Policy Information
Vehicle Rental
Effective
Number
PUR 36 00
Applicability
This policy applies to University Administrators Faculty and Staff
Administrative Authority
Vice President for Finance and Chief Financial Officer
Responsible Unit
Sally Molsberger, Chief Procurement Officer
Procurement Services - Service Complex
University of Louisville, Louisville, KY 40292
502-852-8223
purchase@louisville.edu
History
Original Date: Unknown
Revision Date(s): July 2, 2018; December 4, 2017; June 27, 2023
Reviewed Date(s): February 14, 2020; June 27, 2023
Categories
Statement
All vehicles should be rented through the current contract holder for all vehicle rentals under compliance with university travel procedures. Procedures for making reservations can be viewed via the Controller's Office website, Emerald Club account (Enterprise/National car rental).
Related Information
For any University business vehicle rentals, please visit Risk Management's Vehicle Use Policy for information regarding insurance.
If renting a 15 passenger van, please review 15 passenger van guidelines on Risk Management's website.
Vehicle rates can be viewed via the link Vehicle Rates.
"Any violation of the vehicle rental policy and procedures may result in the forfeiture of the use of vehicle rentals."
Reasoning
University established contract.