Pol-Fuel Card Program
policy Fuel Card Program modified Thu May 11 2023 08:02:48 GMT-0400 (Eastern Daylight Time)
University of Louisville
Fuel Card Program
February 1, 2014
This policy applies to university Administrators, Faculty, and Staff.
REASON FOR POLICY
The University of Louisville is utilizing the states contract with WEX to provide a fuel program for University-owned vehicles. Fuel cards provide a quick and convenient way for University drivers to purchase fuel at competitive rates.
The purpose of this policy is to establish uniform procedures, accountability, and controls for fueling motor vehicles and equipment owned by the University of Louisville.
All departments who own or control University owned vehicles and equipment must follow the University of Louisville Fuel Card Use Policies, Procedures, and Responsibilities found on the Fuel Card website. http://louisville.edu/procard/fuel-card-program-wex-1
Identify University owned vehicles and equipment and assign a Vehicle Coordinator.
Vehicle Coordinator Responsibilities
The employee designated within a department to oversee the Fuel Card Program.
(see also Using your Fuel Card)
ProCard Office Responsibilities
The Procurement Services unit that manages the day-to-day operations of the University’s Fuel Card Program.
Fuel Card Order Form – select form at https://louisville.edu/procard/forms
Driver PIN# Order Form – select form at https://louisville.edu/procard/forms
Fuel Card Certificate of Destruction - select form at https://louisville.edu/procard/forms
Vehicle Coordinator Agreement Form - select form at https://louisville.edu/procard/forms
Fuel Card Dispute Form - select form at https://louisville.edu/procard/forms
Vice President for Finance and Chief Financial Officer
RESPONSIBLE UNIVERSITY DEPARTMENT/DIVISION
Houchens Building, University of Louisville
Louisville, KY 40292
Revision Date(s): June 28, 2019
Reviewed Date(s): February 14, 2020; May 10, 2023
The University Policy and Procedure Library is updated regularly. In order to ensure a printed copy of this document is current, please access it online at http://louisville.edu/policies.