The A&S Research Office

Arts and Sciences Research Office

Promoting Research - Proposal Development - Reviewing Proposals - Gardiner Hall, Suite 320

Research Office Newsletter

The A&S Research Office

Research Office Newsletter

A&S Research Newsletter Spring 2023

Please contact the A&S Research Office at least 11 business days before the sponsor deadline using the A&S Proposal Submission Form.

Active Principal Investigators with Current Sponsored Projects Funding (Grants) Training on Bi-Reports. Please email if you would like to attend. We are planning to have our next workshop in early May 2023.

Looking for UEI# or other General UofL Information required by Funding Agencies? Here is the link: General UofL Information Required by Funding Agencies - Office of Research and Innovation (

Need assistance with your proposal? Contact the A&S Research Office at as soon as you know you will submit a proposal.

Research and Creative Activity Awards Competition

The College of Arts and Sciences announces funding opportunities to promote research and creative activities of faculty members and increase extramural research funding and the number of scholarly publications, refereed exhibits, and artistic performances of the college.  Any tenured or tenure-track faculty member in the College of Arts and Sciences is eligible, excluding the A&S Associate Dean of Research and Innovation. The initiative will support proposals that contain any one of the following elements: (i) novel/ground-breaking ideas, (ii) exploratory research in an emerging field or extending the frontiers of an established field, or (iii) inter-disciplinary/collaborative research. The maximum amount for an individual grant is $2,000. For inter-disciplinary/collaborative research projects involving two or more A&S investigators, the maximum award amount is $4,000. For teams composed of one A&S investigator and a graduate student, the maximum amount is $2,500. Any proposal requesting more than the maximum dollar amounts cited above will be returned without review. The proposal form can be accessed here A&S Research Grants.

Grant Reconciliation Policy

Each Principal Investigator must review and approve their financial reconciliation(s) monthly for their grants. You will receive an email notification with the link in OnBase to access and approve your monthly financial reports. Pay particular attention to the following:

  • Confirm that all Salary charges are accurate. If there are charges for personnel that should not be charged to the specific grant OR, if there are salary charges for personnel missing, contact your Financial Coordinator.
  • Review all Other Expenses posted monthly for allowability allocability and reasonableness for the specific grant project.
  • Verify all Travel expenses to a grant 100% directly benefited the specific project and submit the particular project-related business purpose and receipts to your Financial Coordinator.


Facilities & Administrative (F&A) Rates

The F&A indirect cost rate for organized research on campus is 56.5% 7/1/11 - 6/30/23

DHHS Date: 3-26-19

Indirect Costs / F&A - Office of Research and Innovation (

College of Arts and Sciences Proposal Submission Procedure and Sponsored Programs Contacts

Currently, the proposal submission is completed in IRIS. The EVPRI has purchased new software for proposal submission entitled CAYUSE. The proposed implementation estimated date for CAYUSE is 1-1-24. The five-day policy for FULLY COMPLETED proposals submitted to OSPA will probably be increased by several days when CAYUSE is implemented. We will forward it to you as soon as we have more information.

Grants Specialists:

Sandrine Mutabazi- Grant Mgmt. Specialists for Biology, Chemistry, Geography/Geosciences, Physics, Psychology 852-8362

Roberta Brock- Grant Mgmt. Specialist for Anthropology, Communication, Humanities, Criminal Justice, English, Fine Arts, History, Mathematics, Modern Languages, Pan African Studies, Philosophy, Political Science, Sociology, Theatre Arts, UPA, Writing Center, Women’s and Gender Studies 852-4350

Brittany Staverman- Contact Services for all A&S departments 852-5022 - along with non-financial agreements related to sponsored programs (NDA, DUA, and MOUs)

Gail Wilmes- Grant Mgmt. Accountant for all A&S departments 852-8246

Graduate Student Tuition FY23

Fall 2022, Spring 2023, & Summer 2023 Tuition

Graduate Regular (non-Online) Tuition

Candidacy: $1,550 per semester Annual 12 mos. $4650

Resident: $775 per cr. hour Annual 12 mos. $18,600

Non-Resident: $1,575 per cr. hour Annual 12 mos. $37,800

Graduate Student Annual Benefits (FY 2023): $3,560 includes Health Ins., Workmen’s Comp, and Unemployment. Tuition is for Full-Time (9 cr. Hrs. or Candidacy Fall and Spring) (6 cr. Hrs. or Candidacy Summer)

Conflict of Interest

The following are required to complete an Attestation and Disclosure Form (ADF) in iRIS annually.

  • All University of Louisville Employees
  • All Individuals participating in research under the auspices of U of L regardless of compensation, including all individuals with a research appointment.

Access the iRIS Log In screen at and enter your Ulink UserID and Password. Click on My Assistant, then Attestation and Disclosure Form. Your ADF is incomplete until you have re-entered your Username and Password as signature verification and are presented with the tracking history of your completed document. ADF tip sheets and FAQs are on the Conflict of Interest Program’s website.

Gardiner Hall, Room 320

Questions? PLEASE email the Research Service Acct

Michael Menze, Associate Dean of Research & Innovation 225-281-7503

Kenneth Allen, Research Manager and UBM, Sr. Research 502.852.2803

Proposal Clearance Forms in iRIS

Please use the most recent UofL Proposal Clearance Form

Currently, completed PCFs are due to the A&S Research Office a minimum of 10 WORK DAYS before the sponsor deadline and to OSPA a minimum of 5 WORK DAYS before the sponsor deadline.


Best regards,

Kenneth, Thomas, and Michael