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ULSD Admissions Policies

 

Acceptance

Applications should not be submitted until all minimum requirements have been satisfied or evidence has been provided that they will be satisfied before the date for which admission is requested. Acceptance to the School of Dentistry is contingent upon satisfactory completion of all requirements and conditions of admission. All planned courses listed on the AADSAS application must be completed or waived by Admissions Chair. Acceptance may be withdrawn for failure to maintain high scholastic or behavioral standards during the remainder of pre-medical training. The School of Dentistry may accept applications for transfer if there are spaces available.  More information about admissions criteria.

Enrollment

Enrollment of new students is accomplished by the university's acceptance of the advance tuition deposit and approved admission by the School of Dentistry once all conditions of enrollment are successful met. The advance tuition deposit is non-refundable.
Residency Requirements
Residency distribution: The School of Dentistry typically admits 44 Kentucky residents and 76 non-residents in a DMD class of 120 students. Residency must be established prior to making applications. For more information regarding residency requirements and deadlines, please refer to the Student Residency page.

International Applicants

ULSD accepts applications from international students who meet eligibility guidelines of the School of Dentistry and the University of Louisville.  Interested applicants should review all the University requirements on the International Students & Scholars website.

Academic Requirements:

All applicants should have completed a minimum of 90 semester hours of college course work, including a minimum of 32 hours of science courses from an accredited U.S. or Canadian school.  If a student is applying with credits from an international post-secondary institution, the student must submit an official transcript evaluation report in additional to the AADSAS application requirements.   Those candidates will be considered on a case-by-case basis.

English Language Proficiency Requirement for DMD program:
Applicants whose native language is not English must submit official TOEFL iBT scores. Preference is given to candidates with a minimum score of 100 and with listening and speaking section scores at 26 or above. 

Advanced Standing Admission (for foreign-trained dentists)

University of Louisville
School of Dentistry Advanced Standing Option for Admission to DMD Program
Apply through the ADEA’s Centralized Application for Advanced Placement for International Dentist (CAAPID)
Description of Program
The University of Louisville School of Dentistry (ULSD) offers an Advanced Standing Program (ASP) for selected individuals who have received a dental degree from an institution outside the United States or Canada. Admission to the ASP is dependent upon the school’s available resources. Therefore, it is highly restrictive and generally limited to three or less candidates per year. The program will be individualized for each admitted student and will range from two to three years in length.
Contact Information
Dental Student Affairs Office
University of Louisville
School of Dentistry
Office of Student Affairs
501 S. Preston St.
Louisville, KY 40202 Phone 502-852-5081

email us

 

advadms@louisville.edu
More information about advanced standing. (PDF)


Criminal Background Check Policy


Rationale

  • To bolster the public’s trust in the dental profession
  • To enhance the safety and well being of patients
  • To ascertain the ability of accepted applicants and enrolled medical students to eventually become licensed as dentists
  • To minimize the liability of dental schools and affiliated clinical facilities


Administrative Guidelines

  • CBC will be administered through AADSAS on all applicants at the time of acceptance, and on alternate applicants at the request of the Admissions Office. Applicants must consent, submit to, and satisfactorily complete a criminal background check investigation as a condition of matriculation into ULSD.
  • Upon initial, conditional acceptance to ULSD the AADSAS selected company (Certiphi) will send an email notification to the applicant to obtain consent for the criminal record report to be conducted. In addition, the Admissions Office/AADSAS may request that Certiphi send alternate list applicants an email notification to obtain consent for the criminal record report to be procured. If a report is conducted prior to conditional acceptance to ULSD, the report will not be made available to ULSD until the AADSAS receives notice of the applicant’s conditional acceptance.
  • Once consent has been provided, the AADSAS selected vendor (Certiphi) will conduct a background check and produce a report. When the report is complete, the AADSAS select vendor will send an email to the conditionally accepted applicant requesting that he/she review the report prior to its distribution. Upon receiving this email, the accepted applicant will have ten calendar days from the date the email is sent to review their report prior to it being made available to ULSD. If they do not review this report or if there is no objection to the report, the report will be distributed after this period elapses.
  • Omission of required information, including the failure to provide the consent, or submitting false or misleading information by the individual in any communication with ULSD may result in withdrawal of conditional acceptance. False or misleading information discovered after matriculation could result in dismissal.
  • Costs of the CBC will be incorporated into the AADSAS fee for ULSD applicants. All expenses associated with the CBC are to be the responsibility of the applicant/student. The conditional admission offer will not be considered final, and enrollment will be withheld until completion of the background check, with results deemed acceptable by ULSD. If the results of the background check(s) are not deemed acceptable by ULSD, or if information received indicates that false or misleading statements were submitted, required information omitted, or the if applicant would not be permitted to participate in any portion of the curriculum, the conditional admission may be denied or rescinded.
  • Confidentiality of CBC files will be will be maintained consistent with FERPA guidelines and stored separately from students’ permanent files.


