Pol-Surplus Donation Requirements
policy surplus donation requirements modified Tue May 02 2023 15:22:23 GMT-0400 (Eastern Daylight Time)
University of Louisville
OFFICIAL
UNIVERSITY
ADMINISTRATIVE
POLICY
POLICY NAME
Surplus Donation Requirements
EFFECTIVE DATE
POLICY NUMBER
INV – 4.00
POLICY APPLICABILITY
This policy applies to University Administrators, Faculty, and Staff.
POLICY STATEMENT
In accordance with KRS 164A.575 (7), University-owned property can be disposed of by donation to a nonprofit organization that is exempt from taxation under Section 501(c) (3) of the Internal Revenue Code, excluding religious organizations.
PROCEDURES
The nonprofit organization may send a letter on official letterhead stationery requesting the surplus items to the Director of Procurement Services, University of Louisville, Louisville, KY 40292.
A donating department may also write a memo to the Director of Procurement Services explaining the circumstances, identifying the item, serial number, and UofL barcode number, if applicable.
Upon approval by the Director of Procurement Services, the memo is forwarded to Inventory Control. Inventory Control will contact the organization to arrange to pick up the equipment and to sign the request as completed.
ADMINISTRATIVE AUTHORITY
Vice President for Finance and Chief Financial Officer
RESPONSIBLE UNIVERSITY DEPARTMENT/DIVISION
Purchasing/Surplus Property
Surplus/Inventory Control Building, University of Louisville
Louisville, KY 40292
502-852-8216
inventorycontrol@exchange.louisville.edu
HISTORY
Original Date: Unknown
Revision Date(s): February 25, 2020
Reviewed Date(s): February 25, 2020; May 2, 2023
The University Policy and Procedure Library is updated regularly. In order to ensure a printed copy of this document is current, please access it online at http://louisville.edu/policies.