Meal Plan Waiver

Purpose

This policy establishes the guidelines and procedures for students requesting a waiver from the University Meal Plan program. The Meal Plan Waiver Policy covers Meal Plans for all students required to purchase a meal plan.

meal plan diagram

If you are unsure about your required meal plan, please visit the dining services web page.

Meal Plan Waiver Request Forms will be accepted as outlined below:

  • Fall Semester – beginning July 5th The deadline for the Fall Semester s the first Friday of September at 4:00 p.m. EST. (If your circumstances have changed after these deadlines, please email with an explanation of your request for a waiver.
  • Spring Semester – beginning November 20th The deadline for the Spring semester is the third Friday in January at 4:00 p.m. (If your circumstances have changed after these deadlines, please email mpwaiver@louisville.edu with an explanation of your request for a waiver.)
  • Meal Plan Waiver Request Forms received after 4:00 pm on the final submission date will be denied.
  • All correspondence related to the Meal Plan Waiver Request form will be communicated through student’s louisville.edu email account
  • If a waiver is still in progress, the student is responsible for paying all charges related to their meal plan including any and all late fees incurred
  • The Meal Plan Waiver Request form is not available after the deadline. The form will go live on July 5th for Fall Semester requests and November 20th for Spring Semester Requests. If you attempt to view the form during the period after the deadline and before the next start date, you will receive an error message stating “Insufficient Privileges.”

Meal Plan Waiver Request Form

COMPLETE A MEAL PLAN WAIVER REQUEST FORM

Meal Plan Waiver Documentation

The examples provided below are not guarantees of approvals and are not the only circumstances for which a student may apply for a meal plan waiver. Failure to include required documents with Meal Plan Request Form could result in a delay and/or denial of request.

Please review and read all information. Incomplete documentation will not be reviewed.

CRITERIA

DEFINITION

REQUIRED DOCUMENTS/ACTIONS

Housing Change or Cancellation

Students who have changed their housing address (either switched halls or moved off campus)

A meal plan waiver is not required – Students will be contacted through their university email address regarding what options are available at the time they move out of the hall.

Change in Student Enrollment Status

Students who have transferred, withdrawn, including students not returning for the Spring semester.

A meal plan waiver is not required – Students will be contacted through their university email address regarding what options are available.

Student Not Returning to Campus

Students who have withdrawn and will not be returning the following semester

A Meal Plan Waiver is not required – Adjustments will be automatically made to your account after the drop/add date, less any usage

Please note: All flex dollars remaining from the Fall semester on the student’s account will roll to the next semester and will not be refunded.

Dependent Care

Responsible for full time care of young or elder dependents

Birth records, tax records, SNAP documentation and/or dependency records

Dietary – Allergy

Students are required to speak with the UofL Dinning Services Registered Dietitian to determine if dietary needs can be met.

To make an appointment with the UofL Dining Services Registered Dietitian, please visit UofL Health Promotion’s website and select the “Meal Plan Waiver Nutrition Appointment” option.

Students with dietary restrictions

  • Up-to-date medical documentation of specific food allergies. This must be provided by a doctor’s office, allergy clinic, or registered dietitian

  • Documentation from Dining Services indicating that student and dining services have reviewed the food service options and a decision has been made

Dietary – Religious

Students are required to speak with the UofL Dining Services Registered Dietitian to determine if dietary needs can be met.

To make an appointment with the UofL Dining Services Registered Dietitian, please visit UofL Health Promotion’s website and select the “Meal Plan Waiver Nutrition Appointment” option.

Student with dietary restrictions due to religious beliefs

  • Current written statement (on letterhead – if not available, please provide a phone number) from their religious leader stating reason for dietary restriction
  • Documentation from Dining Services indicating that student and dining services have reviewed the food service options and a decision has been made

Educational “Co-op” Requirement Programs

Student may request a meal plan reduction to the apartment flex plan if he/she continues to live in on-campus housing during their Co-op.

No further reductions will be made unless approved by Campus Housing

Students participating in University supported programs such as National Student Exchange, Co-op or Student Teaching programs

  • Class Schedule in the weekly view*
  • A copy of Co-op letter of acceptance

Financial Hardships

(Documents valid for one (1) academic year)

Life altering experiences such as job loss, medical expenses, natural disasters, death or other income reducing experiences.

