Accounting Operations Forms

Liquidation Requests are now handled by the Purchasing Department. The form, and additional information, is available on the Purchasing Department website.

Multiple Vendor Instructions
Multiple Vendor Form (pdf)

Gift Card Order Form - Swift Prepaid Card Process

Relocation/House Hunting Reimbursement Instructions
Relocation/House Hunting Reimbursement Form (xlsx)

Request for Disbursement Form (pdf)
Valid expenses for the Request Disbursement Form

Request for Stop Payment or Void an Accounts Payable Check

Special Request for Return Checks

For all DOMESTIC TRAVEL
Travel Expense Voucher and Instructions - Excel Spreadsheet, please 'enable macros' when opening form.Use for general travel reimbursement with 3 or less destinations. Allows multiple funding sources and authorizations.

Extended Travel Expense Voucher and Instructions - Excel Spreadsheet, please 'enable macros' when opening form.Use for trips over 10 days in duration, multiple destinations and travel with mileage to multiple locations (i.e. monthly travel within the state of Kentucky).

For all INTERNATIONAL TRAVEL
Travel Expense Voucher (xls) - Excel Spreadsheet, please 'enable macros' when opening form.Use for general travel reimbursement with 3 or less destinations. Allows multiple funding sources and authorizations.

Extended Travel Expense Voucher (xls) - Excel Spreadsheet, please 'enable macros' when opening form.Use for trips over 10 days in duration, multiple destinations and travel with mileage to multiple locations (i.e. monthly travel within the state of Kentucky).

Travel Advancement Form (pdf)
Instructions to complete the Travel Advancement Form (pdf)
Used only for International and Group Travel.

Travel Advance Reconciliation Form (pdf)
Instructions to complete the Travel Advance Reconciliation Form (pdf)
Used to reconcile International and Group Travel Advances.

Both of the following forms will need to be completed by all new vendors before they can be approved. (Excludes refunds/reimbursements for individuals and employees.)

New Vendor - W-9 Taxpayer Identification Request Number and Instructions

Vendor Survey Form 02/2013 (pdf) - All companies and individuals operating in the normal course of business: Independent Contractors, Consultants, etc.
Instructions to Complete Vendor Survey Form

Vendor Survey for Individuals 12/2011 (pdf) - Those not operating in the normal course of business: Study Participants, Guest Speakers, Awards, Honorariums, Game Officials
Instructions to Complete Vendor Survey for Individuals

Foreign Vendor Survey Form 07/2014 (pdf) - All Foreign Vendors
Instructions to Complete Foreign Vendor Survey
W-8 Form (pdf) - For use by individuals
W-8 Form (pdf) - For use by companies

EFT Payments Survey (pdf) - This form should only be used for multi-payment vendors who would like to be paid electronically. Do not use for one-time payments.

PDF files on this page require the free Adobe Acrobat Reader download.

Vice President for Finance Division

Accounting Operations Forms