Pol-Open Records: Inspection of University Records by the Public

policy open records public modified Thu Jan 30 2020 15:32:42 GMT-0500 (Eastern Standard Time)

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University of Louisville

OFFICIAL
UNIVERSITY
ADMINISTRATIVE
POLICY

POLICY NAME

Open Records: Inspection of University Records by the Public

EFFECTIVE DATE

July 15, 1976

POLICY NUMBER

UARC-2.00

POLICY APPLICABILITY

This policy applies to the University Community (administrators, faculty, staff and students).

POLICY STATEMENT

University records are subject to inspection by the public in accordance with the Kentucky Open Records Act (KRS 61.870-61.884).

REASON FOR POLICY

Kentucky Open Records Act (KRS 61.870-61.884)

RELATED INFORMATION

The University Archives and Records Center is the official repository for all University records and is responsible for the University's compliance with state and federal records laws, including those governing personal privacy; public access; micrographic, photographic, or electronic storage and reproduction; overall disposition; and destruction. The University Archivist shall serve as the official custodian of University records.


The University Archives and Records Center shall preserve proper and adequate documentation of University policies, decisions, procedures, functions, and essential transactions.


DEFINITIONS

Kentucky law defines public records as "all books, papers, maps, photographs, cards, tapes, disks, diskettes, recordings, and other documentary materials, regardless of physical form or characteristics, which are prepared, owned, used, in the possession of or retained by a public agency" (KRS 171.410, Section 1). The Kentucky Open Records Act mandates that "public records shall be open for inspection by any person, except as otherwise provided by KRS 61.870-61.884" (KRS 61.872)

PROCEDURES

http://louisville.edu/library/archives/university/insp

RESPONSIBILITIES

The University Archivist serves as the official custodian of University records. The Senior Compliance Officer responds to all Open Records requests. 

ADMINISTRATIVE AUTHORITY

Executive Vice President and University Provost

RESPONSIBLE UNIVERSITY DEPARTMENT/DIVISION

Archives and Special Collections

400 Ekstrom Library

502-852-8787

archives@louisville.edu 


HISTORY

Revision Date(s):

Reviewed Date(s): 


The University Policy and Procedure Library is updated regularly. In order to ensure a printed copy of this document is current, please access it online at http://louisville.edu/policies.