Pol-FERPA - Family Educational Rights and Privacy Act

policy ferpa family educational rights privacy act modified Thu Jan 30 2020 15:32:11 GMT-0500 (Eastern Standard Time)

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University of Louisville

OFFICIAL
UNIVERSITY
ADMINISTRATIVE
POLICY

POLICY NAME

FERPA - Family Educational Rights and Privacy Act

EFFECTIVE DATE

November 19, 1974

POLICY NUMBER

UARC-1.00

POLICY APPLICABILITY

This policy applies to University Community (administrators, faculty, staff and students).

POLICY STATEMENT

The Family Educational Rights and Privacy Act (sometimes referred to as the Buckley Amendment, but more often by its acronym, FERPA) affords students certain rights concerning their education records. FERPA obliges the University of Louisville to inform students of their rights and to establish policies and procedures through which their rights can be exercised.

REASON FOR POLICY

FERPA, as amended, may be found at 20 U.S.C. 1232g; its final revised regulations may be found at 34 CFR 99. It is administered by the Family Policy Compliance Office of the U. S. Department of Education; for additional information, see the FPCO web site at http://www.ed.gov/offices/OM/fpco. 

RELATED INFORMATION

Students who have matriculated have the right to inspect and review most education records maintained about them by the University of Louisville, and, in many cases, decide whether or not a third party may obtain information from them. No one, not even a UofL student's parent or legal guardian, will have access to a student's education records, nor will their contents be disclosed, without the written consent of the student, except as provided by the Act. Directory information is considered public unless a student asks that some or all of that information be withheld. 

DEFINITIONS

A UofL student's education records are those records maintained by UofL (or by a party acting for UofL) that are directly related to the student. Records containing a student's name, social security number, or other personally identifiable information, in whatever medium, unless identified in one of FERPA's excluded categories, are education records.

PROCEDURES

http://louisville.edu/library/archives/university/ferpa

RESPONSIBILITIES

The University Archivist serves as the official custodian of University records. The Senior Compliance Officer responds to all FERPA inquiries. 

ADMINISTRATIVE AUTHORITY

Executive Vice President and University Provost

RESPONSIBLE UNIVERSITY DEPARTMENT/DIVISION

Archives and Special Collections

400 Ekstrom Library

502-852-8787

archives@louisville.edu


HISTORY

Revision Date(s):

Reviewed Date(s): 


The University Policy and Procedure Library is updated regularly. In order to ensure a printed copy of this document is current, please access it online at http://louisville.edu/policies.