Senate Agenda

8.25.04



At this meeting, the following items of business were discussed.


President



Meetings shall be switched from Wednesdays to Tuesdays in the future so that 2nd years who want to attend EBS have the option. The meetings will be on 9/7, 10/5 and 11/9 for the remainder of this semester in B101 (2nd year overflow room) from noon until 1pm.



Spread the word about cadaver ball and the details surrounding it. Galt House 10/15/04 with gathering from 7-7:30pm, dinner from 7:30-9pm and dancing from 9-1am. Tickets will be $20 per person with the first 100 dinner tickets receiving a free t-shirt. Directions to the dance and about parking will be printed on the back of the tickets. More details when the date gets closer.



Each Senator will be in charge of a mini-project this year. The list of projects will be available for choosing at the September meeting and any ideas would be appreciated. Joe Greene is taking on the first of organizing workers for the Marathon Monday picnic on 9/13/04.



A first year will be elected to be secretary of Senate at the September meeting.



There is talk of the office being relocated. Please come up with one reason that we should not be moved and/or the three councils should be kept together with Connie (SGA secretary).



Each Senator form 1st and 2nd years will be assigned to take charge of receiving suggestions and comments from a unit lab. Please introduce yourself to your unit lab and ask for questions and concerns before the September meeting. 3rd and 4th years will be contacted via email.



Charity Burke and Doug New – 108

Matt Fox – 111

Joe Greene – 118

Klark Bennet – 113

Laura Voegele – 123

Erich Marks – 117



Per our constitution, we are required to elect an advisor each year for Senate. This year, Dr.Toni Ganzel was unanimously voted in for another term.


Pre-Clinical VP Report



Chris asked for senators to look at the MSDB so that they may be informed for the discussion at October’s meeting.



1st year elections will be held this Friday, September 3, 2004 in B202. Please let Chris know if you are willing and able to help.



Suggestions from students have been made concerning the student lounge.

Getting a ping-pong table – discussed that funding is not available

Drink machine – Klark Bennet would look into this

Copy machine – need to find out what the discussion from last year yielded


Old Business



None


New Business



Constitution ratification was brought up and senators will have until the next meeting to peruse the changes proposed and a ratification vote will be taken at September’s meeting



Thunder over Louisville Picnic was discussed as to keep it a Senate function or not. There was a unanimous vote to not host this event this year.


Senate Agenda

9.7.04



Call to Order

Attendance



Reports



President

1 - constitution ratified

2 - met the new 1st year reps

3 - choose mini-projects

T-shirt for Fall Cadaver Ball– Ronnie Pridemore

T-shirt for Spring Cadaver Ball – Klark Bennett

Picnic Help for Spring - John Cox

Secretary – Amy Shah

Plexus editors – Erich Marks, Matt Fox, Jen Hughes and Joe Smith

Cadaver Ball Workers – Laura Voegele

Fall Picnic Workers – Joe Greene

Photos of Senators – Charity Burke

4 - joe greene finalized workers for next mondays picnic

5 – got opinions on insurance lunch and learn – go if administration approves

6 – talked to 1st years about CB

$20 per person with dinner, dance, cabs and

beverages

1st 100 dinner tickets get a free t-shirt

$12 per person dance, cabs and beverages

T-shirt price $10 if not in first 100

can buy at the door dance only

7 – a senator at each class officer meeting (noon with one exception)

9/13

9/27 – after class

10/11

10/25

11/8

11/22

12/6

1/3/05
Matt Fox volunteered to go to all meetings for second years

Pre Clinical VP

1 – suggestions taken to go on the books for improving election procedure for

the spring

2 – coke machine in lounge arrives by Friday



Old Business

1 - Constitution ratification



New Business

1 – Approval of Minutes



Announcements

1 - Marathon Monday picnic 9.13 from 4-6pm



Senate Agenda

10.5.04



Call to Order

Attendance



Reports



President

1 – Senator Succession

2 – Staff Award was given to George from Red Barn who helped with picnics

03-04: Connie Hayes

02-03: Charlotte Kistner (copyit?)

01-02: Janet Valentine (copyit)

00-01: Steve Gonzalez

99-00: Butch Pendleton

98-99: Elizabeth Jones and Susan Harrison

97-98: Rita Jennings (copyit)

Donna Robbins with Financial Aid at some point in the past

The Staff award will be given at the end of the school year from now on.

3 – assigned Cadaver Ball ticket workers for 10/6-10/12

make sure you tell people that tea and soft drinks will be free, otherwise it’s cash. also, point out the parking deal that we have printed on the ticket

and if you feel appropriate, suites are available at the galt house for $79

4 – laura voegele updated on cadaver ball workers for door (set-up and clean-up are taken care

of) Senators signed up to work thirty minute periods.

