Degree Applications/ Diplomas/Commencement
If you are planning to receive your degree, you will need to fill out a degree application online. The degree application process will be available on the Web through ULink (ulink.louisville.edu). The application period for Summer is April 15 - June 5; for Fall is July 15 - September 12; and for Spring is November 15 - January 27. All candidates for degrees, whether or not participating in Commencement, must apply for degrees according to the deadlines above.
After the online form is submitted, you will receive an online confirmation that it was successful. You will also receive confirmation by email to your university account. You will not hear anything regarding the status of your degree application until after the semester grades are in and an advisor in your enrollment unit can review for approval. If you have any questions regarding eligibility or qualification of degree requirements, please contact your advisor.
GENERAL INSTRUCTIONS (Please also check for your school's specific instructions below.) If your major is incorrect, contact your school's Advising Center immediately. Do not complete your application at this time.
- Commencement for May 2008 is May 10, 2008. Commencement for December 2008 graduates is December 18, 2008. Commencement for May 2009 is May 9, 2009. Please visit the Commencement website for further information. The website is as follows: http://www.louisville.edu/commencement/. You must order your apparel at this website as well. You can expect to receive a post card from the Registrar's Office 4-6 weeks after the semester ends, informing you where to pick up your diploma.
- You are responsible for checking your UofL email account for official notices and information regarding graduation. Please also take this opportunity while you are on ULink to also check the accuracy of your address and phone information. You may review and update this information under the 'Personal Info" menu. This information may also be used for correspondence.
- Click on the link for "Degree Name" on the last page to enter your name as you wish it to appear on your diploma and in the Commencement Program.
- In order to continue registering as an undergraduate student after receiving your degree, you will need to reapply to the University through the Office of Admissions.
UNDERGRADUATE STUDENTS
COLLEGE OF ARTS AND SCIENCES:
- You should not complete this application for summer unless you plan to finish all your degree requirements by December 9, 2008.
- Please make a copy of your application for graduation as it will serve as your receipt and proof that you have applied for graduation.
- If you are taking courses at another school as a visiting student, you should call the A&S Advising Center, 852-5502, and tell them what courses you are taking. You must also submit a transcript of your grades by December 9, 2008 in order to be approved for graduation in December, 2008.
- Please let the A&S Advising Center know if you are removing incompletes. Incompletes received during the Spring and/or Summer 2008 semesters must be removed and grades posted by December 9, 2008.
- Check with your major department about completion of any specific learning outcomes assessment activities that may be required for graduation.
- Ordinarily, you will not receive notification of degree approval or disapproval until after the application deadline of September 12, 2008.
COLLEGE OF BUSINESS (COB):
- Applicants should schedule an appointment with your COB Advisor to review your remaining requirements. You can do so by coming to room 39 of the COB Bldg. or calling 852-7439.
- You will receive a letter indicating your graduation status approximately 3 weeks after the application deadline.
- If you are taking courses at another institution as a visiting student, you must have a visiting student letter on file. You must submit an official transcript from that institution immediately upon completion of those courses with your grades posted.
COLLEGE OF EDUCATION AND HUMAN DEVELOPMENT (CEHD):
- Once CEHD receives and evaluates your application for degree, you will receive a letter indicating your graduation status. If you have any questions, please call 852-5597 or e-mail edadvise@louisville.edu.
- If you are taking courses at another institution as a visiting student, please call 852-5597 to verify that you have a visiting student letter on file. You must submit an official transcript from that institution, with your grades posted, by December 9th in order to be approved for your degree.
- If you are completing teacher certification with your degree, you must also complete an application for teacher certification (TC-1) form. The form is available in the Education Building, Room 124.
SCHOOL OF MUSIC:
- Applicants are encouraged to request a preliminary degree check before submitting the application for degree to review remaining requirements. Call School of Music Advising at 852-0517.
SCHOOL OF NURSING:
- If you are taking or have taken courses at another school as a visiting student, you should call the Director of Student Services at 852-8298, and tell her what courses you are taking. You must also submit an official transcript of your grades in order for your degree to be confirmed.
- Please check with the Director of Student Services if you are removing Incompletes. Incompletes must be converted to grades by December 9, 2008 in order for your degree to be conferred.
J. B. SPEED SCHOOL OF ENGINEERING:
- If you are registered for your final Co-op during the semester you are applying for your degree you must submit your co-op report on or before the last day of classes.
- Before the end of the semester, you will need to complete and submit a Speed Clearance Form/Survey at http://www.louisville.edu/speed/clearanceform.htm Later in the semester we will send out a reminder to your louisville.edu address. Please check your mail regularly. The clearance form must be submitted by BS students, even if you are going on the for M.Eng degree.
- M.Eng. candidates writing a thesis may go to the Speed web site for additional requirements/deadlines for submitting the thesis
- All Incompletes and Deferred grades must be cleared up before the end of the semester in which you are applying for degree.
