Student News and Events

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Welcome to the Student News and Events Submission Form

Schedule for Student News and Events Weekly Email

FALL 2016

Submissions must be in before noon on the Thursday immediately preceding publication on Friday.

The first email will go out on August 19
No email November 25
Final email December 9

SPRING 2017

Submissions must be in before noon on the Thursday immediately preceding publication on Friday.

The first email will go out on January 6
No email March 10
Final email April 28

SUMMER 2017

Submissions must be in before noon on the Thursday immediately preceding publication on Friday.

An email will go out during the summer on May 19, June 16, and July 21.


Please read carefully to ensure that your information is correctly submitted and forwarded to the appropriate area for publication.
We utilize various methods to communicate information about university programs and services to students.

 

Student News and Events Weekly Email

  1. Absolute deadline is Thursday at NOON to appear in the next day's (Friday) email.
  2. The Student News and Events email is sent weekly to all students and is scheduled to arrive on Friday around noon. Faculty and Staff do not receive this e-mail.
  3. Announcements cannot run two consecutive weeks. Announcements may only be repeated TWO WEEKS after the previous announcement. There is a maximum of three runs for an announcement.
  4. Please review the General Posting Guidelines that follow for important information about submissions and postings.
  5. Keep the title to 45 characters or less and the text to 40 words (260 characters) or less. YOUR TITLE & TEXT WILL BE EDITED TO THE LENGTHS DEFINED HERE. It is advisable to include a website for more information or link it to the UofL Event Calendar for more information. (Be sure you have posted it on the UofL Event Calendar)

Student Activities Center Digital Signage System

  1. TV monitors display university-wide news, activities and upcoming events.
  2. No text submissions are accepted for this medium. All submissions need to be in a HORIZONTAL 4:3 (standard TV) format. A display-ready copy must be attached to this submission form. Examples of acceptable display ready copy include: Power Point slide or pdf file. The variety of file formats as well as various compatibility issues do not permit us to guarantee successful animation of submissions.
  3. Submissions should be received at least FIVE business days in advance of the beginning post time.
  4. Submissions are posted for a ONE WEEK period. Announcements with specific dates, that are requested to start more than a week before the event date, will be started at the discretion of the person posting the announcement.
  5. Announcements may be repeated only after TWO WEEKS have passed from the previous announcement. There is a maximum of three runs for an announcement.
  6. Please review the General Posting Guidelines that follow for additional information about submissions and postings.

Red Barn Digital Signage System

  1. The large display outside the Red Barn may be used to announce university student activities and upcoming events.
    1. Text submissions are accepted for this medium limited to 10 words (6 is even better) and maybe edited at the discretion of the person posting the announcement. A display-ready graphic or photo may be attached to this submission form. Examples of acceptable display ready files include: jpg, tif, png, and eps. The limited resolution does not permit us to guarantee successful use of a photo or graphic and therefor may not be used at the discretion of the person posting the announcement.
    2. Submissions should be received at least FIVE business days in advance of the beginning post time.
    3. Submissions are posted for a ONE WEEK period. Announcements with specific dates, that are requested to start more than a week before the event date, will be considered based on the number and dates of the events submitted.
    4. Announcements may be repeated only after TWO WEEKS have passed from the previous announcement. There is a maximum of three runs for an announcement.
    5. The following priorities will be used to determine which ads are posted and for what period of time:
      1. Red Barn programs
      2. SGA activities
      3. Other student activities
      4. Other university activities
  2. Please review the General Posting Guidelines that follow for additional information about submissions and postings.

    Student Events Calendar

    1. This form in not the appropriate method for posting events on the University Event Calendar.
    2. To submit items to the University Event Calendar, go to http://events.louisville.edu
    3. There is a place on the front page of the calendar to submit events for listing.
    4. The University Event Calendar is very functional. You can view the events by type, date, campus, department, and even by audience (students, community, etc.)

    Org Sync News Post

    Posted on the Opening Page of Org Sync.

    1. Text submissions are accepted for this medium and may be edited at the discretion of the person posting the announcement. A display-ready graphic or photo may be attached to this submission form image that will appear above your news post and in feeds. Recommended size is 900 x 300 pixels. Examples of acceptable display ready files include: jpg, tif, png, and eps. The limited resolution does not permit us to guarantee successful use of a photo or graphic and therefor may not be used at the discretion of the person posting the announcement.
    2. Submissions should be received at least FIVE business days in advance of the beginning post time.
    3. Submissions are posted for a ONE WEEK period. Announcements with specific dates, that are requested to start more than a week before the event date, will be considered based on the number and dates of the events submitted.
    4. The following priorities will be used to determine which ads are posted and for what period of time:
      1. RSO events
      2. SGA activities
      3. Red Barn programs
      4. Other student activities
      5. Other university activities

    Please review the General Posting Guidelines that follow for additional information about submissions and postings.

    General Posting Guidelines

    1. Submissions should relate to official university business or to university-sponsored activities for students.
    2. Only events and activities sponsored by the University of Louisville—its departments, schools, centers, organizations, and recognized student organizations will be accepted. Submitted events must be open to the entire university community. No commercial promotions or events will be accepted.
    3. Announcements should be submitted using the on-line announcement submission form located at the bottom of this page. The submission form should be completed in its entirety. Incomplete submission forms will not be posted, nor will the submitter be notified.
    4. Announcement text will be "cut and pasted" directly from the submission form. Student Activities Center Digital Signage submissions will be posted as submitted.
    5. The following information will generally NOT be accepted for submission:
    • Business or commercial advertisements
    • Messages directed at a limited audience
    • Personal notices or information
    • Individual lost and found information
    • Events and activities not sponsored by university organizations or departments
    • We reserve the right to deny, edit, or modify any submission inconsistent with university policies and procedures
    Item Posting Areas  Please check next to the areas where you would like this item to be posted. Select all that apply. Posting will be made only in the areas requested based on criteria outlined in this submission form.
     

    Calendar: This form is not the appropriate method for posting events on the University Event Calendar.

    To submit items to the University Event Calendar, go to http://events.louisville.edu or post your event to the OrgSync calendar.

       
         
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    Date and Start Time of Event
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    Is this a FAMILY FRIENDLY Event? Is this an event appropriate for families, including small children?


         
         
         
         

    IMPORTANT INFORMATION

    Student EMAIL Dates

    All items submitted each week by noon Thursday will appear in the email scheduled to arrive in student mailboxes 1 day later on Friday afternoon. Items submitted AFTER noon on Thursday will appear in the following Friday email - eight days later.

    If your submission was completed properly you will receive a Thank You note on the screen and a copy of the completed form will be sent to the contact email address provided in the form.

    If you do not receive a Thank You note or EMAIL, please resubmit your request - you probably left a required field blank.

    If you have additional questions please call 852-6933 or direct emails to sgaemail@louisville.edu