NOTICE

In light of the extraordinary problems caused by the war on terrorism and the war in Iraq, please be aware that university policy prohibits authorized travel to countries for which the State Department has issued travel warnings. Please consult the complete online list of current warnings.

UofL does not have programs, scholars, students, or faculty on authorized university business in these countries at this time.

If you have questions or need more information, please contact Ms. Debbie James (852-1506 or by e-mail).

Appeals to this policy may be made directly to the Provost.

Out of Country Travel Procedures

See Forms Updated:

• Employee Release and Student Release - May 2004
• Emergency Information Sheet - February 2005

1. Complete “Request for Authorization of Out-of-Country Travel” form (PDF).
   • Be sure to answer “How will your University responsibilities be covered during your absence?” include name of person covering.
   • List all funding sources and obtain approval of accounts.
   • Obtain signatures – yours and department head or supervisor
2. Complete “Employee Release and Assumption of Risk” form (PDF) or Student Release Form and obtain appropriate signatures. Read the bulletin "Tips for Travelers and Students Studying Abroad."
3. Complete “Overseas Emergency Information Sheet (PDF)."
   Be sure to include:
   • Copy of passport.
   • Itinerary, including air/land travel arrangements and hotel name and phone number.
4. Forward to Ms. Debbie James, 101 Bodschi Hall, at least 15 days prior to scheduled departure.
5. Overseas travel insurance is recommended, and is available for purchase from various sources. University Travel Guidelines stipulate that fees for travel insurance are not reimbursable. They include, for example:
   • International SOS Assistance, Inc.
     P.O. Box 11568
     Philadelphia, PA 19116
     Phone: 1-215-244-1500 or 1-800-523-8662
     Fax: 1-215-244-0165
     www.internationalsos.com
   • Diplomat International
     Global Underwriters Agency, Inc.
     3195 Linwood Road, Suite 201
     Cincinnati, Ohio 45208
     www.globalunderwriters.com
   • International Teacher Identity Card (ITIC)
     www.istc.org
6. Out of Country travel may not be reimbursed unless these procedures are followed as stipulated in the "Travel & Reimbursement Policy" approved by the Board of Trustees and effective 6/01/99.

Note: All forms on this page are Adobe Acrobat forms. You will need the free Adobe Reader to use and/or print these forms. These forms are interactive: you can fill in all fields, except the signature lines, before you print the forms. Information entered into the forms can not be saved unless you have the full version of Adobe Acrobat.