Home

It’s a brand-new Workday @UofL!

Through extensive collaboration across every aspect of UofL, the replacement of our biggest enterprise management systems will have a tremendous positive impact on the future success of our institution.

Our new Human Resource (HR) software system, also called a Human Capital Management (HCM) system, will provide enhanced services and exceptional customer experiences to our faculty, staff and students. Workday is an on-demand, enterprise-level, cloud-based software that will unify our HR and Payroll enterprise systems. The full Workday implementation will occur January 2023, with all units, departments and employees utilizing the new system.

The WorkdayHR project will impact the following areas:

Core HCM, Absence Management, Academic Staffing, Benefits, Compensation, Payroll, Talent & Performance, Time Tracking, and Recruiting.

Beginning in January 2023 presents an opportunity to:

Provide additional time for all internal user training and widen the scope of materials that will be available for everyone in the UofL community
Align the calendar year’s end/begin with payroll, tax and employee benefits data

Integration of HR and Payroll processes

Workday has remarkable existing functionality and workflows that will improve the UofL’s HR and Payroll processes through integration.

Using Higher Education best practices

The enhanced technology Workday provides encourages the use of best practices for Higher Ed in all of our HR and Payroll offerings.

Creating consistent processes throughout

Workday will help us establish cohesiveness across the university by the incorporation of the ‘majority’ of transactions in one system.

Providing the best solutions for processing

Our established Workday implementation teams will closely examine processes to determine the best solutions university-wide.

CURRENT NEWS

HRTalks on Workday

Our UofL's HRtalk sessions focus on Workday and introduce you to the new system. Three recorded sessions from August will update you with the latest information.

Change Ambassadors Lead the Way

More than 85 university employees are helping transform processes for units and departments across the university. Many thanks to these key individuals!

UofL News Article

The Workday HR project is featured news with background, insights and future plans.

WorkdayHR Stream Page

Check out our new MS Stream channel for informational videos and training sessions.

CURRENT NEWS

HRTalks on Workday

Our UofL's HRtalk sessions focus on Workday and introduce you to the new system. Three recorded sessions from August will update you with the latest information.

Change Ambassadors Lead the Way

More than 85 university employees are helping transform processes for units and departments across the university. Many thanks to these key individuals!

UofL News Article

The Workday HR project is featured news with background, insights and future plans.

WorkdayHR Stream Page

Check out our new MS Stream channel for informational videos and training sessions.

CURRENT TIMELINE

As with most significant projects, timelines must be flexible and are dependent upon the progress of the project. The testing phase for our WorkdayHR project is focused on the analysis and assessment of the system that will run our university’s future business and human resource processes. For a complete chronology, including past achievements and future plans, see our About Project page.

In the Testing Phase, our Functional team configures data collected from university partners in order to run scenarios within our test environments. With end-to-end testing, we are in our third cycle. Payroll parallel testing begins in August with regression functionality verified at the end of this period.

The Technical team continues to test data conversion on mock payroll data. In order to evaluate the system’s performance within various testing environment, we have several tenant builds running parallel data for users to test.

UofL’s Change Ambassador Network continues to set up necessary data from individual units and departments. The Change Management team utilizes their feedback to finalize our necessary end-user training. Creating a university-wide awareness through communication about the WorkdayHR project and forthcoming employee training is the focus.

Functional Technical Change Management