Vice President for Finance Division Policies
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Budget and Financial Planning
Budget Development Flowchart (pdf)
Budget Adjustment Process (pdf)
Budget Guidelines for Centers of Excellence (pdf)
Institutional Base Salary (pdf)
Policy on the Management of Endowment and Similar Funds (pdf)
Policy on Continuing Education Financing (pdf)
Policy on the Transfer of Indirect Cost Recovery (Overhead) Funds (pdf)
Policy for Budget Entries and Revisions (pdf)
Policy on Auxiliary Enterprise, Service Center and Program Budgeted Overhead (pdf)
Guidelines for Service Centers (pdf)
Internal Reallocation and Financial Incentive Strategy (pdf)
Financial Management Incentive Plan (FIP)
Policy on Lapsed Salaries
Policy on Capturing Vacant Position Funds
Tuition Remission Cost Sharing on Sponsored Projects for Graduate Research Assistants (pdf)
Tuition Remission for Graduate Assistantships (pdf)
Controller's Office
Accounts Payable Checks 08/2004 (pdf)
Accounts Receivable Guidelines 06/2007 (pdf)
Account Reconciliation Guidelines 06/2003 (pdf)
Add a Vendor Procedure 10/2008 (pdf)
Banking Holidays 2008-2012 (pdf)
Cash and Cash Equivalents 06/2007 (pdf)
Claiming Unclaimed Property 04/2008 (pdf)
Cost Sharing (Matching) Requests
Definition of Sponsored Activities
De Minimis Gifts for Employees 09/2007 (pdf)
(small employee gifts of appreciation)
Deposit of Checks without Properly Executed Agreements
Designating Funding, Gift or Sponsored Program
Effort Reporting Alignment with Annual Workload Agreements 12/2006 (pdf)
Equipment Capitalization and Fabricated Equipment 06/2007 (pdf)
Establishment of Bank Accounts 12/1997 (pdf)
Exchange vs Nonexchange Revenues 06/2007 (pdf)
Expenditure Authorization 12/2005 (pdf)
Financial Reporting Responsibility 06/2007 (pdf)
Financial Statement Process 06/2007 (pdf)
Fiscal Misconduct Policy 10/2007 (pdf)
Fiscal Year-End Closing 06/2007 (pdf)
Institutional Base Salary 06/2006 (pdf)
Month End Closing 05/2008 (pdf)
National City VISA Gift Card 06/2009 (pdf)
Net Asset Classification 06/2007 (pdf)
New Vendor Requirements 01/2009 (pdf)
Non-Payroll Payments 02/2003 (pdf)
Operating vs Nonoperating Rev and Exp 06/2007 (pdf)
Payments to Distinguished Speakers
Payors (vendors) Paying by Electronic Funds Transfer 04/2008 (pdf)
Payroll and Other Expense Transfers 12/2006 (pdf)
Petty Cash Funds 01/2008 (pdf)
Previously-Charged Expenses 06/2007 (pdf)
Program Inactivation 03/2007 (pdf)
Relationship to State 06/2007 (pdf)
Retention of Records 07/2004 (pdf)
Sales and Use Tax 06/2008 (pdf)
Special Request for Return Checks 07/2008 (pdf)
Stop Payment on Checks 02/2003 (pdf)
Stale Dated Checks (Write Off of AP Checks) 06/2007 (pdf)
Timely posting of transactions 05/2005 (pdf)
Tax Exemption Status for States other than KY and W-9 Forms
Transfer of F&A Costs Recovery (Indirects) Funds 07/2005 (pdf)
Travel, Entertainment and Expense Reimbursement Policy 04/2005 (pdf)
Unrelated Business Income Tax Policy 09/2009 (pdf)
Vendor Applications 08/2007 (pdf)
Bursar's Office
Check Cashing for Staff and Students
Internal Division Policies
