Event Planning Services

Event planning services that make your event easy.

Whether you hold your event at our conference center or another venue, our experts can provide the following event management services at a reasonable cost.

Event Venue Selection

We can help you choose the perfect venue for your event. We’ll negotiate the contract, coordinate the logistics and deal with the invoice.

Lodging Reservations and Management

Let us help you secure overnight accommodations for your guests. We can handle setting up room blocks, contract negotiations, amenities and special services for VIPs.

Catering

Our team will take care of the RFP process and gather quotes from prospective caterers. We’ll work through the contract negotiation, develop the menu, order the food and be your on-site liaison on the day of the event.

Planning Support & Program Development

We’ll take care of the project management tasks that go into creating a successful event. From creating and maintaining the event agenda and schedule to developing the theme, tracks, and presenters, we can help you create an event that your guests will love.

Presenter/Session Support

Your presenters will be in good hands with us. We can arrange travel and transportation, handle expense reports, and take care of scheduling session hosts. We’ll send reminders to presenters, make sure their audiovisual needs are met and gather photos, bios and presentation info.

Financial Management

Our experts can help you develop and track your conference budget, manage your expenditures (pay vendors, make purchases), and create reports.

Sponsor/Exhibitor Support

We can help secure sponsors for your event, coordinate move-in/move-out logistics, determine booth layout and placement, ship and receive event materials, and deal with all confirmation and communications logistics.

Marketing & Creative

Let us create a cohesive “look and feel” for your event. We’ll translate the theme into event graphics and take care of designing the signage and other event materials, including printed programs and event apps. Our creative team can also create and publish registration information and maintain your event website.

Vendor Management

You don’t have to manage multiple vendors - we can do that for you! We’ll take care of signage, rentals, entertainment and more.

Onsite Management & Post-Event Evaluation

Our staff can manage your event on the big day. We can liaise with the vendors and venue, stuff tote bags or prepare materials and staff the registration desk. Additionally, we can conduct a post-event evaluation survey to attendees and sponsors. Our team can provide overall conference insight with financial reports and evaluation results.

Registration & Attendee Management

Don’t have the technology you need to execute your event? Our Event Service team can set up an online registration system, receive and process payments, track and report on registration numbers, create name badges and compile attendee lists. We can also communicate with event attendees and source materials for the day of the conference (giveaways, badge holders, tote bags, etc.)