Panhellenic Sorority Recruitment
At the University of Louisville, our Panhellenic sororities coordinate one primary recruitment process each year, which occurs the first weekend of the school year. Fall 2020 recruitment is scheduled to take place August 18th through August 23rd. Any of the information on this page is subject to change based on recommendations from the University of Louisville and Governor Beshear related to the coronavirus pandemic.
You can register for recruitment here beginning May 1st.
Primary Recruitment is a process coordinated by the College Panhellenic Council (CPH) that occurs each fall and is the best way to meet all eight National Panhellenic Sororities at UofL. As a new or returning student, primary recruitment allows you to get connected on campus and form a network of close friends within just a few days.
Women that register for recruitment are placed in small groups with fellow students participating in the recruitment process. Each small group has two Panhellenic Recruitment Ambassadors or “PRAs” that serve as mentors and provide guidance to women in their group. The recruitment process allows women to create bonds and find a support system during the first few weeks of classes.
Registration for recruitment will open on May 1st and closes at 11:59pm on August 17th. The registration form is an opportunity for you to tell each chapter a bit about yourself before the recruitment process starts. Here are the things you'll want to prepare prior to registering for recruitment: a high quality photo that clearly shows your face; your high school GPA, class rank, ACT/SAT scores, as applicable; information about your involvement in high school and college (if applicable), including clubs, sports, jobs, volunteer service, awards, scholarships, and any recognition you received. You will be able to update many of the fields on the registration form throughout the summer.
There is a $20 non-refundable registration fee that is required to participate in recruitment. This fee will be requested beginning Friday, July 17th. This registration fee includes purchasing the necessary PPE for PNMs throughout recruitment. You can pay this online with a credit or debit card when you register for recruitment, or send a check to:
2100 S Floyd St
Louisville, KY 40292
Fall 2020 Recruitment Schedule
Potential New Member (PNM) Orientation: Tuesday, August 18th (Virtual)
Recruitment Orientation will be hosted virtually to provide important information about the sorority experience. The orientation session will include an overview of recruitment, mutual selection, virtual methods being utilized, and there will be an opportunity for PNMs to ask questions.
After this session, PNMs will meet with their PRA group virtually to review important information before Round One/Open House opens at 8:30 PM.
Round One: Tuesday, August 18th and Wednesday, August 19th (Virtual)
Round one, or “open house” historically, is the first opportunity PNMs have to meet the eight participating chapters. Pre-recorded chapter videos will be opened for PNMs to learn about each participating Panhellenic Sorority at UofL through BlackBoard. In order to ensure that PNMs view chapter videos of all eight sororities, Round One will be monitored by the Recruitment Team through BlackBoard.
PNMs will be asked to complete further open response questions that reflect conversations that would typically happen during the Open House round on their CampusDirector account before registration closes on August 17th.
PRAs will be available throughout the day, as their class schedule permits, for PNMs as they complete the chapters’ informational videos and make their priority selections before 8:30 PM on Wednesday.
Round Two: Thursday, August 20th and Friday, August 21st (Virtual)
Round Two is the beginning of the invitational rounds. You will have the opportunity to visit a maximum of 5 chapters. These invitational events will be held virtually. Each event will be 45 minutes each with a 15-minute break in between each event. These rounds are focused on on the chapters’ philanthropies and community service initiatives, and share a glimpse of their sisterhood. Chapters will also share an outline of their financial obligations.
Preference: Saturday, August 22nd (In-Person or Virtual)
Preference is the final round of primary recruitment where you will return to a maximum of two chapters. Chapters will hold a Preference Ceremony that gives special insight into the chapter and their purpose. Preference will be hosted in-person. The number of preference rounds will be determined based on the number of PNMs and the space needed to follow CDC and ADPH guidelines. Events will be 1 hour each with a 30-minute break in between each event.
There will be an option for PNMs to participate in the preference ceremonies virtually.
Bid Day: Sunday, August 23rd
On Sunday you will find out which chapter you have been invited to join! You will attend a final recruitment ceremony with your PRA group where all PNMs will open their bid cards. Bid Days will be planned by individual chapters. Panhellenic will not organize a “run home” as have historically occurred.
