New Program or New Project Request Form

Instructions

Use this form to request a new program or project, any fields with a red dot are required, request will not be processed if any required fields are not completed. The Unit Budget Coordinator (HSC Unit Coordinators (PDF)) for your unit must review and submit all new program requests. When the form and worksheet are completed and submitted to the appropriate administrative office for approval, the new program or project number will be established in the financial system. All users listed in the notification section (last field listed) of this form will be notified of the newly assigned program or project number by the Controller's Office. They will also be notified by the appropriate office with an explanation if the request is not approved.

If you have questions about this form, please contact the office selected to receive the request.

Section 1: Accounting Information

Effective Date of New Program:

Description of Available Program Groups

Projects/Program types available for Sponsored Projects

Program Group:

University Program Budget (1XXXX), requests that a program budget be established. This type of program is characterized by limiting expenses to the total revenues recognized (actually received and recognized in a fiscal year).

Name of New Program

Existing PS Department Number:

Existing PS Department Name:

Peoplesoft Fund:

Program Classification Code Manual (pdf)

Requested Code with explanation from the unit.

Revenue Purpose and Expense Class Code List

Requested PS Revenue Purpose Code

Requested PS Expense Class Code

Year-end Carryover Category:

Section 2: Program and Budget Information

Describe the purpose of this program budget and what services it will provide. If a written agreement exists that details the need for this program, attach the document when you complete this application.

If you anticipate receiving revenue and/or credits to this program, describe your methodology in estimating these revenues.

When will this program close?

Indefinite
Date program to close

Date this program will close.

How should surplus funds be distributed when the Program or Project is closed?

Do you anticipate that your operation(s) will create tax issues such as Unrelated Business Income Tax (UBIT), state and local tax, or excise tax?

Yes
No

If yes, contact our tax area in the Controller's Office prior to beginning operations in order to ensure compliance. Additional information regarding UBIT issues.

Section 3: General Information

Date Form Submitted:

Name of Person Completing this Form:

Submitter Email:

Phone Number:

Name of Person with Approval Authority:

Approval Authority E-mail:

Phone Number:

Name of Second Person with Approval Authority

Secondary Approval Authority E-mail:

Phone Number:

Section 4: Select Appropriate Recipient for this Request

Based on the following list, select the appropriate office to receive this request.

Budget & Financial Planning
Office of Advancement Services
Controller's Office

Select the office to receive your request based on the type of program/project being requested. Contact the budget coordinator for your unit if you have questions concerning this selection.

Select Budget & Financial Planning for the following codes:
General Funds-Home Programs 0xxxx
Program Budgets 1xxxx
Other General Funds 3xxxx
Auxiliaries 4xxxx
Athletics Axxxx
Clinics Cxxxx
Hospitals Hxxxx
Academic Support Programs Pxxxx
Service Centers Sxxxx
UofL Foundation Uxxxx
UofL Research Foundation Zxxxx
Cardiovascular Institute Vxxxx
General Institutional Expense X0xxx
Metropolitan College Y0xxx
Projects Jxxxx

Select Office of Advancement Services for the following codes:
** For the establishment of an endowment or a restricted gift, send the charitable gift agreement, donor letter, or will to the Office of Advancement Services.
Endowments Exxxx
Gifts Gxxxx

Select Controller's Office for the following codes:
Research Incentive Grants 5xxxx
Residual Funds, Sponsored Funds Dxxxx
Facilities Enhancement Fxxxx
Agency Funds Y1xxx
Dental Faculty Practice Plans Y2xxx
Loan Programs Lxxxx
Research Scholars X3xxx
Faculty Start-up Funds F1xxx

Notification of New Program Number

Indicate the userid for all persons to be notified of this new program number.

Finance and Administration

New Program or New Project Request Form