PER-7.02 June 28, 1999 Tuition Remission

POLICY AND/OR OBJECTIVE

1. Tuition Remission for Employees
   1. All regular/provisional 80% FTE or above employees are eligible to take up to six credit hours tuition free each semester, i.e., six hours in the spring semester, six hours in the summer semester, and six hours in the fall semester. These hours may not be accumulated. The individual must be a regular or provisional 80% FTE or above employee of the university on the first day of class for the semester as determined by the Registrar to be eligible for this benefit.
   
   
   2. All regular/provisional employees working at least 40% FTE but less than 80% FTE are eligible to take up to three credit hours tuition free each semester, i.e. three hours in the spring semester, three hours in the summer semester, and three hours in the fall semester. These hours may not be accumulated. The individual must be a regular or provisional 40% FTE or above employee of the university on the first day of class for the semester as determined by the Registrar to be eligible for this benefit.
   
   
   3. Temporary Lecturers working at least 40% FTE are eligible to take up to three credit hours tuition free each semester, i.e. three hours in the spring semester, three hours in the summer semester, and three hours in the fall semester. These hours may not be accumulated. The individual must be a temporary Lecturer 40% FTE or above on the first day of class for the semester as determined by the Registrar to be eligible for this benefit.


2. Tuition Remission for Dependent Children
   1. Emancipated children of regular, full-time faculty and staff appointed prior to May 18, 1966 may take courses toward their first undergraduate degree tuition-free.
   2. Dependent children of regular, full-time faculty or staff may take courses toward their first undergraduate degree tuition-free provided that:
      1. the employee is a regular employee at 80% FTE or greater on the first day of class for the semester;
      2. and the employee must be claiming the child for tax purposes or must certify that the employee is providing more than 50% of the child’s support.
      3. If an employee becomes permanently disabled, retires or dies, his or her children shall continue to be eligible for tuition remission benefits.


3. Tuition Remission for Faculty Spouses
   1. Spouses of faculty members who have had continuous, regular, full-time employment since July 1, 1978 may take three credit hours tuition-free each semester. There is no tuition remission for spouses of regular, full-time faculty who were hired after July 1, 1978. Eligible faculty members as of July 1, 1992, will retain this benefit as long as their employment is at least 80% FTE or above.
   
   
   2. If an eligible employee becomes permanently disabled, retires or dies, his or her spouse is still eligible for tuition remission benefit.


4. Employee Tuition Remission Transfer to Spouse

   Regular/Provisional status 80% FTE or above employees are permitted to apply the unused portion of their tuition remission toward the graduate or undergraduate tuition in that semester for their spouse.  (Effective Fall 2008 this benefit will no longer be available)



5. Kentucky State Waiver Program

   The 1997 First Extraordinary Session of the General Assembly resulted in the creation of a faculty and staff tuition waiver program [KRS 164.020(32)] with the express purpose of promoting employee and faculty development.

   According to this interim policy, any regular full-time employee of a Kentucky post-secondary public institution may, with prior administrative approval of the course offering institution, take a maximum of six (6) credit hours per term at any Kentucky public post-secondary institution. The institution shall waive the tuition up to a maximum of six (6) credit hours per term. The program applies to the waiver of tuition and does not include mandatory student fees, course and other fees, text books and other charges assessed by a course-offering institution. Tuition waivers under the program may generate taxable income under provisions of the federal tax code for graduate, professional, and doctoral level programs.

   An employee, to be eligible for participation in the Faculty and Staff Tuition Waiver Program, must be classified by the employing institution as a regular full-time employee. Certification of employment shall be provided by the employing institution for each academic term in which the employee seeks to participate in the program.

   If employment is terminated prior to the first day of classes, an approved tuition waiver will be cancelled.

   The program does not provide for credit hours over and above the six credit hours available under the university’s Tuition Remission Program. Employees who use their credits at the University of Louisville either for themselves or transfer the hours to a spouse will not be eligible for any additional tuition waiver credits in excess of six hours either at U of L or another post-secondary institution.

Procedure

The online form for Tuition Remission can be found on the Bursar's Office website.