Information available/sought through background investigation process
•    The Criminal Background Check will include all convictions and conviction-equivalent adjudications plus all arrests regardless of adjudication (including not guilty, dismissals, etc.) plus all arrests without final adjudication/felonies and misdemeanors. The following databases are examples of those that may be examined as part of the criminal background check:

Social Security Number Search A search of credit report header data to help confirm the applicant's identifying information such as name, aliases, address(es), Social Security Number and to determine areas of prior residence.. 

County Criminal Records Searches
A direct search of county courthouse records for any felony or misdemeanor criminal history. All records are researched to help ensure positive identification and complete, easy-to-read details.

Statewide Criminal Records Search
A search conducted through statewide criminal records repositories or court systems for any felony or misdemeanor criminal history.

Federal Criminal Records Search
A direct search of federal courthouse records for any felony or misdemeanor criminal history. All records are researched to help ensure positive identification and complete, easy-to-read details.

National Criminal Database Search
A multi-jurisdiction private database search covering more than 194 million criminal records collected from across the country. While the database does not contain information from all states, it supplements county, statewide and federal criminal searches. To ensure compliance with Fair Credit Reporting Act (FCRA), all database "hits" are verified directly through the source of information to ensure that records reported are current and up-to-date.

National Sexual Offender Database Search
A search of a national private database which contains sex offender data collected from across the country. All records are researched to help ensure positive identification.

U.S. Department of Health and Human Services Office of Inspector General List of Excluded Individuals/Entities Search
A search of the U.S. Department of Health and Human Services Office of Inspector General List of Excluded Individuals/Entities (LEIE), a database which provides information to the public, health care providers, patients, and others relating to parties excluded from participation in the Medicare, Medicaid, and all Federal health care programs.

Search for Dishonorable Discharge from the Armed Forces
Military records are verified through either telephone interviews with the subject's former commander or by obtaining the applicant's DD-214 form. Verification generally includes subject's name, Service Number, rank, dates of service, awards and decorations, and place of entrance and separation.

International Screening
International criminal records searches are generally performed by facilitating the applicant in obtaining an official Police Clearance or Police Certificate from the desired country. In those countries that have established third-party criminal records search facilities—including Canada and Great Britain—searches will be obtained directly through those channels.

Criminal History Review Committee

  • Criminal History Review Committee shall have six members:
  • Chair of the Admissions Committee,
  • Director of Student Affairs,
  • Department of Public Safety representative,
  • HSC Attorney,
  • Coordinator of Minority Affairs
  • and a Psychologist.

 

Transfers

Transfer is defined as changing enrollment from one medical school to another. Transfers are considered from ADA- accredited American medical schools only.

  • Transfers from foreign dental schools are not considered.

Under exceptional circumstances, highly qualified students who are currently enrolled in an ADA accredited dental school may be considered for transfer.  The candidate must be in good standing and rank in the upper 30% of their class with a minimum GPA of 3.0.  Consideration will be based on the quality of the candidate, resources, and space availability. Transfers are considered on a case-by-case basis and normally are granted in cases of severe hardship. Kentucky residents will be given preference.

Required documentation:

  1. Competed University of Louisville School of Dentistry Application form.
  2. Residency Determination Form.
  3. Official transcripts from all post-secondary institutions attended (both pre-dental and dental).
  4. Dental Admissions Test scores
  5. National Board Dental Examination Part I scores, if taken.
  6. Current resume listing all undergraduate and graduate employment, research, and community service.
  7. Official description of the courses completed in the curriculum of their current dental school.
  8. Letter from the Dean (or designate) of the current dental school that verifies that the student is in good standing, the student’s GPA and Class Rank (on a yearly basis, if possible), and whether the student has ever been on academic or disciplinary probation.
  9. Three letters of recommendation.

Pre-dental college and DAT performance must meet or exceed the minimum standards of the entering class to which the transfer candidate is applying.  The candidate’s credentials must also fulfill the University of Louisville School of Dentistry’s admission requirements regarding undergraduate courses and credit hours.  All undergraduate course work must have been completed at an accredited U.S. or Canadian college or university.  The student will be evaluated relative to his/her performance in their current dental school.  The candidate must have completed, at the time of the requested transfer, a dental curriculum that is consistent with the curriculum of ULSD in content, quantity, and quality.  The ULSD Office of Academic Affairs, along with appropriate course directors, will review the submitted curricula for congruency with the ULSD curriculum. 
If the transfer candidate fails to meet any of the previously stated conditions, the Admissions Committee may elect to end the process at this point. If the Committee chooses to pursue the application, an on-site interview will be scheduled.  Additional qualifying written and practical examinations may be required.  The Admissions Committee will forward their recommendation to the Dean.  An accepted student will be placed into a class in the regular curriculum, at a level designated by the Associate Dean for Pre-doctoral Education and approved by the involved course directors.
The transfer student must fulfill all standards of competency as defined by the University of Louisville School of Dentistry. The candidate should be aware that, due to curricular differences, he/she may be required to repeat a year and their anticipated graduation date may be delayed.
All application materials should be submitted directly to the Office of Student Affairs, University of Louisville, School of Dentistry, 501 S. Preston St., Louisville, KY 40202.
All documentation must be received no later than January 1 of the year of desired transfer.


