Accounts Payable Vendor Terms and Conditions of Payment with Purchase Orders

    1. The University of Louisville* has standard payment terms of Net 30. Any payment terms other than Net 30 must be requested by the vendor and agreed to in writing prior to supplying products/services to the University of Louisville*. 

    2. The University of Louisville* makes payment to a supplier by purchase order number. The appropriate purchase order number must be listed on every invoice your company submits for payment. If there is no purchase order number, the invoice may be returned to you. Omitting the purchase order number from the invoice or supplying product to the University of Louisville* without a purchase order number may cause your payment to be delayed, or possibly, to be forfeited. 

    3. Do not take orders verbally without a PO number. 

    4. The University of Louisville* does not pay late charges. 

    5. The University of Louisville* does not pay restocking charges, unless the University department making the purchase has authorized these charges.
    6. All purchase order invoices must be emailed to Accounts Payable via email at . Invoices must include a purchase order number and departmental contact for order.  If you are required to mail a paper invoice (your company standard, etc.), please send to the following address:

      University of Louisville*
      2215 S. Brook Street, 2nd FL
      Controller's Office/Service Complex
      Louisville, KY  40292

      Please note, if invoice(s) have been submitted to an email or physical address other than the above, invoice(s) may not be processed for payment. 

    7. Vendors have the option of being paid in one of four ways.  See Payment Methods for University of Louisville Vendors for a complete listing.


*Includes all related and affiliated corporations of the University.
University of Louisville Athletic Association, Inc.
University of Louisville Research Foundation, Inc.
University of Louisville Foundation, Inc.