Web at UofL

Resources and information for those who create and maintain UofL websites

Frequently Asked Questions

Project

What is the timeline for the project?
The project is split into three main phases, each with contingent, overlapping timelines. It is the hope of the committees that the campus community will begin seeing changes within the 2022 calendar year and extending for the next several academic cycles as content is reimagined.
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Will all UofL websites be included?
Eventually, yes. The massive overhaul is being split into multiple phases so it won’t all happen at once. There are several decades worth and hundreds of thousands of pieces of content involved in this, but ultimately this will transform all websites at UofL in differing capacities.
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Is Plone going away?
The Steering Committee and workgroups are currently identifying all requirements and investigating all options to fit the university’s needs. Once an environment that meets our needs is identified, the recommendation will be made to the Executive Committee on which CMS should replace it.
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Who is in charge of the project?
The Executive Committee is comprised of members of the President’s Office, Information Technology Services, Enrollment Management and Communications & Marketing.
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How were the committees formed?
In an effort to be good stewards of this project, the Executive Committee made the decision to keep the Steering Committee size to a respectable number, both for the benefit of conservation and efficiency of operation. This was a challenge, as we have a complex organization with many great people. This judiciousness is simply what is required to be successful, and the Executive Committee carefully selected representation at broad levels not necessarily to reflect the organization itself, but rather to advocate for the needs of the user groups of this new web system.
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Does this project involve more than just websites?
Potentially, yes. In order to complete the charge given by the Executive Committee, the Steering Committee must research and investigate all aspects of how we market, communicate and collaborate online. Doing this will undoubtedly uncover other systems, processes and tools that will need improvement in the coming years.
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Involvement

I’m new to UofL. How can I (or my office) get involved in this?
In the coming months there will be ample opportunity for those who are interested and willing to contribute, whether by focus group involvement or contacting members of the Steering Committee to share your concerns and questions. We are intentionally being open and transparent about this process, asking campus to follow along (through the meeting videos, UofL Today updates, etc.), because we want to include everyone. It is sadly just not feasible to put everyone on campus in one room.
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Other

Will I have to rebuild my current website?
The migration path of current content has not yet been identified. Since the places and ways that we communicate and share information online will be changing significantly, the Steering Committee will be giving great consideration to what happens to existing content. Be sure to stay tuned to UofL Today for updates or reach out to one of the committee members for the latest information.
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We recently launched/redeveloped our site. Will we have to switch?
Eventually, yes. However, due to the complexity and length of this project, that migration date may be further into the future than you may think. Once the committee has announced a migration timeline, units will have a better understanding of this process.
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Our group never used Plone. Will we have to switch?
Yes. One of the primary goals of the Web Improvement Project is to centralize the platforms which help create, distribute and promote valuable campus content. Not having all UofL entities in a central environment (e.g. a content management system) prohibits this and causes inefficiencies, inconsistent messaging to our audiences and unnecessary overhead.
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Our website has a different address (.com, .org, etc.). Will we be affected?
If your unit or group has a website that:
  • Is funded with UofL money
  • Is in direct support of the university’s mission
  • Then regardless of domain extension, your site will be impacted by the decisions and standards put forth in this project. Specifics on this (e.g. continued use of non-.edu domains) will be announced at a later date.
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