Pol-Open Records: Inspection of University Records by the Public
policy open records public modified Wed May 10 2023 12:05:23 GMT-0400 (Eastern Daylight Time)
University of Louisville
Open Records: Inspection of University Records by the Public
July 15, 1976
This policy applies to the University Community (administrators, faculty, staff, and students).
REASON FOR POLICY
Kentucky Open Records Act (KRS 61.870-61.884)
University records are subject to inspection by the public in accordance with the Kentucky Open Records Act (KRS 61.870-61.884).
Kentucky law defines public records as "all books, papers, maps, photographs, cards, tapes, disks, diskettes, recordings, and other documentary materials, regardless of physical form or characteristics, which are prepared, owned, used, in the possession of or retained by a public agency" (KRS 171.410, Section 1). The Kentucky Open Records Act mandates that "public records shall be open for inspection by any person, except as otherwise provided by KRS 61.870-61.884" (KRS 61.872).
The University Archivist serves as the official custodian of University records. The Open Records Team responds to all Open Records requests.
General Counsel and Vice President for Legal Affairs
RESPONSIBLE UNIVERSITY DEPARTMENT/DIVISION
Office of General Counsel and Vice President for Legal Affairs
206 Grawemeyer Hall
Revision Date(s): October 19, 2021; January 4, 2022; May 10, 2023
The University Policy and Procedure Library is updated regularly. In order to ensure a printed copy of this document is current, please access it online at http://louisville.edu/policies.