- Civil and Environmental Engineering candidates should contact the CEE Dept. regarding an exit interview.
- You will be notified if the preliminary degree check reveals any deficiency. Contact your academic advisor if you have questions regarding degree requirements.
GRADUATE STUDENTS
GENERAL INSTRUCTIONS (Please also check for any school-specific instructions below.)
- If you are applying to graduate and are not currently registered, contact the Graduate School by email at graduate@louisville.edu or by phone at (502) 852-6495.
- If your major is incorrect, contact the Graduate School office immediately. Do not complete this application at this time.
- Students writing a Thesis or Dissertation should contact Courtney Kerr to review their Thesis or Dissertation prior to turning in the final copy. You may contact our office by phone or contact Ms. Kerr directly by email at clkerr01@louisville.edu
- Deadline to submit a Thesis or Dissertation for Spring 2008 is April 11; Summer 2008 is August 7th; Fall 2008 is December 5th; and Spring 2009 is April 10th.
- Commencement for May 2008 graduates is May 10, 2008; December graduates is December 18, 2008; and May 2009 graduates is May 9, 2009. Please visit the Commencement website for further information. The website is as follows: http://www.louisville.edu/commencement/ You can expect to receive a post card from the Registrar's Office 4-6 weeks after the semester ends, informing you where to pick up your diploma.
- All communication from the Graduate School will be to your University of Louisville email address. Please check that account for messages from the Graduate School or other offices within the University.
- If you have any questions or concerns regarding your graduation, feel free to contact our office. You may contact us by phone at (502) 852-6495 or by e-mail at graduate@louisville.edu Our campus address is 105 Houchens Building.
- For your records, please print a copy of the next two pages of this application. This will provide proof that you have applied for your degree.
- Please note that your degree application is effective for the current semester in which you applied to receive your degree. In the event that you do not complete requirements to receive your degree in the semester in which you applied, you will need to reapply for the semester in which you plan to graduate. Applications for degree do not roll over to the next semester.
- In order to continue registering as a graduate student after graduation, you will need to reapply to the University through the Office of Graduate Admissions.
- Click on the link for "Degree Name" on the last page to enter your name as you wish it to appear on your diploma and in the Commencement Program.
- Please take this opportunity while you are on ULink to check the accuracy of your address and phone information. You may review and update this information under the “Personal Info" menu.
COLLEGE OF EDUCATION AND HUMAN DEVELOPMENT:
- For students in the College of Education & Human Development who are receiving any type of teacher certification or rank change with the degree, please contact the Education Advising Center at (502) 852-5597 to request a certification/rank change application.
- If you are completing teacher certification with your degree, you must also complete an application for teacher certification (TC-1) form. The form is available in the Education Building, room 124.
SCHOOL OF NURSING:
- If you are taking or have taken courses at another school as a visiting student, you should call the Director of Student Services at 852-8298, and tell her what courses you are taking. You must also submit an official transcript of your grades in order for your degree to be confirmed.
- Please check with the Director of Student Services if you are removing Incompletes. Incompletes must be converted to grades prior to the last day of the term in order for your degree to be conferred.
- Graduate students must be registered for the semester in which you apply to graduate. If you are not registered, you must register for one credit hour of Masters Candidacy. Please contact Director of Student Services at 852-8298 if you need assistance.
There is a fee for the degree application. The amount of the charge depends on the type of degree applied for:
Master of Engineering, Bachelor’s, AA, JD, MD, DMD, MSSW….$20.00
Doctorate……………………………………………………………...$35.00
Specialist/Masters………………………………………………..…...$25.00
Certificates………………………………………………………..…..$15.00
If you do not graduate the semester you applied for the degree, you will be refunded all of the charge except for a $10 processing fee. This credit on your statement will not appear until the end of the following semester.
Diplomas will arrive at the Registrar's office approximately six to eight weeks after the end of each term/semester. A notification will be sent to all graduates when diplomas arrive and are ready to be picked up in the Office of the Registrar, Houchens Building, room 31. When you pick up your diploma, be sure to verify that your name is spelled correctly and that your diploma includes any special notations if applicable (honors, etc). You may have someone pick up your diploma for you.
If you live out of town , your diploma can be mailed to you. After the diploma arrival date, students may call the Office of the Registrar at (502) 852-6522 to arrange mailing. Diplomas cannot be mailed to local addresses including: Anchorage, Buckner, Clarksville, Crestwood, Goshen, Jeffersonville, LaGrange, Louisville, Mt. Washington, New Albany, Pewee Valley, Prospect or Shepherdsville.
If you wish to order a duplicate diploma, you may do so online at http://www.louisville.edu/student/services/registrar/diploma_form.pdf. The fee is $20.
Commencement
Please visit the commencement web site at www.louisville.edu/commencement for updated information regarding commencement.
