Record Retention Requirements

This information highlights some of the more important federal and state record keeping requirements that apply to the University.  The time period for retaining records required by the various statutes are minimums, units may want to retain employment-related records for longer periods of time. Complete and accurate records are critical when compliance with federal or state law is questioned and are the best defense to employment-related litigation and wage/hour complaints.

Retention periods apply only to the office which maintains the original document(s). Duplicate copies may be destroyed sooner than the retention requirement.

Federal Laws

Commonwealth of Kentucky Requirements

Budget & Financial Planning
Email:

Grawemeyer Hall
Room 20
Louisville, KY 40292

Bursar's Office
Phone: 502-852-6503

Houchens Building
Room 101
Louisville, KY 40292

Controller's Office Administration
Phone: 502-852-6164

Service Complex
2nd Floor
Louisville, KY 40292

Accounts Payable and Travel
Phone: 502-852-8237

Service Complex
2nd Floor
Louisville, KY 40292

Payroll Office
Phone: 502-852-2978

Service Complex
2nd Floor
Louisville, KY 40292

Position Management
Phone: 502-852-2346

Grawemeyer Hall
Room 20
Louisville, KY 40292