policy Moving Expenses modified Mon May 22 2023 13:22:11 GMT-0400 (Eastern Daylight Time)
University of Louisville
May 1, 1992
This policy applies to University Administrators, Faculty, and Staff.
REASON FOR POLICY
To establish employee eligibility for moving expense reimbursement and to assure maximum cost savings.
An employee must meet the following criteria to be eligible to have moving expenses paid by the university:
(1) Be employed to fill a regular, full-time position within the university;
(2) Be faculty, administrator, or professional and administrative staff; and
(3) Use the approved moving company that has a master contract with the university.
Follow the university’s Moving Expense Procedures and reference this moving policy in all letters of offer or agreements with the new employee if any expenses are to be paid by the university.
The unit head is responsible for deciding whether to pay the cost of moving as part of a recruitment package and arranging funding prior to making any commitments to prospective employees. Funding for the reimbursement of moving expenses must be provided from the unit's operating budget.
Vice President for Human Resources
RESPONSIBLE UNIVERSITY DEPARTMENT/DIVISION
215 Central Avenue, Suite 205
Revision Date(s): May 5, 2017 (effective November 30, 2017); May 7, 2018; December 14, 2021 (minor edits); August 24, 2022 (minor edit); March 2, 2023; May 22, 2023
Reviewed Date(s): March 8, 2016; May 5, 2017; May 7, 2018
The University Policy and Procedure Library is updated regularly. In order to ensure a printed copy of this document is current, please access it online at http://louisville.edu/policies.