Record Retention Requirements
This information highlights some of the more important federal and state record keeping requirements that apply to the University. The time period for retaining records required by the various statutes are minimums, units may want to retain employment-related records for longer periods of time. Complete and accurate records are critical when compliance with federal or state law is questioned and are the best defense to employment-related litigation and wage/hour complaints.
Retention periods apply only to the office which maintains the original document(s). Duplicate copies may be destroyed sooner than the retention requirement.
Federal Laws
- Age Discrimination in Employment Act (ADEA)
- Older Workers Benefit Protection Act (OWBPA) (Amendment to ADEA)
- Americans with Disabilities Act (ADA)
- Civil Rights Act of 1964, as Amended in 1991 (Title VII)
- Consolidated Omnibus Budget Reconciliation Act (COBRA)
- Davis-Bacon Act
- Employee Polygraph Protection Act
- Employee Retirement Income Security Act (ERISA)
- Equal Pay Act (EPA)
- Executive Order 11246/OFCCP Rules
- Fair Labor Standards Act (FLSA)
- Family and Medical Leave Act (FMLA)
- Federal Unemployment Tax Act (FUTA)
- Freedom of Information Act (FOIA) and Privacy Act
- Health Information Privacy (HIPAA)
- Immigration Reform and Control Act (IRCA)
- Internal Revenue Service Regulations
- Occupational Safety and Health Act (OSHA)
- Personal Responsibility and Work Opportunity Reconciliation Act of 1996
- Rehabilitation Act
- Social Security Act (FICA)
- Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA)
- Walsh-Healy Public Contracts Act
- Federal Rule of Civil Procedure