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Workday Finance Countdown to Go-Live

Workday Finance will replace our current legacy financial system, PeopleSoft Finance, and multiple other finance and procurement systems, on July 7, 2025. This important new system will change how we request purchases, manage budgets, track grants, approve expenses and access financial data.


Important Dates!

Go-Live: Monday, July 7 – Workday Reopens
Workday will be available again for all HR and payroll activities.
System Blackout: June 27–July 6 – Workday Blackout Period
No new transactions may be entered in Workday during this time, including payroll.

  • Off-cycle payroll processing will not be available.
  • Recruitment transactions will be paused between June 27 and July 1.
  • Onboarding and posted jobs may continue.

While Payroll and HR are already live in Workday, temporary impacts during the cutover period are as follows:

Bi-Weekly Employees
For the pay period June 15-28, your timesheet will lock early at 12:00 PM (noon) on Thursday, June 26.
To help ensure timely pay:
  • Submit your timesheet in advance and ensure it is approved by your managers or supervisor by 12:00 PM (noon) on June 26.
  • Enter estimated regular, sick, vacation, or personal hours for June 26-28 if you expect to work or use time off during those days.
  • Do not estimate overtime. If you work overtime during June 26-28, it will be recorded after Workday becomes available again and paid as a retroactive adjustment on your next paycheck.
  • If time is not approved by the June 26 deadline, it will not be processed (and paid) until after July 7.
  • No off-cycle (special) checks can be processed or issued between June 27 and July 6.
  • Timesheets for the pay period June 29–July 12 will open for employee time entry on July 7.
Monthly Employees
To ensure your June paycheck is processed on time:
  • Submit your time-off requests as early as possible to allow time for manager or supervisor approval.
  • All time-off requests must be approved by 12:00 PM (noon) on June 23.
  • If you are involved in any job change, new hire paperwork, or other HR updates, make sure all required steps are completed by 3:00 PM on Wednesday, June 25.
  • No off-cycle (special) checks can be processed or issued between June 27 and July 6.
For HR Transactions (All Employee Types)
To ensure your June paycheck is processed on time:
  • For June Payroll: HR transactions that need to be reflected in June monthly payroll (e.g., new hires, job changes, costing allocations, terminations, etc.) must be completed by 3:00 PM on Wednesday, June 25
  • For Cutover Readiness: All remaining in-progress HR transactions must be finalized by Thursday, June 26 to support the Workday Finance transition.
  • Please review and approve any in-progress (pending) transactions by the applicable deadlines to avoid payroll delays.

Workday Wednesdays

Workday Wednesdays are virtual sessions that allow our implementation team an opportunity to engage with the UofL community about the progress of the project, about providing information and listening to our users.
View recorded sessions...

Register for June 18th...
Register for July 2nd...


WorkdayHR

UofL's WorkdayHR is ready for you! We're excited about the Workday Human Resources (HR) software system, also called a Human Capital Management (HCM) system, that transforms UofL's HR and Payroll processes. The system consists of our central HR database, timekeeping, leave planning, procedure and process automation, workforce management, position recruiting, talent overviews, personnel benefits and much more.

If you're new to UofL and WorkdayHR, please begin with your day 1 activities and check out our self-help QRGs and how-to-videos on the training resources page. For information about UL2FCTR (a DUO product), please see the ITS webpage. If you are having difficulty logging into WorkdayHR, contact the ITS HelpDesk.

For WorkdayHR Questions:

WorkdayHR Project Team

For Workday Finance Questions:

Workday Finance Team

For Operational Inquires:

Operations Support Services

For HR Inquires:

Human Resources

University of Louisville

Belknap / HSC

Louisville, KY 40292

502.852.7549