Policy Information
Compensation and Classification
Effective
May 1, 1992
Number
PER-3.01
Applicability
This policy applies to University Staff.
Administrative Authority
Vice President for Human Resources
Responsible Unit
Human Resources
Miller Information Technology Center Rm 02C
2315 South First Street Walk
Louisville, KY 40292
Phone: 502-852-6258
Email: askhr@louisville.edu
History
Revision Date(s): December 10, 2021 (minor edits); August 24, 2022 (minor edit); June 27, 2025; April 1, 2026 (minor revision)
Reviewed Date(s): March 8, 2016; June 13, 2025
Categories
Reason
To encourage superior performance by adjusting the pay rate of each employee on the basis of the quality of individual performance, as determined by a systematic program of performance evaluation.
To ensure that compensation practices comply with all federal and state laws and support the university's ongoing commitment to compliance with applicable laws.
Statement
The university's compensation policy will:
A. Establish wage and salary ranges that reflect the value to the university of the various jobs, as determined by a system of job evaluation and review, taking into account the duties and level of responsibility of each job;
B. Establish and maintain justifiable differentials between job levels; and
C. Adjust salary and wage ranges when warranted by changing economic and competitive factors, as determined by periodic surveys and in accordance with available funding.
Procedures
A. The Vice President for Human Resources may review, reallocate, abolish, or establish new classifications and shall assign each classification to a pay grade.
B. The evaluation of individual positions and the assignment to titles and grade levels existing within the classification structure, based on the job evaluations.
C. Upon request from a department head, the Human Resources Department shall conduct a review of the classification and/or pay grade assignment. In determining classification level, the employing unit will furnish an up-to-date organization chart together with a Job Description. A position is classified based upon the education, training, skills, and experience required and the duties, responsibility and authority assigned.
D. Any change resulting from the review will be implemented within 30 days of receipt of the appropriate material. Approved reclassification requests will be processed prospectively according to established payroll deadlines.