  • Student Account
  • Financial Aide Award Summary
  • FAFSA, SNAP, unemployment benefits, medical expenses, or other applicable financial documents

G.I. Bill - Cost not covered

Students living on campus may request a meal plan reduction to the apartment flex plan if he/she lives in on-campus housing

No further reductions will be made unless approved by Campus Housing

Students not living on campus must provide the same information

Students who actively served in the Armed Forces.

Copy of your proof of education benefits/DD214

Metropolitan College

May request a meal plan reduction to the apartment flex plan if he/she continues to live in on-campus housing during their employment.

No further reductions will be made unless approved by Campus Housing

Students participating in Metropolitan College/UPS program working at the UPS overnight air operation (3rd Shift, Next Day Air)

  • Class Schedule in the weekly view*
  • Either a letter from a Metropolitan College (MC) Student Development Counselor verifying your MC participation or a copy of your signed current Metropolitan College Student Agreement.

Work Related

Students working full time with no break in between classes

  • Class Schedule in the weekly view*
  • Verified work schedule on company letterhead and signed by a supervisor.

*Documents can be found on ULINK or other University websites.

Students may submit a waiver request with documentation for unique circumstances not noted above. The unique circumstances must demonstrate that the required meal plan creates an undue burden and cannot be utilized. Failure to include documents with Meal Plan Request Form could result in a denial of request.

Note: Due to student privacy, all paper records are destroyed within sixty (60) days of approval or denial of the request. The University is not responsible for your documentation; please make a copy for your records.

All waivers are subject to committee approval. Should the waiver not meet one of the above criteria listed above, the waiver will be sent to committee for review and approval. Any questions should be directed to mpwaiver@louisville.edu.

Waiver Submission Procedures

Students requesting a waiver must complete the Meal Plan Waiver Request Form and submit the required applicable documentation.

Meal Plan Waiver Requests and supporting documentation can also be submitted via:

Email:

mpwaiver@louisville.edu-or-

Delivered in person to:

Card Services Office
Houchens Bldg. LL05
Louisville, KY 40292


USPS:

Meal Plan Waiver Request
Card Services Office
Houchens Bldg, LL05
Louisville, KY 40292

Meal Plan Waiver Review Committee/Review Process

The Meal Plan Waiver Review Committee (“Committee”) is made up of student representatives and University leadership as defined below.

  • Committee Chair - Vice President, Student Government Association Services
  • (2) Student Representatives Not Living on Campus (appointed by Committee Chair, with at least one that is not serving in an appointed or elected position of the Student Government Association)
  • (2) Student Representatives Living on Campus (appointed by the Committee Chair)
  • Student President from Resident Student Association
  • (1) Representative from the Dean of Students Office
  • (1) Representative from Business Services

All committee members shall be voting members. There must be at least five (5) members in attendance and at least three (3) of the five (5) attending committee members must be students in order for a decision to be made. Decisions are made by simple majority vote.

The Committee will review pending waivers weekly as needed. The committee will review each request and determine if the student’s circumstance prohibits them from using the meal plan, or if the meal plan creates an undue hardship for the student. Committee review does not guarantee approval. Upon approval, a credit corresponding to the unused portion of the meal plan will post to the student’s tuition account.

Meal Plan Waiver Denial Appeals

If the student’s waiver request has been denied by the Committee, the student has fourteen (14) days from the date on the notifying email to submit an appeal. The student may appeal the decision as follows:

  • Submit additional supporting information indicating that financial or personal circumstances have changed
  • Student believes and can document that the Meal Plan Waiver procedures were not followed by the Committee

All appeals must be submitted via:

Online:

MEAL PLAN APPEALS FORM -or-

In Writing to:

Meal Plan Waiver Appeals

Office of the Dean of Students

W301 Swain Student Activities Center

University of Louisville

Louisville, KY 40208

Any questions regarding this process may be directed to wappeal@louisville.edu, or faxed to 502-852-1429. All Meal Plan Waiver Appeals will be reviewed by the Director of Student Activities for students not living in on-campus housing and by the Director of Housing for students living in on-campus housing. The Appeal decision by the Director of Student Activities or the Director of Housing is final.

2017-18 Meal Plan Rates

  • Residence Hall w/o Kitchen - $1,972/semester
  • Residence Hall w/ Kitchen - $1,375/semester
  • Commuters (taking at least 12 hours with 9 hours on Belknap) - $275/semester