Purchases Requiring Three Quotes

The University of Louisville (University) requires departments and employees to obtain three quotes from vendors when procuring goods and/or non-professional* services that total between $50,000 and $99,999.99.

The following steps must be followed when procuring goods and services that total between $50,000 and $99,999.99:

1. Obtain three quotes from vendors. For government agency purchases refer to the resource guidance.
2. Attach the quote documentation to the purchase requisition form.

*Professional Services Contracts (PSC) have no spend threshold and all require either a competitive solicitation (RFP) or a sole source justification.

Procurement Basics

Non-Competitive Negotiation PUR-5.00

Procurement and Contract Authority PUR-1.00

Purchase by Competitive Sealed Bidding PUR-3.00

To improve the processes of how the University procures goods and services and to reduce cost and provide better reporting of assets and maintain the needed level of quality.

Procurement Services team is available to answer questions and provide assistance associated with this procedure for obtaining three quotes. Please email purchase@louisville.edu.