Reporting Hours Worked and Overtime

Each unit must provide, through Payroll Services, an accurate biweekly accounting of hours actually worked for all hourly employees.

Hours Worked

Earnings Type - REG (regular base pay): Identifies the hours actually worked during a given pay period. Hours worked in excess of the individual's normal workweek should be reported as REG, or may be reported as overtime if hours are in excess of 40 hours per workweek.

Overtime Payments

Approval of the Dean, Director or Department Head is required for any hourly employee to work hours beyond their normal workweek. Any hours actually worked in excess of 40 hours must be paid at 1.5 the normal pay rate.

Overtime Policy

OTS - Overtime Straight: Compensation paid for hours actually worked in excess of the normal workweek up to 40 hours per workweek. These hours must be paid as overtime-straight (OTS).

OT1 - Overtime at 1.5 time: Compensation for hours actually worked in excess of 40 hours per workweek. These hours must be paid as OT1, they cannot be granted as compensatory time. Compensatory Time (comp time) is not allowable for any university employees under Kentucky state regulations.

Differential Payments

Student workers and temporary employees working in specific units, those that operate on an around-the-clock schedule, may earn differential pay with permission of the University's Human Resources Department.

SDP - Shift Differential for Regular Second or Third Shift(8%)

SDO - Shift Differential Overtime for Regular Second or Third Shift (12%): Compensation for classified staff who regularly provide overtime services during the second or third shift.

SD2 - Shift Differential for Special Second Shift (10%): Compensation for classified staff assigned to a shift beginning on or after 2:00 pm but before 2:00 am in addition to a regular second shift.

DO2 - Shift Differential Overtime for Special Second Shift (15%): Compensation for classified staff who regularly provide overtime services during the special second shift.

OCD - Call-In/Call-Back Differential

OC1 - Call-In/Call-Back Differential Overtime (1.5 times): Compensation for employees who work call-in/call-back hours and total hours worked exceed 40 hours during the workweek.

HOW - Holiday Worked Differential (.5 times)

STB - Stand-By Differential

Budget & Financial Planning
Email:

Grawemeyer Hall
Room 20
Louisville, KY 40292

Bursar's Office
Phone: 502-852-6503

Houchens Building
Room 101
Louisville, KY 40292

Controller's Office Administration
Phone: 502-852-6164

Service Complex
2nd Floor
Louisville, KY 40292

Accounts Payable and Travel
Phone: 502-852-8237

Service Complex
2nd Floor
Louisville, KY 40292

Payroll Office
Phone: 502-852-2978

Service Complex
2nd Floor
Louisville, KY 40292

Position Management
Phone: 502-852-2346

Grawemeyer Hall
Room 20
Louisville, KY 40292