required if you will submit any projects for IRB review.
Course Website: https://www.citiprogram.org
Course Registration: Video Tutorial
Course Registration Instructions:
I am a researcher who:
All research team members are required to have a CV in iRIS and current CITI Human Subjects & HIPAA training. To verify if your research team is in compliance, login to use the Power BI reports.The IRB will not issue initial approval, continuation approval, or approve the addition of personnel if these items are not completed.
If your submission was stopped in iRIS for "training validation," proof of training for the personnel in question must be submitted to the iRIS Service Desk at: https://iris.support.louisville.edu/jira/servicedesk/customer/portal/6. Below the search box, you will find "training update needed". Click on this icon and complete the form. Submissions will not be routed to the IRB until the training has been updated in the iRIS system.
Non-University of Louisville Research Team Members:
UofL Sponsored IT accounts can be requested for specific external individuals who need access to the iRIS system to conduct research activities reviewed by the UofL Institutional Review Board (IRB). Sponsorship is obtained through submitting a UofL IT Sponsored Account Request Form linked below. All requests will be reviewed by HSPP staff to ensure that there is a valid need for the account.
Please review the HSPPO UofL Sponsored IT Account Guidelines and complete the request form as indicated.
Please also note, the sponsored IT account does not give permission to work on a research project. If you are external to UofL, additional requirements may apply to be added to a UofL research team.
Find your IRB Analyst:
Each submission is assigned to a specific IRB Analyst. The IRB Analysts are the first members of the IRB team to review your study upon submission. They are a great resource to reach out to at any time for questions or training.