Policy Information
Procurement Card Program
Effective
Number
PUR 23 00
Applicability
This policy applies to University Administrators Faculty and Staff
Administrative Authority
Vice President for Finance and Chief Financial Officer
Responsible Unit
Sally Molsberger, Chief Procurement Officer - Procurement Services
Service Complex, University of Louisville
Louisville, KY 40292
502-852-8223
purchase@louisville.edu
History
Original Date: Unknown
Revision Date(s): September 19, 2017; April 28, 2023
Reviewed Date(s): February 14, 2020; April 28, 2023
Categories
Statement
The Procurement Card Program has been established as a service to campus departments though PNC Bank and the UofL Procurement Services. This program allows departments the opportunity to use a University credit card to purchase certain goods.
Related Information
The program complements the existing purchasing and payment process. Use of the card will not replace current travel or competitive bid regulations, nor will it allow departments to bypass Procurement policies and procedures. (All purchases under $4,500 should be placed using the university credit card. Exceptions to this include vendors that do not accept the credit card or charge a fee for processing credit card transactions.)
Reasoning
The university benefits by having a more efficient, cost-effective method of purchasing and payment for small dollar transactions.
Responsibilities
If a department decides it is appropriate for their use and wishes to participate, the cardholders will be expected to follow the established guidelines and will be held accountable for use of the card.