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Workday Finance Countdown to Go-Live
Workday Finance will replace our current legacy financial system, PeopleSoft Finance, and multiple other finance and procurement systems, on July 7, 2025. This important new system will change how we request purchases, manage budgets, track grants, approve expenses and access financial data.
The transition to Workday Finance will impact many areas and employees across the university — especially those who support or interact with financial processes such as:
- Processing expense reports
- Purchasing supplies
- Creating or approving requisitions
- Reviewing budgets
- Managing grants or sponsored programs
- Handling ProCard transactions
- Submitting reimbursements (e.g., for travel or purchases)
Important Dates!
Go-Live: Monday, July 7, 2025
System Blackout: June 27 - July 6 (no PS Finance, HR, or payroll-related entries)
Training: Begins May 1 with emailed registration details on live sessions or check our Resources page
Fiscal Year-End: Varied deadlines will occur earlier than usual due to the Workday cutover:
- June 6 - Last day to submit requisitions
- June 12 - ProCard billing cycle ends
- June 13 - Last day to approve requisitions
- June 18 - Last day to reconcile ProCards
- June 26 - Last day to submit new ProCard applications in PS Financials. No new applications can be entered during the system blackout (June 27 – July 6).
While Payroll and HR are already live in Workday, temporary impacts during the cutover period are as follows:
- Payroll - Biweekly payroll for June 15-28 will be processed early to ensure employees are paid on time. No payroll transactions (including off-cycle checks) will be processed during the June 27-July 6 blackout.
- HR - In-progress transactions (e.g., hires, job changes, and costing allocations) must be completed by June 26.
Workday Wednesdays
Workday Wednesdays are bi-weekly 30-minute virtual sessions that allow our implementation
team an
opportunity to engage with the UofL community about the progress of the project, about
providing
information and listening to our users.
View
recorded sessions...
The next Workday Wednesdays are as follows:
May 14th - Register...
May 28th - Register...
June 4th - Register...
WorkdayHR
UofL’s WorkdayHR is ready for you! We’re excited about the Workday Human Resources (HR) software system, also called a Human Capital Management (HCM) system, that transforms UofL’s HR and Payroll processes. The system consists of our central HR database, timekeeping, leave planning, procedure and process automation, workforce management, position recruiting, talent overviews, personnel benefits and much more.
If you’re new to UofL and WorkdayHR, please begin with your day 1 activities and check out our self-help QRGs and how-to-videos on the training resources page. For information about UL2FCTR (a DUO product), please see the ITS webpage. If you are having difficulty logging into WorkdayHR, contact the ITS HelpDesk.