Instructions for changing your name in university systems
Peoplesoft (Blackboard, Grade/Class Rosters):
Students, faculty, and staff can change their name in PeopleSoft. This change allows university community members to go by the name that they use, as opposed to their legal name, though legal names will still appear on official transcripts and diplomas. To change their last name, students will need to contact the Registrar's Office, and employees will need to contact Payroll Services. When contacting payroll to change their last name, employees will need to submit a copy of their social security card with their updated last name. First and/or middle names can be updated by logging on to your ULink account. These directions will be different for students and employees. Individuals that are both a student and employee are encouraged to check both places as these are two different systems of record.
Go to ULink > Log in to the Student System > Click on the Profile tile > Select Personal Details in the left navigation column > Here you can add or change your name.
Video tutorial: https://louisville.edu/its/ulink/ulink-upgrade/student-ulink-upgrade
Go to ULink > Log in to the Employee (HR) System > Complete the UL2FCTR/Duo process > Under Personal Information, click on the Preferred Name Change listing > Follow the process to add or change your name.
Video Tutorial: https://louisville.edu/its/ulink/employee-faculty-ulink-upgrade/
Campus Housing & Campus Mail
To update your name with UofL Campus Housing, which will also update Campus Mail, complete this form:
When applying for graduation, students have the option of submitting the name they choose to be read during the ceremony as well as how it will appear on their diploma.
Creating A Preferred Email Address:
In ULink you can create a preferred email address (PEA) that includes your preferred name. Access instructions from IT here.
Changing your Name in the University Directory:
You can also change your name in the University Directory so that people who are looking you up on the university's web or in Outlook/Cardmail will see your preferred name. To change your directory name, log in to ULink, then click on the "change directory name" link on the "My Page" tab.
Student, Faculty, and Staff ID Cards:
Students, faculty, and staff can also change their first and/or middle name on their University of Louisville Cardinal ID Card once it has been changed through ULink (note: students may not change their last name via this process). Once your new name is entered into the university system (ULink), it takes 1 business day for the system to update. After waiting 1 business day, individuals can go to the Cardinal Card office and get a new ID Card. The system will automatically print your new name on the new card. Note: If you have not changed your preferred name in the ULink system, your card will not print with your preferred name. The first new card will be printed for free if you bring in your old card to be recycled. Otherwise, a new Cardinal ID Card is $10.00. For more information on how to access this option contact the Cardinal Card office at 502-852-7520
Because some critical university functions like public safety still necessitate it, legal names will be listed on the back of the new cards for ALL new cardholders (both those who have accessed the name change and those who have not), but in an inconspicuous way. In almost every instance, individuals will only need to show the front of their card for services and identification.