Policy Information
Overtime
Effective
May 1, 1992
Number
PER-3.06
Applicability
This policy applies to University Staff.
Administrative Authority
Vice President for Human Resources
Responsible Unit
Human Resources
Miller Information Technology Center Rm 02C
2315 South First Street Walk
Louisville, KY 40292
Phone: 502-852-6258
Email: askhr@louisville.edu
History
Revision Date(s): November 22, 2016; December 10, 2021 (minor edits); August 24, 2022 (minor edit); April 1, 2026 (minor revision)
Reviewed Date(s): March 8, 2016; November 22, 2016
Categories
Statement
For classified employees, approval of the provost, vice president, dean, director, or department/division head is necessary to authorize work performed beyond normal working hours.
To comply with legal requirements, compensation for extra hours actually worked in excess of 40 hours in any workweek must be made by providing compensation at time-and-a-half of the regular rate no later than the end of the next pay period.
In no case shall premium pay for overtime and holiday leave be pyramided or duplicated.
It is expected that professional/administrative employees' working hours, duties, and responsibilities to the university may vary. Such variations are not a basis for additional pay (PER-4.02 Hours of Work).
Related Information
Procedures
An accurate record of all hours worked must be maintained daily and weekly by each classified staff. Overtime hours should be reported to the Payroll Office on the time report.
Compensation for hours worked above an employee's standard hours, up to 40 hours in a workweek, will be provided using straight-time compensation.
Compensation for hours in excess of 40 hours in a workweek will be provided using overtime compensation.