5 – update on t-shirt from Ronnie Pridemore. The t-shirt design by Mashur Khan was chosen.

6 – how many are coming to cadaver ball (with date/without): senators stated how many tickets

they needed

7 – Suggestions were voiced for the meeting with dr.bressoud with student health. Please email

and raise concerns

8 – made sure everyone has a copy of this year’s goals and asked for additions



Pre Clinical VP

1 – AnnouncedMorale Committee (Avanti), Security (Big 3), Health Services (Nick & ULMSSS), Facilities (Klark, Kevin, Dental)

2 –Reminded Pre-Clin Senators to be visible and actively ask unit labs for comments, etc. – remind we’ve received feedback that “my senator isn’t around, etc.”

3- If you haven’t done so, write your name/e-mail in the assigned unit lab

Old Business

1 -

New Business

1 –

Guest Speakers

1 – Shawn Flynn and Justin Morgan (3rd and 2nd year Technology liaisons) with Medical School Discussion Board gave a presentation. Many concerns of the MSDB were discussed. The purpose of the MSDB is to facilitate free communication of med students, for advice, for feedback on leadership, for prospective students, and to put date of events. Password protecting the site will significantly decrease its usage. The liaisons pose the argument that there are numerous safeguards to prevent the MSDB from giving the University a negative image or of it posing harm to anyone. These reasons are: the site is not indexed by search engines, like Yahoo so it will not be available on the net; the MSDB moderators censor the posts; and unauthorized users can be blocked using IP addresses. Also registered users can be anonymous and there is a set of rules for the discussion board. The liaisons want to keep the MSDB as it is without password protection because implementing it will cause the MSDB to be unused and because they think there are enough safeguards to prevent various legal problems due to slanderous posts.



Several senators asked questions.

Announcements

1 – please encourage cadaver ball and make sure you arrive on time to sell tickets
11.9.04

The ULMSSS met on Nov. 9, 2004 at noon. Senator Ronnie Pridemore stated that Cadaver Ball t-shirts were being made and should be distributed soon. Senate President Katie Lindle asked for feedback on Cadaver Ball. The comments were mixed, but mainly positive. Spring Cadaver Ball was discussed, in particular the location was debated. The date will be either April 8 or 15. The theme is 1980s and will run from 9pm to 1am. There will be free cabs home, t-shirts available for purchase, and appetizer foods. Possible ticket prices were discused. The University Student Health service was mentioned. There was a meeting to bring complaints/comments to the administration. Student representatives were Casey Shawler, Nick Kinney, and Katie Lindle. The representatives are still accepting feedback on the student health plans to bring to the administrators. With regard to parking, the Haymarket lot closes on Nov 15. There will be no conversion of blue parking to green in the Hancock lot. This is contested by the ULMSSS. Magenta parking will be offered to medical students in the Chesnut Street parking garage. It was suggested that faculty should not be able to park in green lots. Senators were asked to join a Process Improvement committee. Senator Klark Bennet addressed concerned about unit labs and lockers. Senate President Katie Lindle announced that she was attending a university-wide senate meeting in which the main issue would be how many season tickets each student would be allowed to purchase. The resolution was that each student could get only 1 ticket. This was strongly opposed by the ULMSSS. The resolution subsequently failed and is not a U of L Senate policy. The next ULMSSS meeting will be on Tues. Jan. 4, 2005.


January 11, 2005



Cadaver Ball was discussed. It will be April 15 at the Water Tower. Theme is Footloose: Don’t stop til you get enough. Senators were told to get their t-shirts from Fall Cadaver Ball after the meeting or get from Connie by 4pm today.



Plexus will be done this week and it is being printed. For the spring Plexus, each Senator must write what they have done for the year. Give to Katie to be added to spring Plexus.



Tim Yoost asked Senators about who the Humanitarian Award should be given to. This person must be able to give a presentation during a lunchtime meeting.



Chris spoke about elections for first and second years and the Senate positions. Every candidate must go to Student Affairs to register with Doug Manier on 4th floor. Need Senators as proctors for the elections. First years help with second year elections and vice versa. For President of Senate, Clinical VP and Preclinical VP, the deadline is March 11. Students must be in good standing to qualify. First and Second year elections have an April 8 deadline with elections being April 14, 15. There will be an information session about running for office.



The next meetings of the Senate will be Feb 22, Mar 22, and April 19 (for new officers).



There will be picnic with the Dental and Nursing School. As yet, there is no date.

March 17 is match day. The Healthcare Classic run will be April 2. The committee appreciates help. See Jen Hughes to volunteer. Students said that they needed a bigger trash can for the second year hallway. Physical Plant will be asked for one. In the lounge, there is new carpet and there will be new furniture before March.



