SOS Position Description

The Student Orientation Staff is looking for qualified students to help complete our dynamic team for the 2017-2018 year!

Being an SOSer is a great way to grow personally and professionally while helping new students transition to UofL. As an SOSer you will mentor and guide new students through the ins and outs of life as a Cardinal. This position is also a great way to make connections to campus. Become an SOSer: Leave your UofL Legacy!

What is an SOSer?

Time commitment

Benefits

Important Dates

What is an SOSer?

Each year a group of enthusiastic and responsible undergraduate students are selected to become members of the Student Orientation Staff.   In this capacity, they serve as resources for new students and their families and assist UofL staff with the planning and implementation of orientation.  SOSers are expected to make the Orientation experience an exciting and fun welcome to the UofL community. 

Selection as a SOSer is both a unique honor and rewarding opportunity for personal and professional growth.  Recognized by the university administration and faculty for their contributions, this team of leaders has a significant amount of responsibility as well as many privileges. As a vital member of this dynamic team, SOSers enjoy a memorable experience while providing a valuable service to the University of Louisville.

An SOSer provides assistance to new students and parents:

  • Welcome new students and parents to UofL and assist them with orientation check-in.
  • Develop a rapport with new students and parents/family members, especially with those in their small groups.
  • Help to make new students feel welcome and get involved with the UofL community.
  • Be accessible and willing to share information with parents and students throughout each orientation session.
  • Prepare and conduct well-organized and thorough small group meetings and/or campus tours for new students and their parents.
  • Serve as an academic and social role model at all times.
  • Complete all logistical tasks as requested by the Orientation staff to ensure the program proceeds smoothly and effectively. Assist presenters at scheduled programs, meetings, and sessions throughout orientation.
  • Maintain regular communications with Orientation supervisors and discuss situations that warrant their attention or action.
  • With a positive attitude, participate in all assigned duties of Orientation fully and take initiative with unanticipated tasks or problems.
An SOSer is an academic role model for new students:
  • Communicate information to students about academic resources and student activities/services available at UofL.
  • Assist students with their understanding of academic requirements. SOSers often assist with course scheduling.
  • Educate students about their responsibilities at UofL by explaining university policies and procedures.
  • Help students understand all logistical information in order to ease their transition into university life.
  • SOSers must maintain a cumulative GPA of 2.8 once hired.
To be eligible, each candidate must:
  • exhibit leadership potential
  • exhibit a commitment to the University and orientation program goals
  • adhere to a strong code of ethics
  • exhibit strong interpersonal and group presentation skills
  • demonstrate the ability to work with a diverse group of people, including students, parents, faculty and staff
  • be in good judicial standing at the University
  • have a cumulative UofL GPA of 2.8 or higher by the end of the previous semester before applying and Fall AND Spring semesters once hired.  First semester freshman must have at least a 3.0 high school GPA to apply.
  • be a current undergraduate student until at least December 2018
  • be enrolled in classes full time

Accountability:
  • Failure to complete responsibilities or inappropriate conduct may result in a warning, probation, or removal from staff.

What is the time commitment if I become an SOSer?

Although orientation does not occur until the summer, there are many events and training experiences during the fall and spring semester that SOSers are required to attend. The live-in period of this position begins May 14th and ends the second week of July 2018. Some SOSers will be needed to work an overnight orientation session on August 2-3, 2018. SOSers will work most Welcome Week events, Accolade, and Campus Preview Day in Fall 2018.  All dates are subject to change.

General requirements:

  1. Attend alltraining sessions, meetings, skit practices, orientation sessions, etc. (see below)
  2. Complete one hour per week of office hours in the Office of Admissions in the Spring 2018 term.
  3. Be punctual for all Orientation activities.
  4. Complete staff assignments and evaluation reports of the Orientation process.
  5. Respond appropriately to feedback and program evaluations.
  6. Respond promptly to communication from orientation supervisors.
  7. Remain flexible at all times. Last minute as well as major programmatic changes may occur at any time.

Program commitments:

SOSers selected for the 2018 summer will be responsible for the following program commitments.  Please discuss any conflicts or questions with Shannon Beck (email uoflsos@gmail.com).

