Pro-Suspicious Mail or Packages

procedure suspicious mail packages modified Tue Jul 28 2020 15:49:28 GMT-0400 (Eastern Daylight Time)

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University of Louisville

OFFICIAL
UNIVERSITY
ADMINISTRATIVE
PROCEDURE

PROCEDURE NAME

Suspicious Mail or Packages

EFFECTIVE DATE

January, 2003

PROCEDURE NUMBER

DEHS-Emergency-4

PROCEDURE APPLICABILITY

This procedure applies to the University Community (administrators, faculty, staff, and students).

REASON FOR PROCEDURE

Suspicious mail or packages should be handled differently than normal mail or packages because they could pose a danger to the recipient.

PROCEDURE STATEMENT

If you receive a suspicious parcel in the mail

  • Do not open the parcel. 
  • Isolate the piece of mail. 
  • Call Public Safety (502-852-6111) for additional instructions. 
  • Do not pass the letter/parcel to others. 
  • Deny everyone access to the letter except emergency responders.
RELATED INFORMATION

The following characteristics may identify suspicious mail or parcels

  • Unexpected or from someone unfamiliar to you. 
  • Addressed to someone no longer with your organization or otherwise outdated (e.g., improper title). 
  • No return address, or one that can’t be verified as legitimate. 
  • Has any powdery substance on the outside. 
  • Of unusual weight, given its size, or lopsided. 
  • Marked with restrictive endorsements, such as Personal or Confidential. 
  • Protruding wires, strange odors or stains. 
  • Has an unusual amount of tape. 
  • Has excessive postage applied to the parcel 
  • A city or state in the postmark that doesn’t match the return address.
ADMINISTRATIVE AUTHORITY

Senior Associate Vice President for Operations

RESPONSIBLE UNIVERSITY DEPARTMENT/DIVISION

Environmental Health & Safety
University of Louisville
Louisville, KY 40292
502-852-6670
dehsubm@louisville.edu

HISTORY

Revision Date(s): June 30, 2016

Reviewed Date(s): June 2014

The University Policy and Procedure Library is updated regularly. In order to ensure a printed copy of this document is current, please access it online at http://louisville.edu/policies.