UNIVERSITY OF LOUISVILLE SCHOOL OF DENTISTRY TECHNICAL STANDARDS FOR ADMISSION, CONTINUATION AND GRADUATION

Minimum Technical Standards for Admissions and Matriculation
The University of Louisville School of Dentistry is committed to the principle of diversity in all areas.  In that spirit, admission to the School is open to all qualified individuals and complies with section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (1993).
The School recognizes the award of a Doctor of Dental Medicine  (DMD) degree carries with it the full authority of the institution and communicates to those who might seek the services of the bearer that he or she is competent to practice dentistry.  The DMD degree is unique in that the graduate is prepared and, upon licensure, is allowed to practice all disciplines of the dental profession.  This requires that the student acquire didactic knowledge as well as learning skills and attitudes essential to the profession and agreed upon by the faculty as requisite for the practice of dentistry.  The student requires both cognitive and technical skills to negotiate the curriculum.
The School is aware of the unique nature of the dental curriculum.  Applicants must possess the skills and abilities that will allow them to successfully complete the course of study and receive the full benefit of the education.  In the process the student is required to manage or perform treatment on the patients of the School.  The School has the responsibility of ensuring  the well-being of patients.  This includes the completion of treatment safely and within an acceptable amount of time.  With this in mind, the student must be able to meet the following technical standards with or without accommodation.

1.  Motor Skills
Candidates must have sufficient motor function to elicit information from patients through such diagnostic procedures as palpation, auscultation, and percussion.  Candidates should be able to execute motor movements that are reasonably required to provide oral health care and emergency treatment to patients.  Examples of such emergency treatment are: cardiopulmonary resuscitation, application of pressure to stop bleeding, the opening of obstructed airways, the suturing of simple wounds, and uncomplicated oral and maxillofacial surgical procedures.  Such actions require coordination of both gross and fine muscular movements, equilibrium, and functional use of the senses of touch and vision.

2.  Sensory/Observation
Candidates must be able to perform visual and tactile dental examinations and treatment including use of visual acuity and color vision, to discern differences and variations in color, shape, and general appearance between normal and abnormal soft and hard tissues.  Use of tactile senses may be either by direct palpation or indirect through instrumentation.

3.  Communication
Candidates must have sufficient facility with the English language to: (a) retrieve information from texts and lectures and communicate concepts on written exams and patient charts; (b) communicate effectively with patients in order to develop a health history, identify problems presented, explain alternative solutions, and give directions during treatment and post-treatment; and (c) coordinate patient care with all members of the health care team.  In any case where a candidate’s ability to communicate through these sensory modalities is compromised, the candidate must demonstrate alternative means and/or ability to acquire and communicate essential information.

4.  Cognitive
Candidates must be able to comprehend three dimensional relationships and to understand the spatial relationships of structures.  Problem solving, a critical skill demanded of dentists, requires all of these intellectual abilities.  Candidates must be able to perform these problem solving skills in a timely fashion.

5.  Behavioral
Candidates must be able to tolerate physically-taxing workloads and to function effectively under stress.  Compassion, integrity, concern for others, interpersonal skills, interest, and motivation are all personal qualities that will be assessed during the admissions and educational process.  Further, candidates must be able to manage apprehensive patients with a range of moods and behaviors in a tactful, congenial, personal manner so as not to alienate or antagonize them.  Candidates will be expected to accept criticism and respond by appropriate modification of behavior.
The School will consider for admission any applicant capable of acquiring the necessary knowledge and having the ability to perform, or learn to perform, the skill specified in these standards.  The School has determined that these skills are essential to the program of instruction.
Although the School may not inquire whether an applicant has a disability prior to making a decision on admission, an applicant may disclose during the admissions process a disability for which he or she wishes accommodation during the admissions process or upon admission.  If this occurs, the School will request the applicant to provide documentation of the disability to the Director of Admissions.  The Admissions Committee will consider the applicant based on the published criteria for admission of all applicants.  The Admissions Committee will make a determination as to whether the applicant can perform the essential functions of the educational program, taking into account the accommodations that the applicant has requested or alternative reasonable accommodations that the institution can offer.

6.  Immunizations
Compliance with the Immunization Requirements for all Health Sciences Students is mandatory.
Immunizations requirements have been established to safeguard the health and well-being of patients,
students and all healthcare workers. Information about immunizations

After admission, a student who discloses a disability and requests accommodation may be asked to provide documentation of his or her disability for the purpose of determining appropriate accommodations, including modification to the program.  The School will provide reasonable accommodations, but is not required to make modifications that would fundamentally alter the nature of the program or provide auxiliary aids that present an undue burden to the School.  The student must be able to perform all of the technical standards with or without accommodation to matriculate or continue in the curriculum.  Costs of reasonable accommodations will be borne by the School unless otherwise funded.
Requests for accommodation should be initiated with Associate Dean for Predoctoral Education.




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