Meal Plan Waiver

Purpose

This policy establishes the guidelines and procedures for students requesting a waiver from the University Meal Plan program.  The Meal Plan Waiver Policy covers Meal Plans for all students required to purchase a meal plan.

 

meal plan diagram

 

If you are unsure about your required meal plan , please visit the dining services web page.

 

Meal Plan Waiver Request Forms will be accepted during the time frames below:

 

  • Fall Semester – July 5th (The deadline for the Fall Semester was September 2, 2016 at 4:00pm EST. If your circumstances have changed as of September 3rd or after, please email with an explanation of your request for a waiver.)
  • Spring Semester – November 20th (Final submission date is the third Friday in January)

 

  • Meal Plan Waiver Request Formreceived after 4:00 pm on the final submission date will be denied
  • All correspondence related to the Meal Plan Waiver Request form will be communicated through student’s louisville.edu email account
  • If a waiver is still in progress, the student is responsible for paying all charges related to their meal plan including any and all late fees incurred

 

Meal Plan Waiver Documentation

The examples provided below are not guarantees of approvals and are not the only circumstances for which a student may apply for a meal plan waiver.  Failure to include required documents with Meal Plan Request Form could result in a delay and/or denial of request.

    Please review and read all information.  Incomplete documentation will not be reviewed.

     

    CRITERIA

    DEFINITION

    REQUIRED DOCUMENTS/ACTIONS

    Housing Change or Cancellation

     

     

     

     

    Students who have changed their housing address (either switched halls or moved off campus)

    A meal plan waiver is not required – Students will be contacted through their university email address regarding what options are available at the time they move out of the hall.

    Change in Student Enrollment Status

    Students who have transferred, withdrawn, or dropped to part-time status, including students not returning for the Spring semester.

     

    A meal plan waiver is not required – Students will be contacted through their university email address regarding what options are available.

     

    Student Not Returning to Campus

    Students who have withdrawn and will not be returning the following semester

    A Meal Plan Waiver is not required – Adjustments will be automatically made to your account after the drop/add date, less any usage

     

    Please note: All flex dollars remaining from the Fall semester on the student’s account will roll to the next semester and will not be refunded.

     

    Dependent Care

    Responsible for full time care of young or elder dependents

    • Birth records, tax records, SNAP documentation and/or dependency records

    Dietary – Allergy

    Students are required to speak with the UofL Dinning Services Registered Dietician of the Director to determine if dietary needs can be met.

    To make an appointment contact Emily Gimm, Registered Dietician at 502-341-5149 or at emily,gimm@louisville.edu or Director of Dining Services at 502-852-8310

    Students with dietary restrictions

    • Current written statement (on letterhead or physician prescription pad) from medical doctor or registered dietitian stating reason for dietary restriction
    • Documentation from Dining Services indicating that student and dining services have reviewed the food service options and a decision has been made

    Dietary – Religious

    Students are required to speak with the UofL Dining Services Registered Dietician to determine if dietary needs can be met.

    To make an appointment contact Emily Gimm, Registered Dietician at 502-341-5149 or at emily,gimm@louisville.edu or Director of Dining Services at 502-852-8310


    Student with dietary restrictions due to religious beliefs

    • Current written statement (on letterhead – if not available, please provide a phone number) from their religious leader stating reason for dietary restriction
    • Documentation from Dining Services indicating that student and dining services have reviewed the food service options and a decision has been made

    Educational “Co-op” Requirement Programs

     

    Student may request a meal plan reduction to the $990 plan if he/she continues to live in on-campus housing during their Co-op.

    No further reductions will be made unless approved by Campus Housing

     

    Students participating in University supported programs such as National Student Exchange, Co-op or Student Teaching programs

    • Class Schedule*
    • A copy of Co-op letter of acceptance

     

    Financial Hardships

     

    (Documents valid for one (1) academic year)

    Life altering experiences such as job loss, medical expenses, natural disasters, death or other income reducing experiences.

     

    • FAFSA, SNAP, unemployment benefits, medical expenses, or other applicable financial documents

     

    G.I. Bill - Cost not covered

     

    Students living on campus may request a meal plan reduction to the $990 plan if he/she lives in on-campus housing

     

    No further reductions will be made unless approved by Campus Housing

     

    Students not living on campus must provide the same information

     

    Students who actively served in the Armed Forces.