  1. SOS Kickoff – Your first official event as an SOSer is November 16,2017 from 6:00pm –9:00pm!
  2. Staff Retreat– To get to know each other better, we will have an overnight retreat on January 19-20, 2018.
  3. Southern Region Orientation Workshop – This orientation conference that will meet March 15-18, 2018 is a great way to get fresh ideas for our orientation program.  Attendance is mandatory (unless given permission by SOS supervisors- permission will be given on a case by case basis). All registration, hotel, and transportation costs will be covered by Orientation.  SROW 2018 will be in Orlando, FL at the University of Central Florida.
  4. Skit Practice–In order to prepare for Orientation, we will have skit practice every Tuesday and Thursday from 4-5 p.m. beginning January 11th.  Keep this in mind when building your class schedule. THIS IS A SET TIME. 
  5. Orientation Class- New staff members enroll in ECPY 355: Developing Campus Leadership for the Spring 2018 semester. It is a 3 credit hour course.
  6. Training Weeks – Training weeks will begin on Monday, May 14th and will lead directly into the first orientation session.  Training weeks include all evenings, some time on weekends (except holidays), and one overnight retreat.
  7. Orientation Sessions– Each SOSer will be required to work all freshman orientation dates. See Important Dates for details.
  8. On-Campus Residence Hall – all staff members are required to stay overnight in the designated residence hall during training weeks and the evenings before and during orientation sessions.
  9. Virtual Outreach- In July and August, SOSers will stay connected with students via a Blackboard shell you maintain and will send information each week to their students and respond to questions from the students.  This commitment should take few hours each week for the 6 weeks prior to the first day of classes.
  10. Welcome Week – SOSers are required to work most of the events for this program which occurs the week before classes begin.  Programs are held Wednesday through Sunday, times TBA.  SOSers will be paid hourly for events/hours worked during Welcome Week.

Time Off in the Summer- SOSers will be given a schedule of assigned tasks, but are expected to be available at all times during orientation.  Any time off must be discussed with supervisors in advance.

Outside Employment- Unless arrangements are made ahead of time, no other employment is allowed that would conflict with any orientation commitments. 

Academic Work - SOSers cannot take courses during Summer sessions.

What are the benefits of being an SOSer?

As a member of the Student Orientation Staff, you will have the opportunity to learn more about the University of Louisville community and share what you love about our campus with incoming students.  SOSers work hard and gain professional and leadership experience along the way.  The Student Orientation Staff has a rich history on UofL’s campus of being a tight-knit group of students who work as a team, support one another, and have an exceptional summer experience while making an impact on the incoming freshman class. 

Compensation:

  1. Each SOSer will be paid on a bi-weekly basis over the course of the summer.  SOSer pay will total $1700.00.beforetaxes and appropriate deductions for fulfilling orientation responsibilities. Compensation for Virtual Outreach and Welcome Week: SOSers will be paid hourly mid-July through Welcome Week responsibilities.
  2. All meals will be provided during Orientation sessions and a few meals during training weeks.
  3. Double Room on-campus will be provided during training and Orientation sessions.
  4. All expenses paid to Southern Region Orientation Workshop, excluding some meals.
  5. Staff shirts, nametags, and backpacks will be provided.*
  6. Significant leadership experience.
  7. Opportunity for developing professional relationships with faculty, staff and students.
  8. Other surprise items when appropriate!

*Note that SOSers will be responsible for providing some elements of their uniform (including your shoes and shorts), personal items for living in the residence hall, and course materials for ECPY 355. SOSers are occasionally responsible for minimal costs associated with driving/carpooling to staff retreats and staff social outings. More details will be provided at a later date, but please if you have any questions or concerns about this preventing your ability to participate in the SOS program.

Important Dates  

Quick Glance: 

DateEvent
October 2 - 12Application available online
Wednesday, October 18
& Thursday, October 19
Group interviews
October 25 - November 3Individual interviews
Week of November 62018 SOSers notified
Thursday, November 16SOS kickoff celebration
Tuesdays & Thursdays, 4 - 5 p.m.
(Beginning January 11, 2018)
Skit practice
Strickler Hall room 101
January 19 - 20, 2018Overnight staff retreat
Thursday, March 15 - Sunday, March 18SROW Conference
Monday, May 14Move-in Day
May 14 through 1st Orientation sessionTraining weeks

 Freshman Orientation Dates for Summer 2018:

Session #Dates
Session 1June 4-5
Session 2June 7-8
Session 3June 11-12
Session 4June 14-15
Session 5June 18-19
Session 6June 21-22
Session 7June 25-26
Session 8June 28-29
Session 9July 2-3
Session 10July 5-6
Session 11July 9-10
  • Overnight Freshman Orientation August 3-4 will require assistance from some SOSers