Members Present: Charity Burke, John David Kolter, Doug New (M3), Matt Fox, Joe Greene, Klark Bennet, Laura Voegele, Erich Marks (M2), John Cox, Jen Hughes, Ronnie Pridemore, Amy Shah, Joe Smith (M1), Katie Lindle, Tim Yoost, Chris Janowiecki.


February 22, 2005 :



Katie Lindle discussed Parking forum on Feb 23rd Friday in B202 at noon. There will be a disability insurance meeting (lunch provided) March 1 at noon. Students will receive a reduced group rate. Discussed possible 3rd and 4th year turn out at insurance meeting. Editors of the Plexus updated group. Next plexus will be out April 8. Articles are needed.



VP Chris announced Senate elections will be Mar 24, 25. He is working with main campus IT to get online voting (possibly) to improve 3rd and 4th year participation. Candidate registration will begin on March 7. Students must be in good standing and registered for 2nd year (or 4th year for Clinical VP). There will be a 2-3 minute speech each. Senators are needed to help with voting if online won’t be available. The elections will elect Clinical VP (third year), Pre-Clinical VP and President (first year).



VP Tim Yoost stated that the Humanitarian Award speaker with give a talk on April 14. There will be free food. He discussed Cadaver Ball. Charity Burke presented a student’s opinion about having 2 ticket prices. The issue was discussed with the major idea that 2 prices are not feasible economically and popularly among students. Both prices would have to be increased to above the current flat rate if 2 prices were initiated. A vote was taken and all senators voted in favor of one ticket price. The next topic was the allowance of unlimited beverages of all kinds. The senators all felt that the majority of students would not want to pay-per-beverage. A vote was held and all senators voted in favor of unlimited, free beverages included in the single ticket price. The tentative price of the tickets will range from $15-$30, but only one ticket price will be offered. April 15 at the Water Tower with an ‘80s theme.



Senators updated group: New furniture should arrive for the lounge in 3 weeks. The cardiology bldg. that is under construction should be completed in 2 years. Pending authorization of funds, the workers will be working in the evening hours to lessen noise during class time. Discussed IT/Copy-IT center complaints regarding printer. It should be working, but will keep checking it for failures. Looked into getting change for library and IT so that people don’t have to put $20 on their cards to print one sheet of paper. Finally, getting new library sofas was discussed, but the university does not have enough money in the fund to do this yet.



Members present: Shelly Ferrell (M4), Charity Burke & Megan Kruspe (M3), Matt Fox, Joe Greene, Klark Bennet, Laura Voegele, Erich Marks (M2), John Cox, Jen Hughes, Ronnie Pridemore, Amy Shah, Joe Smith (M1), Katie Lindle, Tim Yoost, Chris Janowiecki.



No student guests attended.

4.19.05

At this April 19 meeting of ULMSSS, Chris asked for suggestions concerning the recent elections. Ticket lottery was discussed. There are 82 combo tickets and 26 football only tickets. After this lottery, all leftover tickets from all the graduate schools will go into the next lottery on May 1. You will get an email that you won tickets and must pay for them during the next week at the main campus. They are $192/pair and $49 for football only. There are 200 names for 82 tickets in the student section for designated seats.

The bylaws were amended to extend class officer positions to PDA rep and technology liaison. Also, all candidates for student office must register during the designated time prior to the election with student affairs. Then, candidates must get 40% +1 of the vote in order to win, but if not a run-off must be held between the 2 candidates receiving the most votes. An election was held to fill the vacant 2006 Senator seat. Ryan Turpen won by vote.

Shirts for cadaver ball will be ordered today. Help is needed in distribution at lunch and putting in mailboxes. Laura V. stated that the Health Care Classic was a success! The senators will be deciding on committee positions for the first years. There may be a medical malpractice mixer in the works for next year. New officers were sworn in. Klark Bennet was awarded the Best Senator of the Year award. It was an exciting year!
--------------------------------------------------------------------

By-Laws Amendments (changes/additions in italics)



4.2.5.1. Class officer positions shall include, but are not limited to, president, vice-president, secretary, treasurer, social chair, admissions liaison, volunteer coordinator, KMA representative, PDA representative, and technology liaison



4.3.1. All class representative candidates shall register with the Student Affairs office, during the designated registration time ending no later than the Friday prior to the scheduled elections in order to be placed on the ballot.



4.3.5. In the event any one candidate does not receive 40% plus one of the vote, a run-off will be held between the two (2) candidates receiving the most votes on the following or next most appropriate day.

-------------------------------------------
Members present: Matt Fox, Joe Greene, Klark Bennet, Laura Voegele, Erich Marks (M2), John Cox, Jen Hughes, Ronnie Pridemore, Amy Shah, Joe Smith (M1), Katie Lindle, Chris Janowiecki.

Student Guests: Martin Huecker (M2), Cherly Chacko, Josh Judge, Joey Warren (M1).