    • Copy of your proof of education benefits/DD214

    Metropolitan College-  Students living on campus

     

    May request a meal plan reduction to the $990 plan if he/she continues to live in on-campus housing during their employment.

     

    No further reductions will be made unless approved by Campus Housing

     

     

    Students participating in Metropolitan College/UPS program working at the UPS overnight air operation (3rd Shift, Next Day Air)

    • Class Schedule*
    • Either a letter from a Metropolitan College (MC) Student Development Counselor verifying your MC participation or a copy of your signed current Metropolitan College Student Agreement.

    Work Related

     

    Students working full time with no break in between classes

     

    • Class Schedule*
    • Verified work schedule on company letterhead and signed by a supervisor.

     

    *Documents can be found on ULINK or other University websites.

    Students may submit a waiver request with documentation for unique circumstances not noted above.  The unique circumstances must demonstrate that the required meal plan creates an undue burden and cannot be utilized.  Failure to include documents with Meal Plan Request Form could result in a denial of request.

    Note: Due to student privacy, all paper records are destroyed within sixty (60) days of approval or denial of the request.  The University is not responsible for your documentation; please make a copy for your records.

     

    All waivers are subject to committee approval.  Should the waiver not meet one of the above criteria listed above, the waiver will be sent to committee for review and approval.  Any questions should be directed to mpwaiver@louisville.edu.

     

     

    Waiver Submission Procedures

    Students requesting a waiver must complete the Meal Plan Waiver Request Form and submit the required applicable documentation.

     

    Meal Plan Waiver Requests and supporting documentation can be submitted via:

     

     

    Email:

    mpwaiver@louisville.edu-or-

    Delivered in person to:

    Card Services Office
    Houchens Bldg. LL05
    Louisville, KY 40292

     


    USPS:

    Meal Plan Waiver Request
    Card Services Office
    Houchens Bldg, LL05
    Louisville, KY 40292

     

    Meal Plan Waiver Review Committee/Review Process

    The Meal Plan Waiver Review Committee (“Committee”) is made up of student representatives and University leadership as defined below.

     

    • Committee Chair - Vice President, Student Government Association Services
    • (2) Student Representatives Not Living on Campus (appointed by Committee Chair, with at least one that is not serving in an appointed or elected position of the Student Government Association)
    • (2) Student Representatives Living on Campus (appointed by the Committee Chair)
    • Student President from Resident Student Association
    • !1) Representative from the Dean of Students Office
    • (1) Representative from Business Services

     

    All committee members shall be voting members.  There must be at least five (5) members in attendance and at least three (3) of the five (5) attending committee members must be students in order for a decision to be made.  Decisions are made by simple majority vote.

     

    The Committee will review pending waivers weekly as needed. The committee will review each request and determine if the student’s circumstance prohibits them from using the meal plan, or if the meal plan creates an undue hardship for the student.  Committee review does not guarantee approval.  Upon approval, a credit corresponding to the unused portion of the meal plan will post to the student’s tuition account.



    Meal Plan Waiver Denial Appeals

    If the student’s waiver request has been denied by the Committee, the student has fourteen (14) days from the date on the notifying email to submit an appeal. The student may appeal the decision as follows:

     

    • Submit additional supporting information indicating that financial or personal circumstances have changed
    • Student believes and can document that the Meal Plan Waiver procedures were not followed by the Committee

     

    All appeals must be submitted via:

    Online:

    MEAL PLAN APPEALS FORM-or-

    In Writing to:

    Meal Plan Waiver Appeals

    Office of the Dean of Students

    W301 Swain Student Activities Center

    University of Louisville

    Louisville, KY  40208

     

    Any questions regarding this process may be directed to mealplanappeals@louisville.edu, or faxed to 502-852-1429.  All Meal Plan Waiver Appeals will be reviewed by the Director of Student Activities for students not living in on-campus housing and by the Director of Housing for students living in on-campus housing. The Appeal decision by the Director of Student Activities or the Director of Housing is final.

     

    2016-17 Meal Plan Rates*

    • Residence Hall w/o Kitchen - $1550/semester
    • Residence Hall w/ Kitchen - $990/semester
    • Commuters (taking at least 12 hours with 9 hours on Belknap) - $225/semester

    * Rates are pending final approval by the BOT