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Position Description: This position will be responsible for answering a multi-line telephone system, running errands, attending meetings, sorting and distributing mail, greeting and tracking visitors, managing a record-keeping database and creating reports from the information gathered, setting up and cleaning up rooms for events as needed, transcribing meeting notes, making copies and other administrative duties as assigned. Requires person to be positive, highly motivated, friendly, and articulate, have the ability to multi-task, and be a team player.  Must be able to lift 25 pounds as well as a strong attendance record.

 

 

Position Description

Primary Responsibilities:

• Clerical and Administrative duties as assigned by the Center staff including but not limited to answering phones and faxes, mailing correspondence via postal and electronic mail, making copies, typing memos, and sorting, filing and collating paperwork;

• Securing equipment, materials, doors and public areas between the hours of 5:00pm – 9:00pm, Monday – Friday;

• Covering the front desk at all times between the hours of 5:00pm – 9:00pm, Monday – Friday; 

• Completing checklist of rooms and equipment prior to the end of shift; 

• Representing the Cultural Center at meetings and events when requested;

• Attending Cultural Center meetings or events when requested;

• Ensuring that “public spaces” are neat, clean and orderly for guests and groups using the Center. Rooms include the front office (101), student work area (100), copy area, conference room, student lounge, and the Multi-purpose Room (MPR);

• Assist in checking the Cultural Center service account and reserving spaces;

• Assisting the Center with other tasks as assigned. 

 

This position requires someone positive, highly motivated, friendly, and articulate, and that has the ability to multi-task, and be a team player.  Must be able to lift 25 pounds as well as a strong attendance record.