Pol-Surplus Donation Requirements

policy surplus donation requirements modified Thu Mar 26 2020 17:51:35 GMT-0400 (Eastern Daylight Time)

UofL Logo

University of Louisville

OFFICIAL
UNIVERSITY
ADMINISTRATIVE
POLICY

POLICY NAME

Surplus Donation Requirements

EFFECTIVE DATE

POLICY NUMBER

INV – 4.00

POLICY APPLICABILITY

This policy applies to University Administrators, Faculty, and Staff.

POLICY STATEMENT

In accordance with KRS 164A.575 (7), University-owned property can be disposed of by donation to a nonprofit organization that is exempt from taxation under Section 501(c) (3) of the Internal Revenue Code, excluding religious organizations.

RELATED INFORMATION

See Purchasing Policy 14.00 for a full explanation of disposal by donation. 

PROCEDURES

The nonprofit organization may send a letter on official letterhead stationery requesting the surplus items to the Director of Procurement Services, University of Louisville, Louisville, KY 40292.

A donating department may also write a memo to the Director of Procurement Services explaining the circumstances, identifying the item, serial number, and UofL barcode number, if applicable.

Upon approval by the Director of Procurement Services, the memo is forwarded to Inventory Control.  Inventory Control will contact the organization to arrange to pick up the equipment and to sign the request as completed.

ADMINISTRATIVE AUTHORITY

Vice President for Finance and Chief Financial Officer

RESPONSIBLE UNIVERSITY DEPARTMENT/DIVISION

Purchasing/Surplus Property
Surplus/Inventory Control Building, University of Louisville
Louisville, KY 40292
502-852-8216
inventorycontrol@exchange.louisville.edu 

HISTORY

Original Date: Unknown
Revision Date(s): 2/25/20
Reviewed Date(s): 2/25/20

The University Policy and Procedure Library is updated regularly. In order to ensure a printed copy of this document is current, please access it online at http://louisville.edu/policies.