Pro-Out of Country Travel Procedures
procedure international travel, country
University of Louisville
OFFICIAL
UNIVERSITY
ADMINISTRATIVE
PROCEDURE
PROCEDURE NAME
Out of Country Travel Procedures
EFFECTIVE DATE
May 13, 1999
PROCEDURE APPLICABILITY
This procedure applies to university faculty, staff and students.
PROCEDURE STATEMENT
All faculty and staff traveling internationally on behalf of the university, regardless of funding source, are required to submit international travel requests. This is a two-step process, wherein the first is to submit required documents to the Travel and Expense module in PeopleSoft at least twenty (20) working days before the travel start date. Travelers should not purchase airplane tickets or make lodging arrangements until they have received pre-approval authorization from the International Center.
The second step is to receive full Provost approval by submitting the travel itinerary and purchasing required international travel insurance available through the International Center.
Out of Country travel may not be reimbursed unless these procedures are followed as stipulated in the "Travel & Reimbursement Policy."
Failure to comply with the procedures will result in disapproval of any reimbursement request.
RESPONSIBILITIES
All university faculty and staff traveling internationally, regardless of funding sources, are responsible for following these procedures as part of their role at the university.
FORMS/ONLINE PROCESSES
The Travel Procedure forms are located on the Office of the Provost’s website.
Group Trip procedures and forms
The international travel process flowchart provides details of the international travel process for faculty and staff.
ADMINISTRATIVE AUTHORITY
Vice Provost for Diversity and International Affairs
RESPONSIBLE UNIVERSITY DEPARTMENT/DIVISION
Study Abroad and International Travel
University of Louisville
First Floor, Brodschi Hall
Louisville, KY 40292
502-852-0374
HISTORY
Revision Date(s):
Reviewed Date(s):
The University Policy and Procedure Library is updated regularly. In order to ensure a printed copy of this document is current, please access it online at http://louisville.edu/policies.