Panhellenic Recruitment Ambassadors (PRAs)
A Panhellenic Recruitment Ambassador (also known as a PRA) is a woman who is a member of a sorority and has disaffiliated from her chapter in order to facilitate the recruitment experience for potential new members. A recruitment ambassador provides support, friendship, and personal guidance to women going through the recruitment process. A PRAs’ primary responsibility is to help potential new members have a positive recruitment experience and solve any problems a potential new member might encounter. You will find out who your PRA is in late July.
Check out our instagram @LouisvillePanhellenic to meet this year’s Panhellenic Recruitment Ambassadors!
Frequently Asked Questions
We have provided the answers to some frequently asked questions about recruitment. If you have a question that is not included below, please contact Emma Lawson, Vice President of Recruitment, at email@example.com.
Do I have to attend all events during primary recruitment?
Yes, it is extremely important that you attend all events on your schedule. This gives you the opportunity to keep your options open and connect with more women. Sometimes students participating in the process have academic conflicts or extenuating circumstances that may prevent them from attending all events. You will be asked to report any academic conflicts prior to recruitment so that your schedule can be appropriate adjusted.
What if I only want to be in a certain sorority?
Only wanting to be a member of one specific sorority or only considering a few sororities can severely limit your options for membership and can lead to disappointment. In order to make the most of your experience and time at UofL, don’t limit your options based on stereotypes or other people’s opinions. All eight sororities offer an unparalleled experience no other organizations can match.
What if I go through recruitment and decide sorority life is not for me?
You are under no obligation to join a sorority just because you participate in the recruitment process. You are encouraged to participate in recruitment because it is an excellent opportunity for you to learn about Panhellenic sorority life and meet new friends.
Is there a GPA requirement?
The College Panhellenic Council does not require a minimum GPA to participate in the recruitment process. However, each chapter has a minimum GPA to join. Here is a GPA guide to help you determine what to expect throughout the recruitment process based on your GPA:
- 3.0+ GPA - Your options are likely no limited based on your GPA.
- 2.8-2.99 - Your options are more likely to be limited based on your GPA.
- 2.79 and below - Your options are very likely to be limited based on your GPA.
How much does is cost to be in a sorority?
Each chapter has a different cost and dues structure. The chapters you visit during Round Two of recruitment will give you a detailed outline of their financial obligations and answer any questions you may have. Come to this round prepared with any questions you may have, such as, "Does this chapter offer payment plans?" or "How many scholarships are offered to members in need?" Prior to recruitment, we recommend determining the amount of money you feel comfortable paying each year for chapter dues.
What should I wear for recruitment?
There is no right or wrong outfit to wear during recruitment. You should wear what makes you feel confident, comfortable, and the most like you! However, as each round progresses, our outfit recommendations become more formal. We've included suggestions for what to wear on each day of recruitment in the schedule above.
Do I need a letter of recommendation?
A letter of recommendation is written by someone who is an alumna of a Panhellenic chapter in support of a woman participating in the recruitment process. While you may hear that other schools require letters of recommendation, the University of Louisville does not require letters of recommendation for recruitment. Our women want to know all of the unique personality traits and values that make you who you are, and no letter can tell them that. If you do or do not have a recommendation letter, it will not be held against you in any way!
If you have a close family friend who would like to recommend you for membership in their sorority, please have them refer to their inter/national organization website. Each inter/national organization provides an online submission form to ensure that recommendations reach each chapter in a timely and efficient manner. We recommend that all letters of recommendation are submitted by August 1st.
Can I only join a sorority during fall primary recruitment?
While we strongly recommend that you participate in fall primary recruitment so that you can meet all eight NPC chapters, some of our sororities have the opportunity to recruit throughout the academic year. This is referred to as Continuous Open Bidding (COB). The week after Bid Day, half our the chapters will be able to accept new members and will likely post about their COB events on their social media pages. This process continues throughout the year, but fall primary recruitment is the only time that all eight NPC sororities are accepting new members.