NOTICE

As you prepare your travels, check to determine if the country you are visiting is on the Travel Warning List of the U.S. State Department or on the Travel Alert List.

If it is on either list, then please read the University Policy for travel to Travel Warning Countries for procedures to follow.  For questions, please e-mail Janet Batik or call 852-4114.

Out of Country Travel Procedures

1. Complete “Request for Authorization of Out-of-Country Travel” form (PDF).
   • Be sure to answer “How will your University responsibilities be covered during your absence?” include name of person covering.
   • List all funding sources and obtain approval of accounts.
   • Obtain signatures – yours and department head or supervisor
2. Complete “Employee Release and Assumption of Risk” form (PDF) or Student Release Form (PDF) and obtain appropriate signatures. Read the bulletin "Tips for Travelers and Students Studying Abroad."
3. Complete “Overseas Emergency Information Sheet (PDF)."
   Be sure to include:
   • Copy of passport.
   • Itinerary, including air/land travel arrangements and hotel name and phone number.
4. Forward to Ms. Janet Batik, 101 Bodschi Hall, at least 15 days prior to scheduled departure.
5. Overseas travel insurance is recommended, and is available for purchase from various sources. University Travel Guidelines stipulate that fees for travel insurance are not reimbursable. They include, for example:
   • International SOS Assistance, Inc.
     P.O. Box 11568
     Philadelphia, PA 19116
     Phone: 1-215-244-1500 or 1-800-523-8662
     Fax: 1-215-244-0165
     www.internationalsos.com
   • Diplomat International
     Global Underwriters Agency, Inc.
     3195 Linwood Road, Suite 201
     Cincinnati, Ohio 45208
     www.globalunderwriters.com
   • International Teacher Identity Card (ITIC)
     www.istc.org
6. Out of Country travel may not be reimbursed unless these procedures are followed as stipulated in the "Travel & Reimbursement Policy" approved by the Board of Trustees and effective 6/01/99.

Note: All forms on this page are Adobe Acrobat forms. You will need the free Adobe Reader to use and/or print these forms. These forms are interactive: you can fill in all fields, except the signature lines, before you print the forms. Information entered into the forms can not be saved unless you have the full version of Adobe Acrobat.