AV Services and Special Equipment
The Swain Student Activities Center offers a variety of audio-visual and technological accommodations to enhance events. Some of these accommodations include:
- Built-in digital projectors and displays
- Built-in audio services
- Portable audio-visual equipment
- Free high speed wireless internet
In addition to technology resources, the SAC is also equipped with some essential special event equipment such as modular staging, pipe and drape, sign stands, and a variety of other items. Clients can work with SAC staff to build an event setup that meets the needs and expectations of almost any event.
Equipment and Technology Fees
SAC tables, chairs, and some other types of equipment are available for most space reservations at no additional charge.
Delivery charges may apply for SAC equipment that is delivered to campus spaces beyond the SAC, Red Barn, West Plaza, and South Plaza. Groups may be able to avoid delivery charges by arranging pickup of the equipment.
Most SAC meeting and event spaces are also equipped with a variety of state of the art digital displays, projectors, and audio equipment. Though some of this AV equipment may be built in to the space, groups must request to use it for their event or meeting. Use of AV equipment may incur fees that will be charged to the reservation. Please see equipment fees below to find pricing information. Descriptions of the rate schedules can be found on the Room Rates page at: www.louisville.edu/sac/space/room-rates
Reserved spaces in the Student Activities Center include a projector, screen, and two microphones (if the space allows). Groups requiring additional audio visual equipment will incur cost. Please note that fees may still be assessed for other chargeable services including extended building hours, delivery of equipment beyond the SAC, additional staffing or custodial services, etc.
KY state sales tax of 6% is included in all listed equipment rates.
Addition AV fees for special AV requests may be applied.
| Item | Student Org | Department | Affiliated | Non-UofL |
|---|---|---|---|---|
| Laptop | $- | $15.00 | $25.00 | $50.00 |
| Lighting - LED Light Stands (2) | $- | $50.00 | $75.00 | $150.00 |
| Lighting - LED Uplighting Package | $25.00 | $50.00 | $75.00 | $150.00 |
| Lighting - Red Barn Stage Lights | $- | $50.00 | $125.00 | $250.00 |
| Lighting - Spotlight | $25.00 | $40.00 | $50.00 | $100.00 |
| Microphone - Wired* | $- | $- | $- | $- |
| Microphone - Wireless Handheld | $10.00 | $15.00 | $25.00 | $50.00 |
| Microphone - Wireless Lavalier | $10.00 | $15.00 | $25.00 | $50.00 |
| Projector - Mobile | $10.00 | $20.00 | $25.00 | $50.00 |
| Projector/Display - Built-In** | $- | $15.00 | $- | $- |
| Screen - Portable 9x12 | $10.00 | $30.00 | $50.00 | $100.00 |
| Sound System - Built-In** | $- | $15.00 | $- | $- |
| Sound System - Portable** | $50.00 | $50.00 | $75.00 | $125.00 |
| WebCam | $10.00 | $15.00 | $25.00 | $50.00 |
| "Streaming Package (2 Camera/Streaming Encoder with Link to Youtube , Facebook , Teams" |
$25.00 | $50.00 | $50.00 | $75.00 |
| Pipe and Drape Section - 8/12' Tall Black | $- | $25.00 | $50.00 | $100.00 |
| Stage Section 6'x8' | $- | $25.00 | $50.00 | $100.00 |
| Delivery to external venues | $30.00 | $30.00 | $30.00 | $30.00 |
| Late Change Set-up | $50.00 | $75.00 | $100.00 | $125.00 |
| Late Change AV | $25.00 | $50.00 | $100.00 | $125.00 |
| No Show | $100.00 | $150.00 | $200.00 | $250.00 |
| (Probation) | ||||
| Early/Late Open | $25 per hour | $25 per hour | $25 per hour | $25 per hour |
| AV Tech Hourly Rate | $40.00 | $50.00 | $50.00 | $65.00 |
| *Included with use of Sound System - Built-In | ||||
| *No show - lesser of cost of equipment or $100 | ||||
| *we reserve the right to adjust as needed |