Updates to Spring 2021 Reservations
In order to conform to the physical distancing guidelines recommended by the CDC and the state of Kentucky, the Student Activities Center is continuing measures to promote physical distancing and sanitary practices at events and meetings in the SAC and Red Barn for Spring 2021. We expect all students, staff, faculty, and community members using this facility to follow all recommendations as they host their programs. SAC staff is working hard to update the campus community on the most current measures and provide as much support as possible.
Though SAC staff is working very hard to support events and meetings as much as possible this Fall, we do encourage all event and meeting organizers to think critically about how their events can be carried out as virtually as possible so as to provide the highest potential for preventing the spread of COVID-19. The university has provided many resources for conducting meetings virtually and SAC technical staff is happy to provide advice for utilizing these resources.
- Room Availability
- New Room Capacities
- Information Tables
- RSO Events
- Catering Changes
- AV Equipment for Hybrid Events
- Important Links
In support of university efforts to physically distance classroom spaces, some spaces in the SAC have been designated for classroom use only during the Fall 2020 semester. Below is a list of rooms and the days of the week that they will NOT be available for reservation.
- W201 Multipurpose Room (No Availability for Spring 2021)
- W310B (No Availability for Spring 2021)
- W312 (No Availability for Spring 2021)
- W308 Floyd Theatre (Monday-Friday before 5:00 PM)
The current guidance is that all events will need to conform to physical distancing guidelines. SAC staff have identified new room capacities for available event and meeting spaces and the chart below lists capacities for classroom and hollow square setups. Other setup types may be available for large spaces and SAC staff can assist with identifying the appropriate capacity upon request.
SAC indoor information tabling will have limited availability for Spring 2021. There will be two indoor table locations available for reservation on the first floor of the SAC west side, across from Chick-fil-a. Indoor tabling activities must adhere to the following guidelines:
- Only one person from the organizing group may staff the table at any time.
- No food, flyers, or any other items may be given out or collected at the indoor information table.
- Only one indoor information table may be reserved at a time per group.
- Because of the limited availability, SAC staff may ask groups to reduce the length of reservations to accommodate more requests if neccesary.
Organizations may also reserve outdoor tabling on the West and South plazas without the additional restrictions listed above for indoor tables. Student groups and university departments are also encouraged to utilize SAC digital displays and other digital promotional efforts on campus to advertise events and activities.
Digital advertisements can be submitted at https://louisville.edu/studentaffairs/forms/student-news-and-events.
Recognized Student Organizations are expected to follow all COVID-19 event guidelines established by the Office of Student Involvement. Failure to follow these guidelines and complete the required event form may result in the cancellation of the event reservation and a restriction on future reservations.
RSO COVID-19 Event Guidelines and Form: http://louisville.edu/involvement/student-organizations/covid-19_guidelines
As the exclusive caterer of the SAC, Louis Events & Catering (Aramark), has revised their food service procedures to limit contact and keep customers safe. University departments and non-UofL groups are still required to utilize their services for all catering at events and meetings inside the SAC. However, departments and student groups are encouraged to utilize the services of Louis Events for events anywhere on campus because they are a trusted partner that is familiar with UofL directives on limiting the spread of COVID-19.
Recognized Student Organizations are still allowed the exemptions for catering as indicated in the SAC Catering Policy. RSOs must continue to follow all other food service guidelines as outlined by the Office of Student Involvement.
SAC technical staff have assembled additional equipment to aid groups in producing hybrid events via video and audio streaming. Please contact SAC staff at firstname.lastname@example.org to request assistance for additional AV services at your next SAC event.
- SAC COVID-19 Response: http://louisville.edu/sac/covid-19
- University COVID-19 Response: https://louisville.edu/coronavirus/
- CDC Guidelines: https://www.cdc.gov/coronavirus/2019-ncov/community/index.html
- State of Kentucky COVID-19 Response and Guidelines: https://govstatus.egov.com/kycovid19