Pol-Moving Expenses
policy Moving Expenses modified Mon May 22 2023 13:22:11 GMT-0400 (Eastern Daylight Time)
University of Louisville
OFFICIAL
UNIVERSITY
ADMINISTRATIVE
POLICY
POLICY NAME
Moving Expenses
EFFECTIVE DATE
May 1, 1992
POLICY NUMBER
PER-1.13
POLICY APPLICABILITY
This policy applies to University Administrators, Faculty, and Staff.
REASON FOR POLICY
To establish employee eligibility for moving expense reimbursement and to assure maximum cost savings.
POLICY STATEMENT
An employee must meet the following criteria to be eligible to have moving expenses paid by the university:
(1) Be employed to fill a regular, full-time position within the university;
(2) Be faculty, administrator, or professional and administrative staff; and
(3) Use the approved moving company that has a master contract with the university.
DEFINITIONS
PROCEDURES
Follow the university’s Moving Expense Procedures and reference this moving policy in all letters of offer or agreements with the new employee if any expenses are to be paid by the university.
RESPONSIBILITIES
The unit head is responsible for deciding whether to pay the cost of moving as part of a recruitment package and arranging funding prior to making any commitments to prospective employees. Funding for the reimbursement of moving expenses must be provided from the unit's operating budget.
FORMS/ONLINE PROCESSES
ADMINISTRATIVE AUTHORITY
Vice President for Human Resources
RESPONSIBLE UNIVERSITY DEPARTMENT/DIVISION
Human Resources
215 Central Avenue, Suite 205
Phone: 502-852-6258
Email: askhr@louisville.edu
HISTORY
Revision Date(s): May 5, 2017 (effective November 30, 2017); May 7, 2018; December 14, 2021 (minor edits); August 24, 2022 (minor edit); March 2, 2023; May 22, 2023
Reviewed Date(s): March 8, 2016; May 5, 2017; May 7, 2018
The University Policy and Procedure Library is updated regularly. In order to ensure a printed copy of this document is current, please access it online at http://louisville.edu/policies.