Pro-Auto Claims

procedure auto claims modified Thu Nov 10 2022 13:13:51 GMT-0500 (Eastern Standard Time)

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University of Louisville

OFFICIAL
UNIVERSITY
ADMINISTRATIVE
PROCEDURE

PROCEDURE NAME

Auto Claims

EFFECTIVE DATE

1995

PROCEDURE NUMBER

Risk 1.00A

PROCEDURE APPLICABILITY

This procedure applies to the University Community (administrators, faculty, staff, students, and volunteers).

REASON FOR PROCEDURE

This procedure was developed to aid the University community in the event of an auto accident while driving a University vehicle or a rented or leased vehicle.  

PROCEDURE STATEMENT

This information should be placed in the glove compartment of all University-owned vehicles.

What to do when an auto claim occurs:

  • Obtain a police report from the University of Louisville Police Department or if not on a UofL campus, the appropriate police agency.
  • Contact Risk Management at  502-852-4654 or rskmgmt@louisville.edu.
  • Stay Calm. Do not argue with other individuals involved in the accident. Take a picture of the accident scene and damages to all vehicles and property involved. 
  • If not on a UofL campus and someone is injured, call an ambulance. If on a UofL campus and someone is injured, relay that information to the University of Louisville Police (502-852-6111).
  • Assist those injured but do not administer first aid unless you are qualified.
  • Do not discuss what happened with anyone except the police.
  • Do not admit responsibility for the accident, or sign a statement of any kind.
  • Do not disclose insurance policy limits or coverage to anyone.

Auto Deductible

  • $500 (per claim/accident).
    • The deductible is the responsibility of the department filing the auto claim.
RESPONSIBILITIES

Departments with University vehicles and departmental employees renting vehicles for University business.

ADMINISTRATIVE AUTHORITY

Vice President for Risk, Audit, and Compliance

RESPONSIBLE UNIVERSITY DEPARTMENT/DIVISION

Risk Management Department
421 W. Cardinal Blvd., Louisville, KY 40208
Phone: 502-852-6926
Email: rskmgt@louisville.edu 

HISTORY

Revision Date(s): June 15, 2016; May 10, 2021

Reviewed Date(s): June 15, 2016; August 24, 2020

The University Policy and Procedure Library is updated regularly. In order to ensure a printed copy of this document is current, please access it online at http://louisville.edu/policies.