Student News and Events

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Welcome to the Student News and Events Submission Form

Schedule for Student News and Events Weekly Email

ATTENTION: The weekly email will go out on FRIDAY mornings beginning May 17.

SPRING 2019

Submissions must be in before noon on the Thursday immediately preceding publication on Monday.

The first email will go out on January 7
No email March 11
Final email April 29

SUMMER 2019

Submissions must be in before noon on the Thursday immediately preceding publication on Friday.

An email will go out during the summer on May 17, June 14, and July 12.

FALL 2019

Submissions must be in before noon on the Thursday immediately preceding publication on Friday.

The first email will go out on August 9
No email November 29
Final email December 6


Please read carefully to ensure that your information is correctly submitted and forwarded to the appropriate area for publication.
We utilize various methods to communicate information about university programs and services to students.

 

Student News and Events Weekly Email

  1. Absolute deadline is Thursday at NOON to appear in the next day's (Friday) email beginning May 17.
  2. The Student News and Events email is sent weekly to all students and is scheduled to arrive on Friday before noon. Faculty and Staff do not receive this e-mail.
  3. Announcements cannot run two consecutive weeks. Announcements may only be repeated TWO WEEKS after the previous announcement. There is a maximum of three runs for an announcement.
  4. Please review the General Posting Guidelines that follow for important information about submissions and postings.
  5. Keep the title to 45 characters or less and the text to 40 words (260 characters) or less. YOUR TITLE & TEXT WILL BE EDITED TO THE LENGTHS DEFINED HERE. It is advisable to include a website for more information or link it to the UofL Event Calendar for more information. (Be sure you have posted it on the UofL Event Calendar)
  6. Any graphic or photo submission for the newsletter must be in png, jpg, or tif HORIZONTAL format.

Student Activities Center Digital Signage System

  1. TV monitors display university-wide news, activities, and upcoming events.
  2. No text submissions are accepted for this medium. All submissions need to be in a HORIZONTAL (widescreen TV) format: 1920 x 1080 pixels. A display-ready copy must be attached to this submission form. Examples of acceptable display ready copy are: PNG (high resolution), JPEG (high resolution). SAC displays cannot be reserved for video or animated imagery.
  3. Submissions should be received by Thursday, noon, the day before posting.
  4. Submissions are posted for a ONE WEEK period starting on Fridays.
  5. Submissions that include a specific event date/deadline will remain posted until the date has passed.
  6. Please review the General Posting Guidelines that follow for additional information about submissions and postings.

Red Barn Digital Signage System

The large display outside the Red Barn may be used to announce university student activities and upcoming events.

  1. Text submissions are accepted for this medium limited to 10 words (6 is even better) and maybe edited at the discretion of the person posting the announcement.
  2. Submissions should be received by Thursday, noon, the day before posting.
  3. Submissions are posted for a ONE WEEK period starting on Fridays.
  4. Submissions that include a specific event date/deadline will remain posted until the date has passed.
  5. Please review the General Posting Guidelines that follow for additional information about submissions and postings.

    General Posting Guidelines

    1. Submissions should relate to official university business or to university-sponsored activities for students.
    2. Only events and activities sponsored by the University of Louisville—its departments, schools, centers, organizations, and recognized student organizations will be accepted. Submitted events must be open to the entire university community. No commercial promotions or events will be accepted.
    3. Announcements should be submitted using the on-line announcement submission form located at the bottom of this page. The submission form should be completed in its entirety. Incomplete submission forms will not be posted, nor will the submitter be notified.
    4. Announcement text will be "cut and pasted" directly from the submission form. Student Activities Center Digital Signage submissions will be posted as submitted.
    5. The following information will generally NOT be accepted for submission:
    • Business or commercial advertisements
    • Jobs—please post with the Career Development Center (we will, however, accept posts for leadership applications)
    • Messages directed at a limited audience
    • Political campaigning of any kind, including Student Government campaigns
    • Personal notices or information
    • Individual lost and found information
    • Events and activities not sponsored by university organizations or departments
    • Violations of intellectual property rights, including the improper use of copyrighted material.
    • Defamatory content, obscenity, or depictions of violence.
    • Content that is hateful in language or image toward any race/ethnicity, gender, sexual orientation, religion, nationality, or political beliefs.
    • We reserve the right to deny, edit, or modify any submission inconsistent with university policies and procedures



    Item Posting Areas  Please check next to the areas where you would like this item to be posted. Select all that apply. Posting will be made only in the areas requested based on criteria outlined in this submission form.
     

    To submit items to the University Event Calendar, go to http://events.louisville.edu

       
         
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    Date and Start Time of Event
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    Is this a FAMILY FRIENDLY Event? Is this an event appropriate for families, including small children?


         
         
         
         

    IMPORTANT INFORMATION

    If your submission was completed properly you will receive a Thank You note on the screen and a copy of the completed form will be sent to the contact email address provided in the form.

    If you do not receive a Thank You note or EMAIL, please resubmit your request - you probably left a required field blank.

    If you have additional questions please call 852-6933 or direct emails to sgaemail@louisville.edu