Accounting Operations Forms

Certification for Documentation of Missing Document Form (pdf)

Certification of Non-Original Receipt Form (pdf)

Hotel Credit Card Authorization Instructions
Hotel Credit Card Authorization Form (pdf)

Liquidation Requests are now handled by the Purchasing Department. The form, and additional information, is available on the Purchasing Department website.

Multiple Vendor Instructions
Multiple Vendor Form (pdf)

Prepaid Card Order Form - Swift Prepaid Card Process

Relocation/House Hunting Reimbursement Instructions
Relocation/House Hunting Reimbursement Form (xlsx)

Request for Disbursement Form (pdf)
Valid expenses for the Request Disbursement Form

Request for Stop Payment or Void an Accounts Payable Check

Special Request for Return Checks

 

For all DOMESTIC TRAVEL
Travel Expense Voucher and Instructions - Excel Spreadsheet, please 'enable macros' when opening form.Use for general travel reimbursement with 3 or less destinations. Allows multiple funding sources and authorizations.

Extended Travel Expense Voucher and Instructions - Excel Spreadsheet, please 'enable macros' when opening form.Use for trips over 10 days in duration, multiple destinations and travel with mileage to multiple locations (i.e. monthly travel within the state of Kentucky).

For all INTERNATIONAL TRAVEL
Travel Expense Voucher (xls) - Excel Spreadsheet, please 'enable macros' when opening form.Use for general travel reimbursement with 3 or less destinations. Allows multiple funding sources and authorizations.

Extended Travel Expense Voucher (xls) - Excel Spreadsheet, please 'enable macros' when opening form.Use for trips over 10 days in duration, multiple destinations and travel with mileage to multiple locations (i.e. monthly travel within the state of Kentucky).

Travel Advancement Form (pdf)
Instructions to complete the Travel Advancement Form (pdf)
Used only for International and Group Travel.

Travel Advance Reconciliation Form (pdf)
Instructions to complete the Travel Advance Reconciliation Form (pdf)
Used to reconcile International and Group Travel Advances.

Foreign Vendor Survey Form 07/2014 (pdf) - All Foreign Vendors   
Instructions to Complete Foreign Vendor Survey
W-8 Form (pdf) - For use by individuals
W-8 Form (pdf) - For use by companies

Supplier Request for Data Change (pdf) - The form should be used for suppliers to update their information

 

PDF files on this page require the free Adobe Acrobat Reader download.

Vice President for Finance
Phone: 502-852-6166

Grawemeyer Hall
Room 20
Louisville, Ky. 40292

Budget & Financial Planning
Phone: 502-852-6166

Grawemeyer Hall
Room 20
Louisville, Ky. 40292

Bursar's Office
Phone: 502-852-6503

Houchens Building
Room 101
Louisville, Ky. 40292

Controller's Office
Phone: 502-852-7072

Service Complex
2nd Floor
Louisville, Ky. 40292

Payroll Office
Phone: 502-852-2978

Personnel Services Building
1980 Arthur Street
Louisville, KY 40208-1707

Position Management
Phone: 502-852-2978

Personnel Services Building
1980 Arthur Street
Louisville, KY 40208-1707