Policy Information
Sponsored Accounts
Effective
February 14 2011
Number
ISO 020 v2 0
Applicability
This policy applies to all University workforce faculty and student members including but not limited to faculty staff students temps trainees volunteers and other persons as deemed appropriate while conducting performing work teaching research or study activity using University resources and includes all facilities property data and equipment owned leased and or maintained by the University or affiliates
Administrative Authority
Executive Vice President and University Provost
Responsible Unit
Information Technology
Miller IT Center 109, Louisville, KY 40292
IT Helpdesk Phone: 502-852-7997
IT Helpdesk ServiceNow or Live Chat: http://louisville.edu/it/helpdesk
History
This policy is subject to change or termination by the University at any time. This policy SUPERSEDES all prior policies, procedures or advisories pertaining to the same subject.
This policy will be reviewed annually to determine if the policy addresses University risk exposure and is in compliance with the applicable security regulations and University direction. In the event that significant regulatory changes occur, this policy will be reviewed and updated as needed per the Policy Management process.
Approved February 14, 2011 by the Strategic Technology Executive Committee
Revision Date(s):
1.0 / February 14, 2011 / Original Publication
1.1 / January 29, 2013 / Content Update
1.2 / September 30, 2014 / Content Review
2.0 / March 8, 2016 / Content update to Responsibilities referencing IT, update to template
November 14, 2025 (minor revision)
Reviewed Date(s): September 30, 2014; March 8, 2016; June 15, 2017, November 14, 2025
Categories
Statement
Sponsored accounts are only available for individuals that are not employed by the University but have a valid business or academic relationship requiring account(s) and/or access.
The Acceptable Use Policy serves as the foundation for this policy and addresses issues related to confidentiality, intellectual property, privacy, and disclosure.
Reasoning
The purpose of the sponsored account policy is to ensure that Sponsored accounts are only available to individuals that are not employed by the University of Louisville but have a valid business or academic relationship that requires the account(s) and/or access.
Responsibilities
Policy Authority/Enforcement: Enterprise Information Technology Management is responsible for the development, publication, modification and oversight of this policy and standards. Information Technology works in conjunction with University Leadership, Information Security, Audit Services and others for development, monitoring and enforcement of this policy and standards.
Policy Compliance: Failure to comply with these policies and standards and/or any related information security and/or information technology policy, standard or procedure may result in disciplinary action up to and including termination of employment, services or relationship with the University and/or action in accordance with local ordinances, state or federal laws.