Statement Regarding Residency Appeal Submission Process

Effective 2020:Due to social distancing requirements related to the Covid-19 pandemic, we have made some adjustments to the submission process for residency appeals.

• Waiving the notary requirement

 Affidavit may be submitted without being notarized if it and all supporting documentation is emailed to restuit@louisville.edu from your campus email account. We will not accept or correspond with personal email accounts (gmail, hotmail. etc.).

• Submission Process

We are requesting that appeals be submitted via e-mail to restuit@louisville.edu . Please attach your completed affidavit and all supporting documentation to one e-mail for submission. If possible, please scan and attach as PDF’s. If you do not have the access to scan the documents, clear photos may suffice. All documents should be sent as attachments, not embedded in the body of the e-mail. Students may still mail completed affidavits and documentation to our office. Please ensure that they are postmarked by the deadline date.

Please note: If you have questions regarding residency or the appeal process, would like to schedule an appointment for a consultation over the phone, or if you need to come into the office, please schedule an appointment by contacting restuit@louisville.edu to verify residency staff availability. Thank you!

• Communications 

All communications related to your appeal will be sent electronically via e-mail to the e-mail address provided on your affidavit as well as your University account.

 Please contact our office via e-mail at restuit@louisville.edu or via phone at 502-852-6528 with any questions you may have about the residency appeals process or how to submit an appeal.

RESIDENCY DETERMINATION FOR ADMISSION AND TUITION PURPOSES

The regulation “Determination of Residency Status for Admission and Tuition Assessment Purposes” is provided by the Kentucky Council on Postsecondary Education (CPE). The regulation is used by Kentucky state-supported postsecondary education institutions pursuant to KRS 164.020 and KRS 164.030 and is codified as 13 KAR 2:045, Determination of Residency Status for Admission and Tuition Assessment Purposes.

KRS164.020(8) requires the Kentucky Council on Postsecondary Education to determine tuition and approve the minimum qualifications for admission to a state supported postsecondary education institution and authorizes the Council to set different tuition amounts for residents of Kentucky and for nonresidents. The administrative regulation, 13 KAR 2:045, establishes the procedure and guidelines for determining the residency status of a student who is seeking admission to, and who is enrolled at, a state-supported postsecondary education institution.

The institutions are Eastern Kentucky University, Kentucky State University, Morehead State University, Murray State University, Northern Kentucky University, University of Kentucky, University of Louisville, Western Kentucky University, and the Kentucky Community and Technical College System.

INITIAL DETERMINATION OF RESIDENCY STATUS

The initial determination of residency status is made by the institution during the admission process, and is based on information available in the admission records. A review of the initial determination of residency status may be requested by the student, the institution, or the Council on Postsecondary Education.

In making decisions, a determination is made as to whether a person is financially dependent on, or independent of, his or her parent. If a student is determined to be dependent, the student takes the residency status of the parent(s). If the student is determined to be independent, the student is responsible for establishing residency in his or her own right, pursuant to the residency regulation, 13 KAR 2:045.

Special procedures may apply to students entering a University of Louisville professional program (DMD, JD, or MD). Please contact the office of admissions within your professional school for details on residency determination and appeal processing.

REVIEW OF RESIDENCY DETERMINATION STATUS

The application for requesting a review of a determination of residency is submitted on the notarized affidavit and presented, with all necessary and verifiable documentation, to the appropriate institutional office, as directed in the instructions. This material will be reviewed in compliance with Section 3 of the “Determination of Residency Status for Admission and Tuition Assessment Purposes” and a written decision will be issued. The student is responsible for insuring that all documentation is submitted with the affidavit. Incomplete affidavits, affidavits that are not notarized, and/or the lack of supporting documentation will not be accepted.

DEADLINE FOR FILING

Applications for review of residency must be filed in a timely manner. Applications may not be treated retroactively.  Applications must be filed no later than 30 calendar days from the first day of class of the semester for which the application is filed.  The University has three (3) academic semesters, Spring, Summer, and Fall.  Select Deadlines from the left menu for the published deadline dates of the three (3) semesters.  Although the Summer semester has three (3) individual (terms), the deadline applies to the first day of class for the summer semester only, not the term.  Applications received later than 30 calendar days after the first day of class will not be considered for that semester.

CAUTION: To avoid missing the deadline, do not leave your affidavit and documentation with an office other than the Registrar’s Office.  The Affidavit and ALL required documentation must be submitted before the end of our business day on or before the deadline date.